Vacancy: Parts Admin Co-ordinator
Location: Nairobi
Mantrac Kenya Ltd the Caterpillar authorized dealer in Kenya; sells and services earth moving, Power Generating, Material Handling and Mining Equipment.
Mantrac Kenya Ltd is part of Mantrac Group who are Caterpillar dealers of heavy
machinery in Kenya, Uganda, Tanzania, Nigeria, Ghana, Sierra Leone, Egypt, Iraq
and UK international sales.Location: Nairobi
Mantrac Kenya Ltd the Caterpillar authorized dealer in Kenya; sells and services earth moving, Power Generating, Material Handling and Mining Equipment.
To help us achieve our strategy, we are looking for qualified talent in the below fields.
Qualified candidates will be assessed on right attitude and work ethic culture.
In return Mantrac will offer unparalleled training, personal growth opportunities and develop your whole-person to fit into a multidisciplinary workplace.
Job Outline: To effectively respond to all customer parts enquiries and promptly process parts orders
Main Duties and Responsibilities
- Oversee overall functions of parts
administration activities including IBT, sending and receiving of parts in
the warehouse
- Ensuring prompt administration of emergency
parts orders and stocks
- Running the daily B/O
- Receiving shipments
- Receiving IBT
- Coordinating between the hose specialist and
the warehouse until invoicing of the hose to the customer
- Running monthly B/O status reconciliation with
UI
- Ensuring proper entry of operational
transactions into MANPRO
- Working with all Warehouse supervisors to
ensure prompt parts distribution exercise
- Checking and coordinating the necessary action
required for the shipments discrepancies and damaged items on the system/
suppliers
- Customer reports(including service department)
- Circulating backorder status reports to all
concerned parties twice a week
- Filling of all relevant documents(PSDN/
IBT’S/PO)
- Treatment of order acknowledgement
query(Advise to service/ Counter on the proper action according to the
supplier acknowledgement) and system update
- Analysing the weekly orders on suppliers and
end of month report
- Shipments discrepancies decisions and actions
Skills
- Excellent analytical and Microsoft office
proficiency and in specialized ERP systems
- Articulate and able to communicate well in
both written and oral
- Strong product knowledge, excellent
interpersonal, and communication skills.
- Demonstrated proficiency in use of computers.
Qualifications
- University Degree or Higher National Diploma
in Engineering / Accounting / Mathematics.
- Qualification in supplies management
- At least two years’ experience in inventory
management of automotive machinery parts or its equivalent.
- Self-motivated and able to work independently
with minimum supervision.
How to Apply
Your soft copy application letter and
curriculum vitae indicating your regular telephone number to enable us contact
you can also be mailed to careers@mantrackenya.com so as to reach us not later
than 7th August 2015.
