Vacancy: Secretary / Receptionist
The Macroeconomic and Financial
Management Institute of Eastern and Southern Africa (MEFMI) is a regionally
owned Institute with 14 member countries, currently: Angola, Botswana, Burundi,
Kenya, Lesotho, Malawi, Mozambique, Namibia, Rwanda, Swaziland, Tanzania,
Uganda, Zambia and Zimbabwe.
MEFMI strives to improve sustainable
human and institutional capacity in the critical areas of macroeconomic and
financial management; foster best practices in related institutions; and bring
emerging risks and opportunities to the fore among executive level
officials.
MEFMI seeks to achieve, within its
member states, prudent macroeconomic management, competent and efficient
management of public finances, sound, efficient and stable financial sectors
and stable economies with strong and sustained growth.
The long term objective is to
contribute to the poverty reduction process among people in MEFMI’s operational
zone of Eastern and Southern Africa.
The MEFMI Secretariat is based in
Harare, Zimbabwe.
Applications are invited from suitably qualified nationals of member states to fill the following position:
Secretary / Receptionist
Ref : 092015S/R
Job Summary: Reporting to the Human Resources Manager, the
Secretary / Receptionist will be responsible for:
- Managing the Reception area.
- Manning the switchboard.
- Receiving and directing MEFMI visitors.
- Receiving and directing incoming mail and
dispatching outgoing mail.
- Recording all incoming mail including faxes
received and
- Recording outgoing calls.
- Word processing of documents including
reports, faxes, memos,
- Editing and proof reading typed documents.
- Procuring goods and services for departmental
staff.
- Travel and logistical arrangements for staff.
- Preparing event budgets and making payments to
staff, resource persons and participants.
- Undertaking reconciliation of costs on
completion of events.
- Capturing information into the MEFMI activity database.
- Drafting routine correspondence.
- Checking outgoing correspondence signed by
superiors to ensure accuracy and completeness of attachments.
- Carrying out administrative duties as assigned
by supervisor.
Requirements
- Five (5) ‘O’ level passes including English,
Mathematics/Accounts/Commerce
- Secretarial Diploma
- 3 years’ experience in secretarial and
receptionist work
- Proven experience in the use of computers
using Windows, Word, Excel, Power Point, Email and Internet
- Excellent command of written and spoken
English.
Benefits: The successful candidates for the above position
will be appointed on a fixed term contract at a competitive remuneration
package, which includes a tax free salary paid in US dollars.
Application Procedure: Applicants for the above vacancy should submit a written application, clearly stating the position applied for, accompanied by a detailed CV with names and addresses (including telephone and e-mail) of three referees to be received by 11 September, 2015.
Applications should be sent to:
The Executive Director
MEFMI
9 Earls Road
Alexandra Park
P.O Box A1419
Avondale
Harare
Zimbabwe
MEFMI
9 Earls Road
Alexandra Park
P.O Box A1419
Avondale
Harare
Zimbabwe
Email: capacity@mefmi.org
Only short-listed applicants will be contacted.
