Feed the Children
HR & Administration Officer
Reporting to the HR Manager
HR & Administration Officer
Reporting to the HR Manager
Overseeing the Admin assistants and Receptionists
Administrative Responsibilities
- Accord administrative and logistic support to
staff and visitors, in flight bookings, accommodation and meeting venue
reservations
- Coordinate Board, Senior Management Team
meetings, Regional training and minute taking for the same
- Manage administration filing, the Regional
Directors file system and records
- Manage organization mail- sending, collection,
sorting and distribution including correspondences sent on the general
email address (info).
- Manage, and expense administration catering
provisions, stationery and equipment related payments
- Handle memos, reports, presentations,
certification and correspondence between the country office and Head
office, Partners or Donors in liaison with other departments
- Provide oversight to the receptionists/admin
assistants mentoring and coaching them
- Collecting and collating departmental
reports/data and compiling into the monthly report or other organizational
reports
- File NGO annual returns on time and related
compliance
HR Responsibilities
- Support staff recruitment, placement and
contract management processes and respond to unsuccessful candidates
- Conduct staff orientation/induction process
for new and existing staff
- Maintain and update efficient and effective
filing and retrieval systems to ensure employee records &HR documents
for both old and new staff are filed well,
- Regular updating of staff contacts,
organization chart and strategy.
- Maintaining soft and hard copy files of HR
documents
- Offer HR support and advice to managers, team
leaders and employees
- Assist formulation and review of Policies
& Procedures of the organization in line with Laws.
- Support the process of job planning and
performance management/appraisal process
- Assist reviewing of staff job descriptions to
suit current status
- Plan, coordinate and schedule staff training
program, HR and other organizational major events. Also, creating and
updating an organizational record of all staff development events
(training, team-building, courses, seminars, workshops etc.)
- Handle staff compensation and benefits with
confidentiality and integrity (Salaries, Pensions, Medical, GL) and work
closely with the service providers on matters arising
- In partnership with the HRM, handle staff
conflict, disciplinary and staff grievances
- Establish and maintain relations with
Government, and relevant Labor stakeholders
- Communicate and create staff awareness on
Administration and HR procedures
- Plan and facilitate staff events together with
other staff teams
- Attend to staff inquiries at the office and
the field
- Maintain effective liaison with finance
department to ensure payroll, payments and statutory obligations are
correctly met on time
- Timely submission and proper filing of
statutory deductions (NSSF, NHIF and NITA) including application and
follow up of NITA training reimbursement
- Maintain and update the database system for
keeping track of employees’ daily attendance, leaves of absence,
overtime/time-off, etc.
- Keeping records of viable/good CVs for easy
retrieval during snap recruitments
- Ensure staff complete documentation and
procedures associated with discharge
- Other duties assigned by the Line Manager
How to Apply:
If you meet the requirements of the above position, please send your application letter, detailed CV, phone and email contacts of three (3) reference to hr@feedthechildren.co.ke indicating the position in your subject line by 23rd September 2015.
Please note only shortlisted applicants will be contacted.
If you meet the requirements of the above position, please send your application letter, detailed CV, phone and email contacts of three (3) reference to hr@feedthechildren.co.ke indicating the position in your subject line by 23rd September 2015.
Please note only shortlisted applicants will be contacted.
