Vacancy: Administrative Assistant - ICRISAT
About our Organization: ICRISAT is a non-profit, apolitical, international organization for science-based agricultural research for development.
ICRISAT with its Headquarters located
in India has regional centres and research teams in Asia and Sub- Saharan Africa.
In the Eastern and Southern Africa (ESA), ICRISAT has country programs in
Zimbabwe, Malawi, Mozambique and Ethiopia.
ICRISAT Regional Office for ESA is
located in Nairobi, Kenya and is currently seeking a qualified candidate to
fill the locally recruited position of an Administrative Assistant.
About the position: To plan and organize workshops and events; Compile
and Synthesize Data and prepare project reports, Manage project calendars;
Maintain Project Database, Make travel arrangements, prepare communication and
project visibility materials.
The position reports directly to the
TL III Project Coordinator.
Primary Duties and Responsibilities
- Prepare agendas and make arrangements for
regular meetings of the Project Management Committee (PMC), NARS
Networking, Project Annual Meetings and other project related meetings
- Make travel arrangements for project staff,
NARS and stakeholders
- Compile, analyze and synthesize data and
prepare papers for consideration and presentation by Project Coordinator
to PMC and Project Advisory board
- Meet with individuals, special interest groups
and others on behalf of the Coordinator
- Manage and maintain the Director’s, Project
Coordinator and Principal Investigators' schedules
- Prepare invoices, project reports, memos,
letters, financial statements and other documents, using word processing,
spreadsheet, database, and/or presentation software
- Create and maintain accurate project
information database, email list manager, and a request tracking system
that supports dissemination of appropriate project information to project
management and stakeholders as required
Requirements
- A Bachelor’s degree in Library and Information
Science, Communication, Business Administration or a related field with
additional training in business writing, communication or management.
- 2 year experience in careers with large
corporations and businesses. Those working in the NGO sector will have an
added advantage
Skills and Competencies
- Strong command of English, computer and
Internet research skills, including excellent verbal and written
communication skills
- Demonstrated writing ability to prepare
reports and business correspondences and to act as an effective liaison
for the Director, Project Coordinator, Principal Investigator and the
TL-III Project Management Team
- Analytical, problem solving, and research
skills. Ability to analyze/synthesize data and prepare reports of survey
and/or research findings
- Advanced computer skills - word processing,
creating spreadsheets and presentations as well as Internet research
abilities and strong communication skills and the ability to train others
- Ability to work well with all levels of
internal management and staff, as well as outside clients and vendors
- Extensive professional knowledge for
organizing events involving multiple groups.
- Strong interpersonal skills that reflect
courtesy, diplomacy, and a collaborative approach to develop and maintain
effective relationships both internal and external contacts.
- Sensitivity to confidential matters
Terms of offer: We offer a collegial, diverse and gender-sensitive
working environment, and we strongly encourage applications from qualified
women.
This position is remunerated on Local
terms.
The appointment will be for an
initial period of two (2) years, subject to a six (6) months’ probation
period.
The position will be based in
Nairobi.
How to Apply
Applications will be considered until
31 October 2015.
Please note that only short-listed
applicants meeting the above requirements will be contacted.
We invite you to learn more about ICRISAT and World Agroforestry Centre by accessing our web sites www.icrisat.org and www.worldagroforestry.org