The
European Union Delegation to the Republic of Kenya is looking for a Secretary
Ref: 15/08/2015
We are The European Union
(EU) is an economic and political partnership between 28 European countries. It
plays an important role in international affairs through diplomacy, trade,
development aid and working with global organisations. Ref: 15/08/2015
Abroad,
the EU is represented through more than 140 diplomatic representations, known
also as EU Delegations, which have a similar function to those of an
Embassy.
The EU Delegation in Nairobi is one of the world’s largest
European Union Delegations.
The EU Delegation to Kenya ensures the representation of the EU to Kenya, analyses Kenya's politics, economics, social, development and foreign policies and implements EU development aid while promoting and defending the values and interests of the EU.
The EU Delegation to Kenya ensures the representation of the EU to Kenya, analyses Kenya's politics, economics, social, development and foreign policies and implements EU development aid while promoting and defending the values and interests of the EU.
We
are looking for A
secretary to provide administrative support to the Administration section as
well as other sections in both Delegation Kenya & Somalia.
Main Responsibilities
Main Responsibilities
- Coordinate
and arrange meetings;
- Draft
meeting minutes and contribute to meeting reports;
- Arrange
and/coordinate logistics for missions;
- Arrange
and/coordinate logistics for visitors;
- Analyse/sort
and dispatch incoming and outgoing correspondences in a timely manner,
upon general instruction from the Head of Section;
- Prepare
the archiving files;
- Coordinate
logistics arrangements and administrative issues;
- Any
other tasks as requested by Head of Delegation and/or Head of Section
Eligibility Criteria
- Kenya
Certificate of Secondary Education; Diploma Level in
Secretarial/Administration Studies or equivalent.
- At
least 5 years working experience as a secretary and/or administrative
assistant – of which at least one year in an International Organisation or
Diplomatic Mission.
Other Qualifications
- Specific
knowledge of the EU working procedures will be an advantage.
- Specific
knowledge of and experience in UN environment will be an advantage.
- Excellent
IT knowledge in MS Office and skills in document management
(filing/archiving).
- Excellent
written and spoken English (working language).
- Excellent
oral and written presentation skills and ability to develop and maintain
networks of contacts.
- Ability
to build and maintain positive working relationships with colleagues,
counterparts from EU member states, UN agencies and third countries, and
other stakeholders, and ability to adapt well to a multi-cultural
environment.
- Personal
initiative and ability to focus on priorities and meet deadlines.
- Open,
flexible personality; excellent ability to perform duties with accuracy
within a given deadline.
- A
high degree of integrity and the ability to deal with confidential
information is required
The position is based in Nairobi for an unlimited duration
subject to three-month probation. As an indication, the monthly basic
salary starts at KShs. 157,922 (subject to local tax law). Benefits, such as
additional pension scheme and medical insurance, are offered to employees and
their families under certain conditions.
The position is open to nationals and residents of Kenya with a valid work permit (compulsory).
How to Apply
Please send your motivation letter and detailed CV in the EU FORMAT (compulsory) addressed to the Head of Administration using Delegation-Kenya-Recruitment@eeas.europa.eu by 14 August 2015, midnight and should have in the subject line “Secretary to the Administration section”.
Only Short-listed Candidates will be contacted.
The position is open to nationals and residents of Kenya with a valid work permit (compulsory).
How to Apply
Please send your motivation letter and detailed CV in the EU FORMAT (compulsory) addressed to the Head of Administration using Delegation-Kenya-Recruitment@eeas.europa.eu by 14 August 2015, midnight and should have in the subject line “Secretary to the Administration section”.
Only Short-listed Candidates will be contacted.
The
Delegation will not supply additional information or discuss the selection
procedure by telephone: please address any queries concerning this procedure to
the provided email address.
Deadline
for applications is 14 August 2015, midnight