Administrative Assistant Job in Nairobi, Kenya

Vacancy: Administrative Assistant

DAI, a global development consulting firm, seeks applications from qualified candidates for the Kenya Integrated Water, Sanitation and Hygiene (KIWASH) project. 

KIWASH is a five-year, USAID-funded project to improve lives and health through the development and management of sustainable water, sanitation, and hygiene services in Kenya. 

Its purpose is to institutionalize catalytic models of sustainable service delivery for accelerated water and sanitation access in specific target counties and to improve complementary hygiene behaviors. 


Positions are based in Nairobi or Kisumu, and may require significant travel throughout the country. 

Summary of Primary Duties: The Administrative Assistant will support the HR/Office Manager in the performance of all the administrative duties for the KIWASH office in Nairobi.

Essential Duties
  • Handle calls, mail, and electronic communications and routing messages and information to appropriate individuals.
  • Receive incoming phone calls and guests.
  • Make appointments and maintain a group calendar.
  • Taking notes during meetings or training sessions as requested.
  • Maintain administrative files and office supplies; request additional supplies as needed.
  • Schedule meetings and prepare required materials.
  • Assist the HR/Office Manager, as needed, with recruitment and personnel administration.
  • Assist with processing of local work permits and travel visas for project staff.
  • Other duties as assigned.
Qualifications
  • High school diploma or equivalent.
  • At least 2 years work experience in the administrative support field, preferably with USAID or other international donor-funded projects.
  • Excellent writing, speaking, and reading skills in English.
  • Excellent verbal and written communication and interpersonal skills.
  • Computer literate with e-mail, word processing and spreadsheet experience.
  • Ability to multi-task and prioritize tasks.
  • Excellent organizational skills and ability to work as part of a team.

Qualified candidates should e-mail their CV to KIWASH_Recruitment@dai.com by October 24, 2015, indicating position of interest in the subject line.