VSF Germany is an international Non
Governmental Organization, providing humanitarian aid and development
assistance to pastoralists and vulnerable communities in areas where livestock
is of importance.
With support in animal health, agriculture, marketing, food safety, drought responses and mitigation, but also developing the capacity of communities and governmental institutions or initiating peace and conflict resolution we work towards food security and strengthened livelihoods of pastoralist communities.
Job Opportunity: Program Assistant - Nairobi
VSF Germany seeks to recruit a
qualified and well experienced Program Assistant. The position’s overall
responsibilities will be supporting the Programs department at the Regional
office.
Key Responsibilities:
- Support the proposal and report writing for
current and future projects.
- Represent VSFG in technical and coordination
meetings as agreed with the line manager
- Support the information flow/communication
among VSFG departments in the Regional office
- Participate to field mission as planned and
agreed with the line manager
- Support collection and entry of data from the
projects in the region
- Develop a filing system for project reports.
- Support proposal development and submission
- Submit monthly reports to the Line Manager.
- Any other duties as may be assigned by the
Line Manager.
Qualifications, Experience,
Attributes & Skills Required
- Bachelor degree in Agriculture, Social
Science, International Development fields
- Team player with ability to work in a
multicultural setting.
- Ability to plan, organize and prioritize.
- Working knowledge of donor guidelines.
- Excellent command of English both oral &
written.
- Ability to travel on short term assignment to
remote project locations
- Quick Learner with knowledge of the
humanitarian and development context in the region.
Job Opportunity: Head of Human Resources & Administration
VSF Germany seeks to recruit a qualified and experienced professional to support the organization in managing human resource and administration function in the region.
VSF Germany seeks to recruit a qualified and experienced professional to support the organization in managing human resource and administration function in the region.
The duty station will be Nairobi,
with regular visits to our country offices in the region.
Our approach supports a decentralized
structure with supervisory and advisory roles.
Overall Responsibilities: The Head of Human Resources and Administration will
report to the Managing Director, the incumbent will be responsible in
developing and implementing HR strategies and policies and ensuring that VSFG
sources for the most suitable, qualified and experienced employees to enhance
employee productivity as well as oversee office administration function at the
regional office and country offices where VSF G is implementing projects.
The position is part of the senior
management team.
Key Responsibilities:
- Provide overall leadership and guidance to the
HR function by overseeing talent acquisition, employee development,
succession planning, retention, training, compensation and benefits.
- Ensure optimal recruitment, and development of
staff
- Propose, publish and administer personnel
policies
- Develop and design of administrative
strategies, guidelines, procedures and instruments for the regional
office, country offices and project offices.
- Keep the Organizational Handbook under review
and ensure that an up to date copy is available for all staff.
- Ensure that the organizational handbook and
country specific handbooks are in line with national laws and adjust
content to the respective laws, if necessary.
- Communicate and co-operate with other
departments, including sharing good practice and synergies
- Analyze and interpret national and
departmental trends, research and audit findings to inform the development
of the department and organization.
- Spearhead the annual staff appraisals/performance
management
- Ensure an appropriate departmental annual
schedule of activities is developed at the beginning of each year.
- Develop and oversee the implementation of an
effective recruitment & training program.
- Lead the department’s team in conducting quarterly
reviews of their work plans/targets and report on the overall quarterly
accomplishments and plans.
- Provide advisory support to the management in
relation to handling of employees’ grievances and disciplinary matters,
with periodic monitoring.
- Support in the training and development of
staff on practices, process of resourcing and strengthening capacities
across the organization.
- Oversee the implementation of staff benefits,
welfare programs, employee relations and compensation with respective
country directors and project manager.
- Development of standard cooperation
guidelines, contracts, lease agreements, MoUs etc.
- Handling of overall legal issues, registration
procedures and renewal of contracts and represent the organization on
legal matters.
- Coordination of the organization annual
management and board workshops
- Supervise the compensation and benefits
administration
- Monitor and review audit recommendations.
- Manage the organization’s ongoing relationship
with regional, national, state and local authorities and organizations by
monitoring and coordinating communication with the relevant authorities.
- Manage third party service
providers/outsourced services
- Oversee work permit processing for expatriate
staff and ensure organization compliance with local authorities.
- Oversee the management of organization assets
including insurances and disposal processes.
- Keep appropriate records of decisions taken at
departmental consultations and provide the senior management with feedback
as appropriate, interpret/simplify and disseminate information from
management meetings.
Qualifications, Experience,
Attributes & Skills Required:-
- Bachelors degree in social science /HR
management from a recognized university
- Masters degree will be an added advantage
- Postgraduate qualification in HR management
essential
- 10 years experience of which 5 years should be
at a senior management level
- Knowledge of humanitarian and development
context in the region
- Knowledge of labor laws of various countries
in the region highly desired.
- Excellent negotiation and organization skills.
- Excellent interpersonal , verbal/written
communication skills
Job Opportunity: Country Programme Manager –
South Sudan
VSF Germany seeks to recruit a
qualified Country Programme Manager (CPM) to support in improving the
efficiency and effectiveness of operations and key internal controls within the
organization.
This position is based at the country
office in South Sudan with regular field visits in the different
locations.
I. Overall responsibilities:
The CPM will support at country level
the design and strategic development of the country program by providing
technical backstopping, capacity building and guidance to the Area Coordinators
as well as Projects Managers’ (PMs) on overall project management.
The CPM will lead in strategic
country program development, needs assessments, design of new interventions and
coordinate sound project implementation practices.
The CPM will have frequent field
visit to offer mentorship and on ground support to the project staff and
ensuring the actions are progressing as reported.
This position reports to the Country
Director
II. Leadership & Organization
Development
- Strategic programme development in accordance
with the strategic plan for VSF G in the country.
- Coordinate and ensure cordial relationship are
maintained at Country and Regional level with partners, donors,
international organization
- Lead in offering direction and guidance to the
area coordinators as well as the entire Country programs team
III. Representation
- Represent VSF Germany in the technical working
group and networking forum at Country/Regional level.
- Act on behalf of Country Director /Head of
Programs in his/her absence as well attend to other project related
assignments as given by the CD or designate
- Attend project related meetings together with
the PM or in his/her behalf if he/she is not available.
- Report regularly on the contents of attended
meetings and developments that are of interest to VSF Germany to the Head
of Programmes and Country Director
- Support Project Management links with local
authorities and partners
IV. Operations & Technical
Backstopping
- Lead project implementation by providing
technical backstopping.
- The Country Programme Manager is directly
involved in the planning, designing, implementation, and supervision
/monitoring and reporting of the projects and programs in the country.
- He/She will support project staff through
capacity building in project implementation and donor compliance.
- Support PM’s and their teams in reporting by
reviewing all financial and narrative reports and monitoring the project
implementation progress from the same reports.
- Coordination and guidance of Area
coordinator/PMs through regular planning meetings.
- Systemisation and control of reporting from
the field, working closely with the Country Director on Monitoring and
Evaluation
- Quality control of project proposals and
reports written by the project managers before submission to the head of
programs through the CD
- Link with Logistic and Finance department at
RON level in order to facilitate issues related to procurement, transport
and delivery of project goods and equipment to/for the field
- Ensure donor compliance in project
implementation.
- Share country security information with senior
management for planning and action.
Qualifications, Experience,
Attributes & Skills Required:-
- University Degree in background of animal
health/ animal science/ livestock production with knowledge in either
livestock economics, value chain management, environment /WASH or agriculture
social science,
- Familiar with log frame, result based project
planning, project cycle management, ICT, GIZ Capacity works
- Post graduate qualification in development
management, specializing in food security and and livelihoods, highly
preferred.
- Over 7 years experience in programming NGO
sector preferred including projects managements
- Working knowledge of South Sudan context is
highly desirable.
- Working Knowledge of donor funds management
and reporting - an added advantage.
- Strong communication, planning and
organizational skills.
- Good command of English. Knowledge of Arabic
is an added advantage
- Ability to travel and manage tight deadlines.
Interested and qualified candidates
should submit an application letter and CV (with at least 3 professional
referees) at the earliest time possible to:
VSF Germany,
Plot No. 74 Block
AXIII, Hai Malakal – Juba,
(EQUITY BANK, Hai Malakal Branch way)
Republic of South Sudan
Email: admin_hr@vsfg.org and
juba@vsfg.org
Indicate on the subject the Job
Title.
Only short-listed candidates will be
contacted for interviews.
The short listing exercise will start
on 13th July 2015 on a rolling basis, and once suitable candidates are
identified, the search will stop.
Closing date for receiving
applications is 30th July 2015 on or before 16.00hrs.
