Trócaire is a partnership based Irish
NGO supporting local civil society in East Africa. Trócaire has programmes
managed from its Nairobi office; the Kenya country programme (focusing on
sustainable livelihoods, governance and human rights, HIV and gender and
humanitarian responses), Somalia country programme (focus on health and
education and an emergency response programme.
Vacancy: Programme Accountant
Category: Kenya Nationals
The Main purpose of the Role: The Programme Accountant in conjunction with the other finance staff is responsible for budgeting, financial accounting and reporting of assigned grants and donor projects and providing financial support and training to project staff in line with donor regulations and organization policies and procedures.
Category: Kenya Nationals
The Main purpose of the Role: The Programme Accountant in conjunction with the other finance staff is responsible for budgeting, financial accounting and reporting of assigned grants and donor projects and providing financial support and training to project staff in line with donor regulations and organization policies and procedures.
The position comprises day to day
financial management support with special focus on donor budget management and
reporting.
Description of the unit / department: The
Finance department is responsible for ensuring a sound management of the
financial resources entrusted with the program and to ensure that there are
effective procedures in place to facilitate internal controls and
accountability of grants in line with organization policies and procedures, approved
budget and donor regulations.
Main Purpose of RoleThe Programme Accountant in conjunction with the other finance staff is responsible for budgeting, financial accounting and reporting of assigned grants and donor projects and providing financial support and training to project staff in line with donor regulations and organization policies and procedures.
The position comprises day to day financial management support with special focus on donor budget management and reporting.
Key Duties & Responsibilities: Financial Accounting, Reporting, compliance and Capacity Development Working Closely with the Finance team leader and respective Program Manager or Deputy director Programs
Main Purpose of RoleThe Programme Accountant in conjunction with the other finance staff is responsible for budgeting, financial accounting and reporting of assigned grants and donor projects and providing financial support and training to project staff in line with donor regulations and organization policies and procedures.
The position comprises day to day financial management support with special focus on donor budget management and reporting.
Key Duties & Responsibilities: Financial Accounting, Reporting, compliance and Capacity Development Working Closely with the Finance team leader and respective Program Manager or Deputy director Programs
- Participate in partner planning processes
including the review of budgets alongside submitted proposals, input into
development of MOU’s, budget revisions and/or amendments as appropriate.
- Review of developed donor budgets for
relevance, completeness in relation to the proposal and log frame/RF’s
- Monitor and review partner financial reporting
ensuring timeliness, compliance with Donor requirements, cost efficiency
and effectiveness in utilization of financial resources, validity,
accuracy and completeness of reported expenses.
- Prepare and submit monthly, interim and final
donor financial reports for review, at least one week before the due date
- Prepare and circulate monthly donor monitoring
(expense vs budget) report to management for assigned project or donor
funding
- Promptly follow-up and make adjustments to
monthly and interim donor reports based on feedback from the finance team
leader, program manager or director.
- Review monthly donor reports with the relevant
managers and point out areas with financial risks in line with donor
conditions for the managers to take proactive corrective action.
- Assist with budget re-alignment and other
budgetary issues
- Ensure expenses are charged to correct project
and budget lines
- Prepare monthly cash flow requirements,
preparation of cash forecast and submission to facilitate transfer of
funds.
- Ensure proper filing of financial documents,
data and other correspondence for future audits and reviews, ensuring
security and confidentiality of the documents in line with organization
policy and donor requirements.
- Periodically visit the field offices and
review their financial and administrative procedures, identify
shortcomings and train staff in such areas.
- Implement financial and administrative
policies as laid down in the finance and administrative manual in use.
- Participate in any planned organization’s
systems reviews, support design of accounting and reporting systems and
provide other on-going financial guidance and support to the program
- Support the undertaking organization risk
assessment, risk ranking and profiling eventually providing management
with the appropriate recommendations on the course of action to take.
- Support in planning for project specific and
statutory audits as required and implementation of recommendations.
- Participate in regular programme meetings
providing invaluable technical financial inputs and advice
- Support in the close out of ending grants
- Meet ad hoc requests for information or
reports that may be requested by the budget holders and to perform any
other financial management task as may be requested by the managers
- Any Other Duties - Any other duties as may be
assigned
Essential Qualifications:
- Bachelor’s degree in Commerce, Finance,
Accounting or Business Administration
- Professional accountancy qualification (CPA or
ACCA)
- A minimum of 5 years in a finance department with
an INGO, 2 of which would be working with institutional donor funding
- Excellent knowledge of Navision or similar
accounting software
Core Values and Critical Competencies
- Ability to regularly travel to the field
- Ability to prepare concise, informative financial
reports
- Strong organizational skills, with an emphasis
on time management and the ability to plan, organize and implement various
activities within a time-pressured environment
- Ability to work both independently and as part
of a team
- Team player with excellent inter personal and
communication skills, both verbal and written
- Excellent supervision and leadership skills
- Mature, Honest, diplomatic and a positive
attitude
- Proactive and reliable with ability to command
respect and grace among peers and all levels of organizations, including
ability to comfortably interact with the highest hierarchy within an
entity
- Strong analytical and decision-making skills
- Ability to organize and coordinate schedules,
incl. effective supervision and delegation
- Work effectively and cooperatively with others
towards shared goals, establishing and maintaining principle-centred
working relationships and possess excellent planning and organization
skills
- Clearly conveys information and ideas through
a variety of media to individuals or groups in a manner that engages the
audience and helps them understand and retain their message.
- Demonstrate ability to use innovative
approaches, strategies and personal initiative.
Vacancy: Deputy Director Operations
Category: Kenya Nationals
Purpose: The Deputy Director Operations has overall responsibility, for the leadership and management of the support functions at the partner organization. Ensuring timeliness of support services and compliance to organisational and donor policy and procedures.
Category: Kenya Nationals
Purpose: The Deputy Director Operations has overall responsibility, for the leadership and management of the support functions at the partner organization. Ensuring timeliness of support services and compliance to organisational and donor policy and procedures.
This position requires the
demonstrated ability to develop long term vision and strategic planning,
provide leadership for the organization’s operations, and a high level of
financial and operation planning including capacity building of staff.
S/he is a member of the Senior
Management Team (SMT) at the partner organization.
Key Responsibilities
Key Responsibilities
- Strategy and guideline development for
relevant support departments – Ensure appropriate policies and procedures
are documented, known and implemented across the organisation.
- Ensure guidelines are produced and in place
for Finance, HR, Logistics, Procurement and other administrative
functions. Make sure that these are reviewed and updated regularly.
- Organisational structure & HR
management-Ensure establishment of Head office and field level structure
and human resources to deliver organisational strategy and plans.
- Line-manage and support operation team leaders
and ensure appropriate and effective performance management systems are in
place in each of their teams.
- Ensure implementation of HR policies and
procedures at all levels, Compliance checking of recruitment and
performance management of staff, Provide HR management support to the
field as appropriate,
- Resourcing and donor management –Ensure appropriate
fundraising strategy is in place to support strategic and annual plans and
this is reviewed and implemented,
- Ensure effective donor management and
communication system is in place.
- Establish grant management system ensuring
reporting deadlines are communicated and managed.
- Financial management- Manage fiscal function
and performance of the organisation, ensuring compliance to policies of
risk management and that all risks are managed,
- Manage organisational finances and master
budgets, monitoring income instalments, support donor and ensure internal
audits are conducted and all recommendations are implemented.
- Logistics and procurement management – Ensure
appropriate logistics and procurement systems are in place, manage
Logistics Manager to ensure timely, effective delivery of goods and
services to support programme implementation, ensure compliance to
organisation and donor policies and procedures.
- Compliance & Risk management –Ensure up to
date and comprehensive organisation risk management plan is in place which
is reviewed regularly, ensure compliance to organisation and donor
policies and procedures.
- Compliance: logistics, financial policies and
procedures, reporting to donor and internal standards
- Active leadership as part of SMT
Personal Specification
Essential:
Essential:
- Post graduate degree, in Social Sciences,
International development, Project Management, and/or Public
Administration, Financial / Business management, or other relevant field.
- Minimum 10-years’ experience in team
leadership/operations management roles with at least 5 years of experience
in the field, a Finance Director position or equivalent would be an
advantage.
- Strong operational management experience and
capability (finance, people, fundraising), including geographically remote
management
- Proven financial management, information
management, and systems management experience
- Proven strategic design and management skills.
Including good programme and human resource development ability
- Understanding of the countries in the region
and sensitive to the socio cultural context
- Demonstrable strategic thinking and leadership
ability
- Excellent analytical and critical thinking
ability
- Excellent communication, interpersonal and
influencing skills. Well-developed ability to motivate and persuade at
high levels
- Proven ability to lead and work effectively
with others to achieve results
- Understanding and experience of institutional
fundraising
Preferable: Campaign and policy experience desirable.
How to Apply:
Trócaire recruitment and selection process reflect its commitment to People in Aid Code of Good Practice.
Trócaire recruitment and selection process reflect its commitment to People in Aid Code of Good Practice.
Prospective applicants must be
committed to safeguarding children and adults against all forms of exploitation
and abuse by signing Trócaire’s Safeguarding Programme Participants Policy.
Interested applicants, who meet the above requirements, should send their CV, cover letter with current and expected salary to the Human Resources Officer through the following email address: hrkenya@trocaire.org with the job title as the subject of the email by 22nd June 2015.
Interested applicants, who meet the above requirements, should send their CV, cover letter with current and expected salary to the Human Resources Officer through the following email address: hrkenya@trocaire.org with the job title as the subject of the email by 22nd June 2015.
Applications will be reviewed as they
come and only short listed candidates will be contacted.