Vacancy: Administrative / Personal
Assistant
Purpose
of Position: To
provide efficient, executive and responsive administrative support to the
General Manager.
The
candidate will be able to demonstrate the ability to effectively plan and
organize workload and the initiative to resolve issues quickly in an
appropriate manner.
Personal Assistant Key Responsibilities:
- General
office administration
- Maintaining
the GM’s diary and in some instances email account
- Filter
emails and highlight urgent correspondence
- Managing
routine correspondence, maintaining confidential documents and ensure
systematic filing of all records.
- Making
travel arrangements for the GM to include international travel with
extensive itineraries keeping in mind time zones of all countries
- Preparation
and attendance of meetings, taking minutes and ensuring provision of
back-up material.
- Conduct
weekly diary meetings with the GM to discuss upcoming engagements,
invitations and other requests.
- Schedule
meetings on behalf of the GM and direct reports including group membership
meetings.
- Assisting
the GM in the day to day running of the company and managing the office in
their absence.
Core Competencies of the Administration Job
- Degree
in Business Administration or any relevant degree.
- Ability
to manage, prioritize and execute
- A
good deal of common sense, etiquette and an ability to think on one’s feet
- High
knowledge of travel arrangements and managing all travel logistics
- Outstanding
interpersonal skills (face to face and over the phone).
- Highly
organized with good project management skills
- High
proficiency with the commonly used computer software and applications
- A
minimum of five years PA/Administrative experience at a senior level, age:
28- 32years
- Professional
telephone manner
- Proven
ability to work under pressure and to tight deadlines
- Good
interpersonal skills and an individual with a confident personality
If you believe you qualify for this position, please send your
CV and details of your current and expected remuneration to: wanjiku7@gmail.com
Only qualified candidates will be contacted.