Job Vacancy: Marketing Assistant / Admin
Description: The Marketing Assistant provides administrative support to the marketing department.
Description: The Marketing Assistant provides administrative support to the marketing department.
Personal Summary
- A confident, articulate and determined
Marketing Assistant who has experience of being involved in a wide range
of marketing activities across both traditional and digital
channels.
- Providing administrative support to the
marketing department, he/she will need to possess a bias for action and
have the vision, focus and ability to translate a plan into action whilst
at the same time having a sense of calm urgency.
- His/her key strengths should include; dealing
with colleagues, suppliers and other stakeholders in a professional and
polite manner, and being able to adhere to moving deadlines.
Typical Work Activities
The work of the marketing assistant
will be varied. However, the tasks and responsibilities will typically involve
assisting the marketing department with the following:
- Providing administrative support to the
marketing department by assisting with all Marketing administration
matters for the cmpany Marketing &Retail Marketing for Kenya & in
the region, when required to do so.Create organised an list and database
of prospective suppliers to keep it updated with current contact details
- Sourcing of marketing quotations whilst
maintaining and building contacts with suppliers, placing orders, scanning
and attaching invoices.
- Book /place advertisements with the newspapers
and publications, negotiate contracts and ensuring we get the best bulk
rates with the media for all the company depts. as well as for Malls
that the company manages.
- Assisting with the monitoring and production
of marketing materials, whilst liaising with graphic designers and
printers, to ensure consistency (e.g. printing and production of all the
company in house reports and publications, pitch documents etc).
- Assist in the preparation of the company’s
annual events calender
- Ensure Marketing Folders on the server are
well organized and up-to-date by inputting new data, updating old records
and performing cross checks on an on-going basis.
- Assist in the preparation of the Critical Path
and to ensure timely alerts are sent to all parties concerned.
- Tracking Mall Marketing Budgets
- Assist with organizing and managing events,
including on-ground set ups of the company Expo’s and other Sponsored
Events e.g. Golf Events, Client development launches, networking lunches
and handling RSVP’setc.
- Assist with the planning and execution of the
company Staff speaking engagements/ panel participation, special
events, and other ad hoc marketing efforts ensuring proper the company
branding for high visibility
- Work closely with Admin to ensure timely
receipt and distribution of the company internal and external
reports & publication (e.g. Africa View, International View etc.), the
company invitation cards including .g. newsletters, client alerts, etc.
- Maintain oversight of the company’s Client
database in order to fully utilise it for client engagement and promotion
of the company services
- To assist in the development and integration
marketing activities (e.g. use of property templates for proposals,
PowerPoint etc.) andworking closely with staff in other functions &
departments in the company.
- Assist in collating interdepartmental material
for Global Life and Internal Newsletters when required to do so.
- To assist in compiling, distributing &
analyzing data, marketing campaigns, questionnaires & market research.
- Tracking marketing efforts and monitoring
results of Malls that the company manages as well as monitoring Competitor
Mall activity.
- Download and maintain the image library by
downloading and replenishing Shutterstock imagery when requested to do so
by the graphic designers.
- Assist with maintaining the company’s
website and profile, keep site content fresh and updated in coordination
with the main webmaster and Agency if/when required to do so.
- Assist with updating the company’s social
media platforms with marketing content, when required to do. (This will be
done in liaison with the PR & Comms Officer).
Qualifications and Training Required
Graduates with any degree discipline
.However, degree subjects such as marketing, business or statistics can be
advantageous.
Key Skills and Competencies
Key Skills and Competencies
- Ability to work under minimum supervision.
- Confidence
- Organisational skills
- Commercial awareness
- Adaptability
- Creativity
- Good team working skills
- Communication skills
- Numerical and Analytical skills
- IT skills& knowledge of Microsoft Office
- Strong negotiation and relationship building
skills.
- Ability to execute multiple tasks at one time.
- Knowledge of procurement would be an added
advantage
Personal
- Ignoring unnecessary workplace distractions.
- Ability to operate effectively in a
professional environment.
- Superb business and personal etiquette.
- Able to respond and adapt to new challenges.
- Strong verbal, written and interpersonal
communication skills.
Note: The position is permanent and the salary is KShs
70,000.00.
Forward CV to hr@cloversmtc.com not later than 10/10/2015
Forward CV to hr@cloversmtc.com not later than 10/10/2015
