Ipas, an international NGO with a
focus on sexual reproductive health and rights invites applications from
suitable applicants for the following position based in Kisumu:
Office Assistant / Associate I
- With guidance from the supervisor and other
team members, develops correspondence (reports, letters and other
documents) intended for both external and internal audiences and
photocopies documentation as needed
- Supports the coordination of team meetings and
external meetings, and assists with the development of work plans to carry
out project-related tasks
- Assists in the packaging and disbursement of
project related materials to the field office.
- Assists with the preparation of travel
arrangements and Visas for Ipas office staff and submits documentation for
review
- Receives goods and materials from suppliers,
liaises with the specific lead to ensure accuracy as per the order
documents and enters in the inventory.
- Facilitate banking’s as directed by the
finance associate and collection of mails from the post office.
- Ensure statutory payment/checks are delivered
to the respective Government agencies.
- Works with the designated program associate to
oversee the work of the contracted office cleaners so as to ensure general
office cleanliness.
- Facilitates conferences by booking travel
arrangements and hotel accommodations, prepares materials as necessary
- Monitors kitchen stock level and ensure timely
replenishment.
- Maintains office supplies inventory and liaise
with the relevant persons where replenishment is needed.
- Provide administrative assistance to technical
leads within their area of responsibility- finance, health system, R&E
and/or policy.
Requirements for the position
include:
- High School diploma
- 2 years general administrative or office
support experience (see comments)
- Experience with use of databases
- Well-organized, with ability to track multiple
projects and deadlines
- Ability to work successfully in a
cross-cultural, team-based, global environment
- Excellent written and verbal English language
skills
How to Apply
All applicants must CLICK HERE to submit their application through Ipas’ career website by 10th July 2015
All applicants must CLICK HERE to submit their application through Ipas’ career website by 10th July 2015