Vacancy: Executive Secretary
Summary: Our client, an Investment Company and Corporate
Finance Boutique is seeking to hire an Executive Secretary working directly
with the Chief Executive Officer (CEO) and also dealing with all his personal
investments and related matters.
It is hoped that the candidate can
“grow” the role to support actively the CEO in dealings with clients.
The successful candidate should have
secretarial experience and possess good communication skills.
The candidate should have an
excellent command of spoken and written English.
Visitors to the office range from
international businessmen to Government Ministers and fellow
professionals.
Attention to detail in both written
and verbal skills is therefore a pre-requisite, together with an enthusiastic
approach and smart appearance.
Some knowledge of French and some
knowledge of the financial sector will be an advantage.
Key Responsibilities
Key Responsibilities
- Providing high level support, to the CEO
encompassing both copy and straight dictation typing
- Preparing PowerPoint presentations to clients
- To “meet and greet” visitors and set-up
meeting rooms
- Preparing and circulating Board packs
- Preparing and circulating Board Minutes
- Maintenance of expense records
- To be the IT point of contact, liaising with
outsourced IT support company;
- Maintenance/monitoring of contacts directory,
office equipment, stationery and kitchen supplies
- Extensive diary management
- Arranging travel for CEO and on occasions,
other staff
- Answering incoming telephone calls and
transferring/taking messages
- Maintenance of payment schedules
- Adhoc personal assistant duties for the CEO
where needed; and any other miscellaneous responsibilities
Qualifications
- A degree in Business management and formal
secretarial training
- 5 years secretarial experience with a speed
of 60 wpm
- Good working knowledge of Windows 2010
- Numerate and grammatical – able to build
simple Excel spreadsheets
How to Apply:
Send your application including a
cover letter indicating your desire to work with our client; a detailed CV
highlighting relevant experience, details of current and expected salary, a
daytime phone contact, email address, and the names of three professional
referees by close of business Tuesday 4th August 2015
Adept Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Only short listed candidates will be contacted.
Please note that we do not charge
fees for receiving or processing job applications.
