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Personal Assistant Job in Nairobi Kenya

Foresight Interiors, a fast growing interior design firm located in Nairobi, and is looking for an individual to fill in the following position:

Job title:
 Personal Assistant
Job holders report to: Business Development Managers

Key result areas (KRAs)
  • Support to Supervisors
  • Team work
  • Timely and accurate communication
  •  Making timely appointments and  reservations
  • Timely Follow up
  • Proper documentation and reporting
Roles and Responsibilities
  • Reading, monitoring and responding to the principal’s email
  • Answering calls and handling queries
  • Preparing correspondence on the principal’s behalf
  • Commissioning work on the principal’s behalf
  • Liaising with staff, clients, etc
  • Managing the principal’s diary
  • Booking meetings
  • Organizing travel and preparing complex travel itineraries
  • Attend meetings on your boss’s behalf
  • Writing minutes
  • Taking dictations
  • Planning, organizing and managing events
  • Attending events/meetings as the principal’s representative
  • Conducting research
  • Writing reports, executive summaries and newsletters
  • Preparing presentations
  • Preparing papers for meetings
  • Managing and reviewing filing and office systems
  • Typing document
  • Managing projects
  • Protects organization’s value by keeping information confidential.
  • Any other task as may be required from time to time
Education and Training
  • 2 years relevant work experience
  • University Degree in business or communication or related fields
Skills and Abilities
  • Strong administrative skills
  • Proficiency in the use of MS Office
  • Ability to prioritize conflicting work demands
  • Ability to plan, carry out and complete projects within agreed timescales.
  • Ability to carry out work effectively with limited supervision
  • Accurate spelling, correct grammar and good level of numeracy
If you feel that you are fit for this position, send your CV by COB 15th August 2015.

Only shortlisted candidates will be contacted.

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