Save the Children
Administration Intern – Kenya Country office
Position Code: SCI/ADMIN INTERN/2015
Team / Programme: Signature Programme
Grade: Internship
Post Type: National
Child Safeguarding: Level 3 - the responsibilities of the post
may require the post holder to have regular contact with or access to children
or young people
Role: SCI Kenya is in the process of implementing a
signature maternal and newborn health (UNH) that is expected to significantly
contribute to achievement of Kenya’s MDG 4 and 5 targets.
The programmatic model will actualize
continuum of care approach mixed with an integrated package of quick wins, a
minimum community health care package and a strengthened health system approach
to maternal and newborn health programming across Save the Children’s Theory of
Change.
Save the Children will work with the
government of Kenya both national County communities to address the maternal
and neonatal health challenges in the country in a way that would deliver
significant impacts for Children and Women by the end of the 5 year period.
Scope of the role: To support in the administration function office
the office and ensure delivery of quality administrative support services to
Bungoma area office.
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH. In 2012, as part of a global reorganization process, Save
the Children combined the programmes of SC UK, SC Canada and SC Finland to
create a single operation in Kenya.
In Feb 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own. Save the Children now
has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Turkana and Wajir and we work through partners in many other parts of the
country.
We employ nearly 300 staff and will
have an operating annual budget in 2015 of approximately US$20-25 million.
Staff reporting directly to this post: None
Key Areas of Accountability:
·
Receive and welcome visitors to the
office and direct them accordingly
·
Support in organising for meetings,
trainings and workshops
·
Receiving, sorting and distributing
incoming and mails to the respective staff members
·
Making photocopies, scanning
documents
·
Ensure proper filing of documents.
·
Maintain an adequate level of stock
for office supplies
·
Maintaining up to update stock
records for office supplies
·
Undertake any other duties assigned
·
Organize travel arrangements for
staff
Skills and Behaviours (our Values in
Practice)
Accountability:
·
Holds self-accountable for making
decisions, managing resources efficiently, achieving and role modelling Save
the Children values
·
Holds the team and partners
accountable to deliver on their responsibilities - giving them the freedom to
deliver in the best way they see fit, providing the necessary development to
improve performance and applying appropriate consequences when results are not
achieved
Ambition:
·
Sets ambitious and challenging goals
for themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
·
Widely shares their personal vision
for Save the Children, engages and motivates others
·
Future orientated, thinks
strategically
Collaboration:
·
Builds and maintains effective
relationships, with their team, colleagues, members and external partners and
supporters
·
Values diversity, sees it as a source
of competitive strength
·
Approachable, good listener, easy to
talk to
Creativity:
·
Develops and encourages new and
innovative solutions
·
Willing to take disciplined risks
Integrity:
·
Honest, encourages openness and
transparency
Qualifications and Experience
·
A first degree in business
administration/equivalent
·
Minimum 2 years’ experience in a
similar role
·
Proficient in Microsoft Office (Word,
Excel, Outlook, PowerPoint)
·
Ability to manage multiple requests
and to liaise with several different departments.
·
Assertive and pro-active, with the
ability to work on own initiative with little supervision.
·
Ability to cope with varying
workloads and interruptions and to organize activities to provide efficient
services
·
Comply with the requirements of Save
the Children’s Child Safeguarding Policy and other Global Policies
·
Fluent in English and Swahili
·
Commitment to Save the Children
Values
Competencies:
·
Good organizational, planning and
interpersonal skills
·
Ability to manage workload and
prioritize activities
·
Excellent written and verbal
communication skills
·
Ability to solve problems
Vacancy: Driver – Kenya Country
Office
Position Code: SCI/BUG DRV/ 2015
Position Code: SCI/BUG DRV/ 2015
2 Posts
Team / Programme: Programme Operations
Location: Bungoma
Grade: 6
Contract: National ( 1 year contract with possibility of
renewal)
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: The Driver is responsible for safe driving of vehicles and staff for Save the Children Kenya programme.
Role Purpose: The Driver is responsible for safe driving of vehicles and staff for Save the Children Kenya programme.
He/ She should ensure proper
maintenance and cleanliness of vehicles in compliance with safe driving
standards.
Ensure the vehicle is fuelled in time
for trips and carry out proper management of fuel supply for the assigned
vehicle in accordance with SCI policies and procedures.
Scope of Role:
Reports to: Logistics Officer
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second
transition, which saw us join forces with the British INGO, Merlin, and merge
their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana
and Wajir and we work through partners in many other parts of the
country.
We employ nearly 300 staff and we
have an operating annual budget in 2015 of approximately US$20-25
million.
Staff directly reporting to this post: None
Staff directly reporting to this post: None
Key Areas of Accountability:
Driving and Maintenance:
Driving and Maintenance:
·
Maintain vehicle log and fuel
consumption documentation
·
Keep the vehicle document folder up
to date
·
Prepare daily vehicle usage report,
including trip use, mileage and fuel consumption
·
Providing periodic usage report of
vehicles including total mileage, fuel consumption and expenditure
·
Maintain valid driver license,
registration and valid permits all the time
·
Organise the transport of supplies
directly to SC designated location of use.
Control of Vehicles
·
Ensure that all vehicle journeys are
authorized in advance by line managers
·
Ensure that all vehicle journeys to
be recorded in the logbook at the start and completion of journeys
·
Ensure that keys and vehicle
documents are kept in secure place when the vehicle is not in use
·
Ensure that all passengers also wear
seats before driving the vehicle
Accidents
·
Ensure that the line Manager is
immediately informed of any accidents and the accident reported to the police
as appropriate and as soon as possible
Vehicle checks:
·
Check the vehicle prior to its use in
the morning and after use
·
Check the vehicle before departing
for work
·
Check on taking over a vehicle and
ensure that the items listed on the vehicle checklist and in the vehicles tools
and materials inventory are present and in functioning order.
Vehicle defects:
·
Check for vehicle defects and
damage to the vehicle and ensure that he reports them to his line manager
promptly.
·
Report and supervise all maintenance
and repair needs of assigned vehicle.
Cleanliness and visibility:
·
You will be responsible for ensuring
that the vehicle is kept clean on the outside and inside at all times. The
driver is also to keep the vehicle tidy and ensure that all dirt is removed
from the vehicle after a journey.
·
Driver is to ensure SC visibility
protocols are adhered to at all times.
Other
·
Follow and abide by traffic rules,
regulations, driver safety manual and any other instructions given by
supervisor
·
Maintain all vehicle safety
equipment, as per vehicle safety kit, in liaison with the logistics officer-
including first aid kit, communication equipment and fire extinguisher
·
Work after duty hours or
holidays/weekends as and when required and in prior notice from the line
manager
·
Perform any other duty as requested
by authorised persons.
Personal Qualities
·
A proactive and flexible approach to
work
·
Ability to work with minimum
supervision
·
A systems approach to work
·
A people oriented person who enjoys
working in a team.
·
A keen interest in self development
·
A reliable, polite and professional
attitude to ensure SC is perceived as such.
·
Working knowledge of the save the
children Emergency procedures, sphere and convention on the rights of the
child.
Skills and Behaviours (our Values in
Practice)
Accountability:
·
Holds self accountable for making
decisions, managing resources efficiently, achieving and role modelling Save
the Children values
·
Holds the team and partners
accountable to deliver on their responsibilities - giving them the freedom to
deliver in the best way they see fit, providing the necessary development to
improve performance and applying appropriate consequences when results are not
achieved
Ambition:
·
Sets ambitious and challenging goals
for themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
·
Widely shares their personal vision
for Save the Children, engages and motivates others
·
Future orientated, thinks
strategically
Collaboration:
·
Builds and maintains effective
relationships, with their team, colleagues, members and external partners and
supporters
·
Values diversity, sees it as a source
of competitive strength
·
Approachable, good listener, easy to
talk to
Creativity:
·
Develops and encourages new and
innovative solutions
·
Willing to take disciplined risks
Integrity:
·
Honest, encourages openness and
transparency
Qualifications and Experience
·
Knowledge, skills and abilities
·
A clean driving licence minimum class
B=C=E
·
Prior experience working for NGO, UN
agency or private company
·
Ability to multi task and work calmly
under pressure is essential for this position.
·
Excellent interpersonal skills and
demonstrated ability to lead and work effectively in an insecure environment is
critical
·
Some practical experience of user
vehicle maintenance.
·
Those with defensive driving skills,
first aid training will have an added advantage.
·
Literacy and numeracy skills of “ O “
level education
·
Recommended minimum of 3-5
years’ experience of professional driving experience in an NGO or similar
environment, including significant field operations experience running both
emergency and development programs
·
Fluency in written and spoken
English. Similar skills in Kiswahili and other local languages an advantage
·
Ability and willingness to change
work practices and hours, and work with incoming teams in the event of major
emergencies
·
Commitment to and
understanding of Save the Children’s aims,
values and principles including rights-based approaches
How to Apply
Interested candidates are required to
submit a CV and mandatory Cover letter to
bungoma.jobapplications@savethechildren.org
indicating the Position Code on the subject line by 11th September 2015.
indicating the Position Code on the subject line by 11th September 2015.
Applications will be reviewed as and
when they are received.
Only shortlisted candidates will be
contacted.