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Parts Admin Co-ordinator Job in Kenya

Vacancy: Parts Admin Co-ordinator

Location: Nairobi

Mantrac Kenya Ltd the Caterpillar authorized dealer in Kenya; sells and services earth moving, Power Generating, Material Handling and Mining Equipment.

Mantrac Kenya Ltd is part of Mantrac Group who are Caterpillar dealers of heavy machinery in Kenya, Uganda, Tanzania, Nigeria, Ghana, Sierra Leone, Egypt, Iraq and UK international sales.
To help us achieve our strategy, we are looking for qualified talent in the below fields. 

Qualified candidates will be assessed on right attitude and work ethic culture.

 In return Mantrac will offer unparalleled training, personal growth opportunities and develop your whole-person to fit into a multidisciplinary workplace.

Job Outline:
 To effectively respond to all customer parts enquiries and promptly process parts orders

Main Duties and Responsibilities

  • Oversee overall functions of parts administration activities including IBT, sending and receiving of parts in the warehouse
  • Ensuring prompt administration of emergency parts orders and stocks
  • Running the daily B/O
  • Receiving shipments
  • Receiving IBT
  • Coordinating between the hose specialist and the warehouse until invoicing of the hose to the customer
  • Running monthly B/O status reconciliation with UI
  • Ensuring proper entry of operational transactions into MANPRO
  • Working with all Warehouse supervisors to ensure prompt parts distribution exercise
  • Checking and coordinating the necessary action required for the shipments discrepancies and damaged items on the system/ suppliers
  • Customer reports(including service department)
  • Circulating backorder status reports to all concerned parties twice a week
  • Filling of all relevant documents(PSDN/ IBT’S/PO)
  • Treatment of order acknowledgement query(Advise to service/ Counter on the proper action according to the supplier acknowledgement) and system update
  • Analysing the weekly orders on suppliers and end of month report
  • Shipments discrepancies decisions and actions
  • Excellent analytical and Microsoft office proficiency and in specialized ERP systems
  • Articulate and able to communicate well in both written and oral
  • Strong product knowledge, excellent interpersonal, and communication skills.
  • Demonstrated proficiency in use of computers.
  • University Degree or Higher National Diploma in Engineering / Accounting / Mathematics.
  • Qualification in supplies management
  • At least two years’ experience in inventory management of automotive machinery parts or its equivalent.
  • Self-motivated and able to work independently with minimum supervision.
How to Apply

Your soft copy application letter and curriculum vitae indicating your regular telephone number to enable us contact you can also be mailed to so as to reach us not later than 7th August 2015.

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