International Organization for
Migration (IOM)
Vacancy Notice: IOMKE/SVN/019/2015
Position Title: National Medical Officer
Position Grade: Grade NO-A/01 (UN Salary Scale for NO staff)
Seniority Band: III
Job Family: Migration Health
Organizational Unit: Migration Health Department
Position Rated: Yes
Position Rated: Yes
Subject to Rotation: No
Reporting Directly to: Head of MHAC
Reporting Directly to: Head of MHAC
Overall Supervision by: Regional Migration Health Assessment Coordinator
for Africa and Middle East
Managerial Responsibility: N/A
Directly Reporting Staff: 1
( Nurse)
Contract Duration: 6 months Special Short Term Contract
Organizational Context and Scope
Established in 1951, IOM is the
leading inter-governmental organization in the field of migration and works
closely with governmental, intergovernmental and nongovernmental partners.
IOM is dedicated to promoting humane
and orderly migration for the benefit of all. It does so by providing services
and advice to governments and migrants.
Responsibilities and Accountabilities
Working under the direct supervision
of Head of Migration Health Assessment Center and the overall supervision of
the Regional Migration Health Physician for Africa, the incumbent will carry
out the following duties and responsibilities:-
- Perform migration health assessments (medical
exams) and completes related medical documentation of migrants referred
for migration health assessment in accordance with the resettlement
countries’ technical instructions and the IOM Migration Health Assessment
Guidelines;
- Provide technical supervision and monitoring
of IOM health personnel to ensure that the following activities are
performed in accordance with the technical requirements of the
resettlement countries such as: medical case registration, migration
health assessments, medical forms transmission, medical treatment and
follow-up programs, data processing and management, pre-embarkation
medical examination and report;
- Refer patients to specialists for treatment as
maybe required;
- Administer treatment and immunizations as per
the receiving countries’ requirements;
- Perform pre-departure and pre-embarkation
medical checks on all refugee migrants departing under IOM auspices,
making sure they are fit to travel;
- Ensure timely, accurate and complete reporting
of all activities on the predeparture (examinations, treatment,
immunization), as per IOM standards and as per the country of resettlement
requirements;
- Manage the inventory and replenishment of
stocks of basic health supplies, equipment and other items assigned to the
resettlement programme;
- Implement quality control standards and
ensures confidentiality of individual health information;
- Assist in the analysis and technical
elaboration of data gathered from the migration health assessment;
- Coordinate with the local/national health
authorities, physicians, hospitals and laboratories, as needed;
- Inform and consult with the Head of the MHD
and the COM - Kenya on migration health issues and proposes corrective and
adjustment measures;
- Assist in the preparation, and implementation
of research activities related to the migration health, tuberculosis and
sexually transmitted diseases;
- Provide healthcare advice to IOM staff in the
sub-office;
- Undertake duty travel and medical escorting
activities, be ready for relocation of duty station to remote areas or
refuge camps if needed and
- Perform any other duties that may be required
from time to time.
Competencies
The incumbent is expected to
demonstrate the following technical and behavioural competencies.
Behavioural
Accountability
- Accepts and gives constructive criticism
- Follows all relevant procedures, processes,
and policies
- Meets deadline, cost, and quality requirements
for outputs
- Monitors own work to correct errors
- Takes responsibility for meeting commitments
and for any shortcomings
Client Orientation
- Identifies the immediate and peripheral
clients of own work
- Establishes and maintains effective working
relationships with clients
- Identifies and monitors changes in the needs
of clients, including donors, governments, and project beneficiaries
- Keeps clients informed of developments and
setbacks
Continuous Learning
- Contributes to colleagues' learning
- Demonstrates interest in improving relevant
skills
- Demonstrates interest in acquiring skills
relevant to other functional areas
- Keeps abreast of developments in own professional
area
Communication
- Actively shares relevant information
- Clearly communicates, and listens to feedback
on, changing priorities and procedures
- Writes clearly and effectively, adapting
wording and style to the intended audience
- Listens effectively and communicates clearly,
adapting delivery to the audience
Creativity and Initiative
- Actively seeks new ways of improving
programmes or services
- Expands responsibilities while maintaining
existing ones
- Persuades others to consider new ideas
- Proactively develops new ways to resolve
problems
Leadership and Negotiation
- Convinces others to share resources
- Actively identifies opportunities for and
promotes organizational change
- Presents goals as shared interests
- Articulates vision to motivate colleagues and
follows through with commitments
Performance Management
- Provides constructive feedback to colleagues
- Identifies ways for their staff to develop
their abilities and careers
- Provides fair, accurate, timely, and
constructive staff evaluations
- Uses staff evaluations appropriately in
recruitment and other relevant HR procedures
- Holds directly reporting managers accountable
for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
- Sets clear and achievable goals consistent
with agreed priorities for self and others
- Identifies priority activities and assignments
for self and others
- Organizes and documents work to allow for
planned and unplanned handovers
- Identifies risks and makes contingency plans
- Adjusts priorities and plans to achieve goals
- Allocates appropriate times and resources for
own work and that of team members
Professionalism
- Masters subject matter related to
responsibilities
- Identifies issues, opportunities, and risks
central to responsibilities
- Incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation
- Persistent, calm, and polite in the face of
challenges and stress
- Treats all colleagues with respect and dignity
- Works effectively with people from different
cultures by adapting to relevant cultural contexts
- Knowledgeable about and promotes IOM core
mandate and migration solutions
Teamwork
- Actively contributes to an effective,
collegial, and agreeable team environment
- Contributes to, and follows team objectives
- Gives credit where credit is due
- Seeks input and feedback from others
- Delegates tasks and responsibilities as
appropriate
- Actively supports and implements final group
decisions
- Takes joint responsibility for team's work
Technological Awareness
- Learns about developments in available
technology
- Proactively identifies and advocates for
cost-efficient technology solutions
- Understands applicability and limitation of
technology and seeks to apply it to appropriate work
Resource Mobilization
- Establishes realistic resource requirements to
meet IOM needs
Technical
- Effectively applies knowledge of migration
health issues within the organizational context.
- Correctly frames migration health issues
within their regional, global and political context.
Education and Experience
- Kenyan citizen;
- Degree in Medicine – MBChB;
- Registered with the Kenya Medical
Practitioners and Dentists Board;
- Minimum of 3 years continuous professional
working experience preferably with experience in migration health,
immigration medical assessments, epidemiology and/or international public
health;
- Health sector experience in Africa;
- Training/experience in Paediatrics, Internal
Medicine or Infectious Diseases is an advantage.
Languages
- Required: English and Kiswahili - Fluent in
written and spoken.
Position Title: Data Processing Clerk
3 Positions
Position Grade: G3
Duty Station: Nairobi, Kenya
Duration of Contract: 6 months, with possibility of extension
Seniority Band: Band IV
Job Family: Migration Health
Organizational Unit: Migration Health Department
Position Rated: Yes
Position Rated: Yes
Subject to Rotation: No
Reporting directly to: Senior Data Management Assistant
Reporting directly to: Senior Data Management Assistant
Overall supervision by: Head
of Data Processing and Mobile Unit
Managerial responsibility: No
Directly reporting staff: n/a
Organizational Context and Scope: Under the overall supervision of the Head of Data
Processing and Mobile Unit and the direct supervision of the Senior Data
Management Assistant the incumbent will gather data, encode, maintain, update
required information accurately in the MHD Databases, as well as generating
reports and coordinating processes and procedures with relevant units within
and outside MRF Nairobi.
Responsibilities and Accountabilities
In particular, he/she will carry out
the following essential duties:
- Print DS forms from either hard copies or on
PDF for transmission for new approvals and re-medicals.
- Assist in data entry of DS forms to MiMOSA
when required.
- Data reconciliation, data quality control and
timely reporting including CDC TB indicators for the TB Treatment Module.
- Encoding of data and information, update the
PDMS database, and generate regular and ad-hoc reports
- Maintain and update the Incidents and Events
Databases.
- Coordinate with responsible colleague the
timely updating of the quality control of all X-ray re-reading reports in
databases and generate monthly reports.
- Update MiMOSA for “mailout” of cleared DS
forms that are returned to OPE and generate the related list
- Perform any other related duties that may be
assigned from time to time
Competencies
The incumbent is expected to
demonstrate the following technical and behavioural competencies
Behavioural
Accountability
- Accepts and gives constructive criticism
- Follows all relevant procedures, processes,
and policies
- Meets deadline, cost, and quality requirements
for outputs
- Monitors own work to correct errors
- Takes responsibility for meeting commitments
and for any shortcomings
Client Orientation
- Identifies the immediate and peripheral
clients of own work
- Establishes and maintains effective working
relationships with clients
- Identifies and monitors changes in the needs
of clients, including donors, governments, and project beneficiaries
Continuous Learning
- Contributes to colleagues' learning
- Demonstrates interest in improving relevant
skills
- Demonstrates interest in acquiring skills
relevant to other functional areas
- Keeps abreast of developments in own
professional area
Communication
- Actively shares relevant information
- Clearly communicates, and listens to feedback
on, changing priorities and procedures
- Writes clearly and effectively, adapting
wording and style to the intended audience
- Listens effectively and communicates clearly,
adapting delivery to the audience
Creativity and Initiative
- Proactively develops new ways to resolve
problems
Leadership and Negotiation
- Convinces others to share resources
- Presents goals as shared interests
Performance Management
- Provides constructive feedback to colleagues
- Provides fair, accurate, timely, and
constructive staff evaluations
- Uses staff evaluations appropriately in
recruitment and other relevant HR procedures
Planning and Organizing
- Sets clear and achievable goals consistent
with agreed priorities for self and others
- Identifies priority activities and assignments
for self and others
- Organizes and documents work to allow for
planned and unplanned handovers
- Identifies risks and makes contingency plans
Professionalism
- Masters subject matter related to
responsibilities
- Identifies issues, opportunities, and risks
central to responsibilities
- Incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation
- Persistent, calm, and polite in the face of
challenges and stress
- Treats all colleagues with respect and dignity
- Works effectively with people from different
cultures by adapting to relevant cultural contexts
- Knowledgeable about and promotes IOM core
mandate and migration solutions
Teamwork
- Actively contributes to an effective,
collegial, and agreeable team environment
- Contributes to, and follows team objectives
- Gives credit where credit is due
- Seeks input and feedback from others
- Delegates tasks and responsibilities as
appropriate
- Actively supports and implements final group
decisions
- Takes joint responsibility for team's work
Technological Awareness
- Learns about developments in available
technology
- Proactively identifies and advocates for
cost-efficient technology solutions
- Understands applicability and limitation of
technology and seeks to apply it to appropriate work
Technical
- Maintains confidentiality and discretion in
appropriate areas of work.
- Effectively applies knowledge of health issues
in execution of responsibilities at appropriate level
Education and Experience
- Secondary school diploma from an accredited
educational institution. A Diploma in Information Technology will be
desirable.
- At least 3 years of professional experience in
data encoding and reporting, data capturing and data management especially
in health/clinical setting.
- Knowledge in data processing and analysis
especially SPSS, SQL and Access
- Knowledge of programming is an advantage
- Good writing skill desirable
- Good knowledge of IOM system (Mimosa) and
other data management systems a plus.
Languages
- Required: English
and Kiswahili
Mode of Application:
Submit cover letter and CV including
daytime telephone and e-mail address to:-
International Organization for
Migration (IOM),
Human Resources Department,
P.O.Box 55040 – 00200,
Nairobi, Kenya
or send via e-mail to
hrnairobi@iom.int
Closing Date: 16th June, 2015
Only shortlisted applicants will be contacted
