The Nature Conservancy
Job Title: Operations Administrator,
Kenya Program
Job Family: Operations
Job Number: 570014
Salary Grade: 4
Summary: The Operations Program Coordinator is responsible for a variety of operations activities in support a program’s approved tactics.
Essential Functions
The Operations Program Coordinator is
responsible for performing multiple administrative functions related to the
assigned program.
S/he may be responsible for
scheduling and coordinating logistics for special events and/or meetings,
purchasing, central filing, mailroom operations, facility management,
telecommunications, and/or reception.
S/he may assist with the recruitment
and training of program volunteers, and may coordinate the activities of
volunteers.
In addition, the Coordinator may
perform Information Systems, Human Resources, and Finance administrative tasks,
including processing forms, preparing reports, and monitoring
budgets.
S/he uses available systems and
resources to maintain, track and research data, and produce and review
reports.
S/he applies established processes
and practices in order to improve effectiveness and documents program
procedures for reference by staff.
S/he will coordinate activities with
multiple variables, setting realistic deadlines and managing the
timeline.
The Coordinator may handle inquiries
about business unit activities and assist in the development of program
materials and correspondence.
S/he will work cooperatively with
Conservancy staff, providing information necessary to make decisions and solve problems.
The Coordinator may communicate on
behalf of the supervisor with internal and external sources, including staff,
donors, vendors, and business relations in order to coordinate arrangements,
convey information, and ensure successful execution of program.
Responsibilities & Scope
Responsibilities & Scope
- Demonstrate sensitivity in handling
confidential information.
- Does not supervise any staff, but may
supervise volunteers, interns, or temporary staff.
- Duties are performed under general supervision
and established guidelines.
- Financial responsibility may include
purchasing, processing invoices, contracting with vendors, and assisting
with budget tracking.
- Identify routine problems and utilize existing
resources for resolution, refers difficult questions and problems to
supervisor.
- Make day-to-day decisions within the scope of
work assignments and prioritize work independently.
- Serve as a team member for assigned projects.
- Willingness to travel, work overtime, and work
evenings and weekends as needed.
- Work environment involves only infrequent
exposure to disagreeable elements and minor physical exertion and/or
strain.
Minimum Qualifications
- Bachelor’s degree and 1 year experience or
equivalent combination.
- Valid Driver’s License.
- Experience in business writing, editing, and
proofreading.
- Experience organizing time and managing
diverse activities to meet deadlines.
- Experience performing one or more
administrative processes.
- Experience working and communicating with a
wide range of people.
Preferred Knowledge, Skills &
Experience
- Ability to analyze information for the purpose
of preparing reports, coordinating activities, and solving problems.
- Ability to apply research skills.
- Ability to write and edit written materials
for use with program communications and special events.
- Database skills, including managing and
tracking data, and producing reports.
- Excellent “customer service” skills and focus.
- Experience, coursework, or other training in
relevant field.
- Strong organizational skills and attention to
detail.
Organizational Competencies
Communications
- Effectively expresses messages verbally and in
writing.
- Actively listens to others.
- Fosters open exchange of issues.
- Is timely with information.
Flexibility & Innovation
- Flexible to changing circumstances.
- Takes innovative approaches towards work.
- Takes calculated risks and makes dependable
decisions in the fact of uncertainty.
Interpersonal Savvy
- Maintains positive working
relationships.
- Contributes to productive partnerships inside
and outside the organization.
- Understands team member roles and values the
contributions of others.
- Effectively deals with conflict.
Open to Learning
- Versatile learner and committed to
self-improvement.
- Employs strengths effectively.
- Willingly shares knowledge with others.
- Seeks coaching on areas needing
improvement.
- Adjusts behavior/performance as needed.
- Views mistakes as learning opportunities.
Organizational Awareness
- Understands the basics of our business.
- Knows how local job relates to the big picture
& contributes to the overall strategy.
- Knows how/why things work inside TNC.
- Easily moves through internal networks and
channels for success.
Produces Results
- Takes Initiative.
- Focuses on priorities.
- Strives for excellence.
- Is dependable and accountable for
results.
- Persistent in the face of obstacles and meets
deadlines.
This description is not designed to
be a complete list of all duties and responsibilities required for this job.
How to Apply:
How to Apply:
To apply for this position, please
submit a resume/CV and cover letter to Africa@tnc.org subject line:
OPERATIONS ADMINISTRATOR, KENYA PROGRAM.
OPERATIONS ADMINISTRATOR, KENYA PROGRAM.