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Personal Assistant Job in Nairobi Kenya

Our client is seeking to recruit a Group Executive Personal Assistant

The incumbent must have exposure working in a group company.

The role is based in Nairobi with constant travel in Kenya and within the larger African region

Roles & Responsibilities
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • May be required to travel with the Group CEO
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Complete projects by assigning work to clerical staff; following up on results.
  • Maintain customer confidence and protects operations by keeping information confidential.
  • Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Manage the day-to-day operations of the office
  • Organizing and maintaining files and records
  • Plan and schedule meetings and appointments
  • Manage projects and conducting research
  • Prepare and editing correspondence, reports, and presentations
  • Making travel and guest arrangements
  • Providing quality customer service
  • Working in a professional environment
  • Contribute to team effort by accomplishing related results as needed
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Must have at least 10 years’ experience in a similar role in a very busy work environment 
  • Must have supported Executive members of staff.  
  • Should have a Bachelors degree in Administration or a Diploma in Customer Service or Front Office Management
  • Must have exposure in a group holdings firm
  • Experience supporting key Executives within Africa and beyond is highly desired
  • Must have exemplary Customer service skills

Interested and qualified applicants should send their applications and CV’s to not later than 10th August 2015.

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