Position: Accountant
Start Date: Immediately
Start Date: Immediately
Location: Korogocho
Ujamaa-Africa, is an NGO that
empowers orphan guardians, through micro-enterprise in Korogocho, Kariobangi.
Qualifications:
- Bachelors degree in any accounting/ finance/
business related field.
- CPA (K) or other equivalent professional
qualification
- Proficiency in computer application packages
and QuickBooks.
- At least 2 years of relevant work experience
with a Non-Governmental Organization
- Strong planning, organizational and analytical
skills.
- Process thinker, excellent communicator,
excellent interpersonal skills, high degree of integrity and
professionalism.
- Ability to work under pressure and meet strict
deadlines.
- Ability to work in a fast paced and highly
innovative environment.
- Experience in Donor funded projects will be an
added advantage
1. Check and review financial
transaction
- Check on supporting documents such as:
requisition, advance form, invoices, receipts and other supporting
documents that are available and comply with Ujamaa Africa’s financial
policy.
- Check and make sure that all Bank/Cash
vouchers and checks are properly issued.
- Follow up on Bank/Cash Voucher and Receipt
Voucher to be in order.
- Check on issuing the Receipt of any incomes
/loan repayments or funds received and make prompt deposits into the
bank/cash accounts.
- Check on weekly and monthly cash
reconciliation.
- Check and follow up on the cash/fund transfer
to staff and departments.
- Issue and track petty cash requisition for all
departments within Ujamaa Africa
- Account for all financial activities, for
Ujamaa Africa.
- Accurate review of all financial commitments
against budgets in compliance with UJAMAA policies and procedures.
- Accurate and timely preparation and
consolidation of financial reports.
- Accurate and timely preparation of
reconciliation for cash, for both inter-office accounts and out of office
- Accurate update of payroll system and timely
processing of monthly payroll and period-end statutory returns.
- Proper maintenance and management of all
financial documents in an orderly manner.
- Create and follow a filing system that is
simple and easy to retrieve files.
- Post details of the daily transactions to the
existing accounting software in this case Quick Books.
- Prepare & compute withholding taxes and
other statutory deductions in accordance to the Law.
- From time to time prepare periodical financial
reports as requested by donors and Management
2. Project Accounting
- Review all budgets for each project and all
budget modifications and submit the same to the Finance Manager for
incorporation into country budgets, frequently visit all projects areas to
verify that resources are optimally used liquidated and submit a project
visits report to Finance Manager and management committee.
- Assessment of partner gaps in the financial
management of projects and prepare action plan for addressing such gaps
- Review of payment requests, Review grants
related Project Outlines to ensure that all agreed outputs and account
lines have been used and then attach account lines to Grant Agreement
Documents (GAD) in general Ledger.
- Preparing monthly grant financial reports for
review as well as quarterly reports for donors in compliance with the GAD
requirements/donor requirements using relevant reporting tools
- Consolidating monthly, quarterly and annual
donor reports and reconciliations for donor funded projects in the
Headquarter;
- Ensure financial compliance with the donor
contracts for projects assigned and all projects;
- Preparing and submitting donor reports for
assigned projects;
- Support fundraising by getting involved in
proposal writing and budget development;
- Coordinating management of the partners
working in various projects in terms of partnership assessments, grants
advancing & follow up and capacity building;
- Evaluating and processing cash requests for
all projects and ensuring funds are available for project implementation;
- Facilitate preparation of donor proposal
budgets
- Facilitate preparation of budget revisions
with the budget holder.
- It should include your scores or grades and
other measures of academic achievement, and details about any relevant
work experience and current remuneration and contacts of three
professional references.
3. Others Tasks:
Other Duties
- Liaising with Ujamaa Africa SACCO officials to
ensure instructions relating to member contributions are effected into the
payroll in good time.
- Timely remittance of payments relating to
statutory deductions to avoid penalties
- Assist with preparation of payroll and payroll
deductions
- Assist in the management of audit (internal
and external) process.
- Participate in management meetings.
- Perform other duties as required by Ujamaa
Africa Management.
- Maintains the fixed asset inventory system by
supervising the recording of all items in the inventory.
- Maintaining pertinent records and ensuring
adequate treatment of fixed asset acquisitions and retirements.
Ujamaa Africa Code of Conduct
- To adhere to the standards of conduct outlined
in Ujamaa Africa Code of Conduct.
How to Apply
If you meet the above criteria,
please send a detailed and updated curriculum vitae to: humanresource@ujamaa-africa.org
by 24th September, 2015 by 5 P.M.
It should include your scores or grades and other measures of academic achievement, and details about any relevant work experience and CURRENT REMUNERATION and contacts of three professional references.