Save the Children
Vacancy: Awards & Finance Officer
Temporary - 3 Months
Position Code: SCI
FIN OFF DAD 2015
Location: Dadaab
Grade: 4
Post Type: National
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: The Finance Officer will support the Area Office in
delivering the Finance teams’ objectives in a timely and accurate
manner.
Support the Finance Coordinator and
ensure that processing and reporting deadlines are fully met; financial
controls and procedures are strictly adhered to by all field office staff.
Scope of Role:
Reports to: Finance Coordinator
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Scope of Role:
Reports to: Finance Coordinator
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second transition,
which saw us join forces with the British INGO, Merlin, and merge their health
and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana
and Wajir and we work through partners in many other parts of the
country.
We employ nearly 300 staff and will
have an operating annual budget in 2015 of approximately US$20-25 million
Staff directly reporting to this post: None
Staff directly reporting to this post: None
Responsibilities
- Assist the finance coordinator in maintaining
a robust and adequate financial internal control systems and cash
management in the Dadaab field office in line with SCI’s Finance Manual,
Awards management and good accounting practices
- Checking accuracy of data entry and data quality.
- Check cash documents before they are paid out
by the Finance Assistant.
- Maintains financial security by following
internal controls.
- Assist the Finance coordinator to ensure
monthly financial diaries are strictly adhered to meet deadlines.
- Prepare recharge journals for posting and
ensure that GLACOS for recharges are reviewed by Finance Coordinator
before sending to Nairobi. Also ensure that the number of errors is
minimised so as to avoid recharge journals.
- Monthly Review and verification of financial
transactions/activities/documentation for accuracy, appropriateness and
completeness and ensure full compliance of financial services and
transactions with SCI rules, regulations, policies and recording and
reporting systems.
- Ensuring compliance with taxation legislation.
- Prepare all suppliers payment on time and
prepare cheques or input in the banking online system,
- Review and verify financial
transactions/activities/documentation for accuracy, appropriateness and
completeness and ensure full compliance of financial services and
transactions with SCI rules, regulations, policies and recording and
reporting systems.
- Ensure weekly and monthly cash counts are made
by an independent senior manager.
- Ensure proper files are maintained and well
secured in the Finance Department to enable a complete audit trail from
the Agresso FMS accounts records to supporting documentation and vice
versa.
- Ensure that grant closure is being dealt with
correctly and that no charges are made to closed grants
- Perform other related duties as require
Skills and Behaviours (our Values in
Practice)
Accountability:
Accountability:
- Holds self-accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to deliver
on their responsibilities – giving them the freedom to deliver in the best
way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- Bachelor of Commerce or Business Studies
degree or equivalent certification and experience.
- Professional qualifications in Accounting (CPA
II section finalist)
- Recommended a minimum of 3 years’ experience
in a in budget setting and grants management in INGOs, Accounting &
financial management.
- Familiar with major donor reporting including
EU,UNHCR,DFID, BPRM etc
- Strong working computer skills especially in
accounting packages.
- Highly developed interpersonal and
communication skills including influencing, negotiation and coaching
- Highly developed cultural awareness and ability
to work well in an environment with people from diverse backgrounds and
cultures
- Strong results orientation, with the ability
to challenge existing mindsets
- Fluency in English, both verbal and written,
preferred
- Commitment to Save the Children values
How to Apply
Interested candidates are required to
submit a CV and mandatory Cover letter indicating the Position on the subject
line to kenyadadaabjobs@savethechildren.org by 15th October 2015