Company Description: A technology - based nonprofit organization with
the mission of reconnecting thousands of separated refugee families across the
globe.
Job Overview: We’re searching for a detail-oriented, highly organized, and energetic finance / admin / HR associate to join the organization.
Skills and Attributes
About you:
- You’re an early to mid-career professional
with strong written and spoken communications/interpersonal skills. We
have a highly cross-cultural team and deal with a wide variety of people
in the course of a day, so empathetic, continuous, and effective
communication and the ability to listen should be your default states.
- You are structured and organized - to a fault.
This means you have an ability to take verbal instructions and run with
them with limited supervision, while effectively tracking them so things
don’t fall through the gap as tasks proliferate (and they inevitably do!)
- You’re a finance/admin/HR “entrepreneur” -
with a natural tendency to take ownership and responsibility for what you
begin. In other words, you tend to take the initiative to spot and fix
things that might go wrong in the future or prove risky if left unattended
- quickly picking up organizational processes and dynamics along the way
and getting antsy to find ways to improve them.
- You’re a highly resourceful problem solver
with strong negotiation skills. A true hustler. Nairobi isn’t the easiest
place for a fast-paced tech organization to operate, but bureaucracy isn’t
scary for you and you know how to effectively push - and push hard - to
get stuff done, whether with government, third party vendors, our
lawyer/accountant/public secretary, real estate owners/agents, etc.
- You have excellent time management skills -
the kind of person who gets to events and meetings on time and holds
others to that same standard.
The Role
- Generally: taking ownership of the
organization's needs around staff support, financial/legal administration,
and all related tasks that keep the organization a tight, well-operating
ship.
- Establishing efficient systems, improving on
existing ones, and automating as necessary with the finance,
administration, legal, and HR spaces.
- Processing payroll and making all relevant
statutory payments for staff on a monthly basis.
- Maintaining accurate financial
accounts,including book keeping.
- Working with government entities to get
various certifications, documents, permits, and other such needs in order.
Travel as necessary throughout Nairobi (and sometimes elsewhere) to do
this.
- Organise for printing, delivering/couriering,
and other miscellaneous needs throughout Nairobi.
- Procurement, dealing with 3rd-party vendors,
and maintaining inventories of the organization's assets and office
supplies.
- Setting up and being responsible for financial
transactions, budgets, expense approvals, payroll processing, audits, and
associated duties.
- Booking travel and accommodation for traveling
staff.
- Events setup/management.
- Creating and tracking contracts,
on/offboarding new/departing staff, and implementing the organization's HR
policies.
- Ad-hoc administrative tasks.
The finance / admin / HR associate is
a true anchor for the Nairobi office, responsible for many organizational
processes and generally making sure everything is up and running as it
should.
The successful candidate will report
directly to the Africa Director.
Desired Skills and Experience
Desired Skills and Experience
- Comfort with MS Office, Google Docs, and
Dropbox, with the ability to quickly pick up organizational software such
as Trello, Jira, and various CRM systems.
- Law degree along with basic
accounting/budgeting and project management experience preferred. Academic
background is much less important than relevant skillsets, however.
- Experience in a similar role working for a
technology company is a big positive.
The Offer
- Being part of an ambitious, fast-paced,
skilled, agile, and international team
- A great work environment with highly
enthusiastic and smart colleagues
- Contributing to reconnecting the world’s
displaced with their family and loved ones
- Salary commensurate with experience
Location: Nairobi
Job Type: Full Time
How to Apply
Job Type: Full Time
How to Apply
Applications letters and detailed CV
are to be sent by email to apply@dumaworks.com marking the subject as “FAH
1824″, Your Full name & Phone number.
If you don’t follow these
instructions, your application will not go through.
N.B. * When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over SMS. The SMS with the test may not arrive immediately. Please be patient. The SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793
N.B. * When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over SMS. The SMS with the test may not arrive immediately. Please be patient. The SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793