The Independent Electoral and
Boundaries Commission (IEBC) seeks to recruit a dynamic, competent and
result-oriented individual to fill the following position:
Human Resource Officer
Grade 6
Job Code: IEBC6/6/2015
Duties and Responsibilities
·
Verification of information relating
to recruitment, appointment and transfers.
·
Human Resource Management records and
complement controls.
·
Assist in the development of staff
development plans.
·
Coordinate staff appraisal with other
departments.
·
Processing cases for the Commission
Human Resource Advisory Committees.
·
Assisting in the implementation of
the decisions thereof.
·
Supervising and guiding clerical
staff in the Department.
Requirements for Appointment
·
A Bachelor’s degree in Social
Sciences from a recognized university / institution.
·
Post-Graduate diploma in Human
Resources.
·
Three(3) years of relevant experience
in a busy organization
·
Must be computer literate.
Senior Procurement Officer
Grade 5
2 Posts
Job Code: IEBC3/6/2015
Job Code: IEBC3/6/2015
Duties and Responsibilities
·
Deputizing the Manager, Procurement.
·
Preparation of procurement plans in
liaison with user departments.
·
Preparation of tender documents for
procurement of goods, works and services.
·
Secretary to Commission Tender
Committee.
·
Participate in evaluation of
Commission tenders.
·
Preparation of contract documents.
·
Maintain and archive document records
for procurement and disposal activities.
·
Make procurement follow ups.
·
Monitor payments to suppliers.
Qualifications and Experience
·
Must have a minimum of Bachelor’s
degree in Commerce, Economics or Business Administration degree from a
recognized university.
·
An MBA or a Master’s degree in
procurement will be an added advantage.
·
Must possess a postgraduate diploma
in Procurement/Supply Chain Management from a recognized institution of higher
learning or a professional body.
·
Must be a member of a professional
procurement body.
·
Must have working experience of 6
years in procurement, two of which must have served in a senior position.
·
Must have good interpersonal and
communication skills.
·
Must be conversant with the
provisions of the Public Procurement & Disposal Act and the related
Regulations.
·
A team player, good management and
leadership skills.
·
Must be computer literate and possess
good analytical skills.
·
Must be a person of unquestioned
integrity.
Procurement Officer
Grade 6
1 Post
Job Code: IEBC4/6/2015
Duties and Responsibilities
Job Code: IEBC4/6/2015
Duties and Responsibilities
·
Processing of procurement orders,
quotations and tenders in line with procurement regulations.
·
Coordination of inspection,
verification and receiving of goods and services,
·
Coordination of payments for goods
and services.
·
Assist in the preparation of
procurement plans.
·
Assist the regions in all procurement
matters.
·
Secretary to the Commission’s
Procurement Committees.
Requirements for Appointment
·
Must have a minimum of Bachelor
degree in Commerce, Economics or Business Administration from a recognized
university.
·
Must possess a postgraduate diploma
in Procurement/Supply Chain, Management from a recognized institution of higher
learning or a professional body.
·
Must be a member of a professional
procurement body.
·
Must have 6 years of working
experience in procurement.
·
Must have good interpersonal and
communication skills, team player, good management and leadership skills.
·
Must be computer literate and possess
good analytical skills.
·
Must be conversant with the
provisions of the Public Procurement & Disposal Act and Regulations.
·
Must be a person of unquestioned
integrity.
HR Database Management Officer
Job Code: IEBC7/6/2015
Duties and Responsibilities
·
Computerization of HR records
·
Daily manning of the HR computerized
systems including support to payroll.
·
Ensuring the HR records are cleansed
periodically
·
Updating the staff establishment and
other staff schemes
·
Confirming existence of vacancies
during start of any recruitment
·
Updating staff records electronically
·
Periodical evaluation/monitoring and
cleanup of the HR system and payroll
Requirements for Appointment
·
Degree in Computer Science, ICT or
related field
·
Possess of any relevant qualification
in Human Resources will be an added advantage
·
Three (3)years experience in a large
organization
·
Competency in software development
·
Thorough understanding of data
management systems and software.
Constituency Office Clerk (Samburu North
Constituency)
Grade 8
Job Code: IEBC9/6/2015
Duties and Responsibilities
·
Oversee the general management of constituency
office in the absence of the CEC,
·
Completing voter registration control
sheets and control registers.
·
Keep up to date statistics on voter
registration exercise.
·
Updating regularly and maintaining an
updated register of electors and making sure it is always accurate.
·
Checking that all electoral material
and equipment are in good working condition.
·
Assist the CEC in mapping of polling
stations/registration centres.
·
Assist in publicity of voter
registration of voters, elections, inspection of the register and any other
activity to be undertaken by the commission.
·
Quality control the work done by
registration and polling officer on voter registration.
·
Receive, distribute and maintain an
inventory of materials and equipment to registration centres in time.
·
Replacing lost and defaced voters
cards with duplicate cards.
·
Assist in preparation of work plans,
security plans, transport, and logistical plans.
·
Safeguarding registration data.
·
Assist in verifying the register of
electors.
·
Undertake any other duty assigned by
the Commission.
Requirements for Appointment
·
Minimum of C- (minus) in KCSE or
division III in KCE,
·
Must be computer literate,
·
2 years working experience in a large
organization,
·
Competent and confident in handling
office processes,
·
Must be a resident of the Samburu
North Constituency.
Training Coordinator
Grade 5
1 Post
Job Code: IEBC5/6/2015
Duties and Responsibilities
·
Ensuring that the Commission’s
electoral training materials contain appropriate training content as per the
relevant Electoral Laws in Kenya.
·
Assist the Manager, Electoral
Training in initiating and formulating electoral training policies and
procedures in the Commission.
·
In liaison with Director, Voter
Registration and election Operations, identify, coordinate, select electoral
training of trainers programmes and ensure the commission has a pool of
electoral trainers.
·
Preparing electoral training manuals
and tools for training at appropriate times.
·
Recommend appropriate training for
electoral officers in liaison with Director, Voter Registration and Election
Operations and Director, Human Resources and Administration.
·
Management and safe custody of
electoral training records.
Requirements for Appointment
·
An officer must have a Bachelor’s
degree in Social Sciences or Education.
·
Must be computer literate.
·
Have four (4) years of relevant
experience in a busy organization.
·
Practical experience in training and
capacity building
Election Offenses Investigation Officer
Grade 6
2 Posts
Job Code: IEBC8/6/2015
Duties and Responsibilities
·
Effectively and efficiently
investigate election matters.
·
To head and supervise investigations
undertaken by the commission.
·
The collection, tabulation and
recording of history and data concerning criminal, undesirable and suspicious
persons in electoral units relating to individual and matters calling for
special enquiry.
·
Conducting correspondence and
interchange of reports on election matters with the commission.
·
The investigation of complicated
criminal offences and furnishing of assistance to Commission in cases of
inquiries presenting difficult feature
·
The supervision, where desirable, of
individuals during election period.
Qualifications and Experience
·
Degree holder in criminal prosecution
from a recognized university.
·
Being a police inspector or former
prosecutor is an additional advantage.
·
At least 3 years’ experience,
preferably in criminal investigations.
·
Ability to engage in Dispute
Resolution.
·
Computer literate.
·
Team player.
Constituency Elections Coordinator
Grade 5
3 Posts
1.
Lagdera Constituency
2.
Alego-Usonga Constituency
3.
Turkana West Constituency
Job Code: IEBC2/6/2015
Duties and Responsibilities
·
Provide management support, develop
and oversee the implementation of strategies, policies, plans and budgets at
the constituency level while ensuring the alignment of these to the regional
and overall Commission strategies.
·
Ensure that election operation activities
at the constituency level comply with internal controls and budget
restrictions.
·
Ensure provision of administrative
support services at the constituency level including distribution of election
material, transport management, implementation of security policies and
protocols and ensuring the safe custody of the Commission’s assets.
·
Be responsible for sound financial
management and prudent use of all Commission funds at constituency level in
line with commission’s financial policies.
·
Liaise with the Regional Elections
Coordinator to implement training programmes for registration and election
officials at the constituency level.
·
Identify and inspect suitable
polling, nominations and tallying centers.
·
Liaise with regional administrative
and security officials at the constituency level to ensure safety of Commission
Assets including warehouses.
·
Undertake the verification,
compilation and revision of Constituency voter’s register as required by law
from time to time.
·
Liaise with political parties with respect
to elections and related activities.
·
Develop accountability measures,
monitor the performance indicators at the constituency level and ensure the
timely preparation of periodic reports.
·
Be the Returning Officer during
elections and the Voter Registration Officer during voter registration.
Qualifications and Experience
·
Minimum undergraduate degree from a
recognized university.
·
A minimum of six (6) years working
experience in management in a large organization.
·
Proven experience in results-based
management, monitoring and evaluation or managing election process is an added
advantage.
·
Must be computer literate and should
possess good negotiation, planning and coordination skills.
·
Additional training, professional
qualifications and experience of fieldwork will be an advantage.
·
Must be a resident of the
Constituency applied for.
·
Must be computer literate.
Integrity Clearance
In addition to the qualifications set
above, the applicants must further meet and get the following clearances:
1.
Ethics and Anti-Corruption Commission
(EACC)
2.
Criminal Investigation Department
(CID)
3.
Kenya Revenue Authority (KRA)
4.
Director of Public Prosecutions (DPP)
5.
Chief Executive Officer, Higher
Education Loans Board
6.
Professional bodies (where
applicable) to which the applicant belongs e.g. LSK, ICPAK, AAK, IEK etc
7.
Credit Reference Bureau Africa Ltd or
Metropol Credit Reference Bureau
Security Clearance: All shortlisted applicants may be subjected by the
Commission to a security clearance by National Intelligence Service (NIS)
Application Submissions
Interested candidates are requested
to submit their duly completed applications together with an up-to-date
curriculum vitae, copies of certificates and testimonials, email and telephone
contacts together with names, telephone and email contacts of three (3)
referees who must be familiar with the candidates previous work
experience.
Applicants must indicate the Job
code, title and Constituency one is applying for on the top left corner of the
envelope.
Applications and supporting documents shall be:
i. Hand delivered to the IEBC CEO/CS, 6th Floor, Anniversary Towers, University Way, Nairobi: and/or
ii. Sent via Post Office to
Independent Electoral Boundaries Commission (IEBC), P.O Box 45371-00100,
Nairobi, Kenya.
Applications must reach IEBC by 20th July, 2015
