International Rescue Committee (IRC)
Field Office Manager
Sector: Governance & Rights
Location: Kenya
Employee Category: Full Time
Background: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives.
Founded in 1933 at the request of
Albert Einstein, the IRC offers lifesaving care and life-changing assistance to
refugees forced to flee from war or disaster.
At work today in over 40 countries
and 22 U.S. cities, we restore safety, dignity and hope to millions who are
uprooted and struggling to endure. The IRC leads the way from harm to home.
The International Rescue Committee (IRC) was established in Kenya in 1992, and has been providing lifesaving services to vulnerable populations in Kenya up to date.
The International Rescue Committee (IRC) was established in Kenya in 1992, and has been providing lifesaving services to vulnerable populations in Kenya up to date.
IRC operates in North rift
region in the vast Turkana County, North Eastern region in Hagadera of Dadaab
Sub-county of Garissa County and in Urban of Nairobi capital.
IRC implements programs in the areas
of comprehensive primary health care, nutrition, protection, peace building,
water sanitation and hygiene (WASH), HIV/AIDS prevention, response to gender
based violence, disaster reduction, livelihoods and governance.
Currently, the IRC operates relief
services in two refugee camps in Kenya, Hagadera in Dadaab and Kakuma refugee
camp in Turkana west Sub County in northern Kenya.
Besides providing services in the
refugee camp, The IRC also supports local communities in Turkana and Garissa
Counties, as well as in Kenya’s capital Nairobi for Urban Programme with
commitment to service provision.
Summary of Responsibilities: As part of the Country Operations functions, the Field Office Manager assists with the day-to-day office administration of the Urban Programme.
Summary of Responsibilities: As part of the Country Operations functions, the Field Office Manager assists with the day-to-day office administration of the Urban Programme.
The incumbent is part of a team that
contributes to the delivery of support services that will include, staff safety
and security, human resources, supply chain operations and supporting resource
mobilization efforts in Kenya.
Major Responsibilities
Leadership:
Major Responsibilities
Leadership:
- Provides assistance to the Protection Manager
and the Senior Management Team as required or as requested.
Compliance:
- Ensures policies and procedures are in
compliance with applicable IRC, funding source and government policies,
procedures and requirements.
Ensures Urban Programme
- Promptly informs to the Deputy Director of
Operations (DDO) on any areas of concern or potential or suspected
violations.
- Field Office Manager effectively communicates
all relevant compliance issues during program design / development and
Grant Opening & Closing Meetings, or as encountered.
Security
- With support from the Security Manager,
monitor the security situation and development in IRC operational areas
with implications for staff safety and for program implementation;
- Maintain Health and Safety standards in by
carrying out regular inspection of the office updating warning notices and
up-dating first aid kits with the support of the Security Manager
Human Resources / Administration
- Directly manage, supervise and mentor the
Finance Assistant and Supply Chain staff of the Urban Program
- Ensure that all performance evaluations for
all staff are conducted on time, and review all evaluations to ensure
quality and consistency;
- Support in identifying training needs for
urban program staff and make appropriate recommendations to the DDP, DDO
and the CD;
- Ensure that administrative matters of the
field office are carried out in accordance with IRC HR and administration
policies;
- Ensure that all IRC staff at the Field level
comply with the IRC Code of Conduct/IRC WAY and other relevant policies
pertaining to staff conduct.
Supply Chain
- In collaboration with NBI HQ, oversee the
carrying out of supply chain operations by Urban SC staff, including
procurement (both local and through Nairobi HQ Office), stock management,
asset management, vehicle operations, equipment maintenance and repair
(including communications and computer equipment);
- Coordinates all transport and travel
arrangements for the Urban Programme in collaboration with NBI HQ Supply
Chain team.
- Ensure compliance with IRC and donor Supply
Chain policies at all times.
- Support and ensure accurate staff movement
planning at all times
Finance
- Oversee the financial management of field
office operations by the Urban program staff, including cash management,
issuing and tracking advances, ensuring complete and correct use of all
finance forms; timely notice to Nairobi of cash transfer/petty cash needs;
- Ensure compliance with IRC and donor finance
policies at all times;
Representation / Communications
- Represent IRC in external engagements with
GoK, UN-Agencies, IRC Partners, other NGOs and key stakeholders;
- Coordinate IRC program activities with
relevant officials and other humanitarian agencies;
- Assist in the preparation of regular reports
to keep partners and stakeholders informed of IRC’s activities;
- Performs other administrative or office duties
or projects as required or as assigned.
Required Qualifications, Experience
& Competencies:
- Bachelors Degree in Business Administration or
related field of study.
- 5 years experience in administration and
management as an Office Manager or similar position, three years of which
must have been spent working with an international NGO.
Skill and Abilities
- Excellent organizational and analytical
skills;
- Ability to write narrative and analytical
spread sheet reports
- Proven computer literacy in MS-Word, MS-Excel
MS-Access or related programs required
- Ability to plan, prioritize, coordinate and
perform multiple tasks simultaneously
- Ability to work under pressure and to meet
deadlines
- Spoken and written fluency in English and
Kiswahili desired
- Willingness to put in extra hours in
emergencies
- Willingness to travel to the field
- Systems oriented individual
- Good team player
How to Apply
CLICK
HERE to apply online
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and employee benefits are
compliant to the Kenyan NGO Sector.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the
basis of merit without regard to race, sex, color, national origin, religion,
sexual orientation, age, marital status, veteran status or disability.
Disclaimer: Please
take note that International Rescue Committee (IRC) does not ask for any fees
in connection with its recruitment processes. In the event that you receive any
request for payment of any sort, please get in touch with us on Tel:
+(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.