Mercy Corps exists to alleviate
suffering, poverty and oppression by helping people build secure, productive
and just communities.
Driven by local needs, our programs
provide communities in the world’s toughest places with the tools and support
they need to turn the crises they confront into the opportunities they
deserve.
Administration and Logistics Assistant -
Wajir
Program / Department Summary: The Operations Department is committed to
implementing and maintaining the highest standards of efficiency and integrity
in the operations functions.
The overriding objective for all
administration and logistics operations is the prompt and effective provision
of support services to Mercy Corps’ beneficiary populations in compliance with
donor specifications.
General Position Summary: The
Administration and logistics assistant is responsible for assisting
facilitating the administration and logistics functions at Mercy Corps field
offices.
Working closely with Program,
Operations and Finance the Administration and Logistics Officer is instrumental
in supporting program activities through his/her services.
Essential Job Functions:
Assist operations functions at the
field office as follows:
Procurement
- Daily coordination of MC procurement
activities;
- Have a full understanding of MC procurement
policies and formats and assist when required with training staff on these
policies;
- Assists staff as needed with creating clear
and understandable purchase requests and other documentation;
- Collect quotations and bids from the market
for PRs as assigned by supervisor based on Mercy Corps standards and
formats;
- Interact with Vendors during collection of
quotations and explain Mercy Corps formats as well as ensure that vendors
use the provided forms.
- Ensure fair competition and strict adherence
to MC procurement rules regarding vendor relations
Fleet management
- Assist with general management of program
vehicles in co-operation with the Logistics officer
- Collect and distribute vehicle log-sheets to
and from drivers
- Ensure the vehicle movement board is regularly
updated in liaison with the logistics officer
Administration
- Assist in proper management and coordination
of staff travel arrangements including transport
- In conjunction with the logistics officer,
support the administration, HR and IT focal points in Nairobi with
adherence to their respective policies and procedures
- Assist with collection and filing of
timesheets, leave forms, and logistics files including PRs, log sheets and
related paperwork in the field office.
- Ensure adherence to Mercy Corps
administrative, IT, HR and logistics procedures and staff policies by MC
staff. Provide training and guidance to MC staff, as needed.
- Assist with the co-ordination of any necessary
administrative and office management details including the maintenance of
the premises and purchase of office supplies.
- In conjunction with the Head of Office and
logistics officer, prepare and track airtime allocation for staff and
maintain the requisite records.
- Assist in preparing comprehensive, accurate
and timely monthly reports.
Supervisory Responsibility: None
Accountability: The
Administration and Logistics Assistant will conduct himself/herself both
professionally and personally in such a manner as to bring credit to Mercy
Corps and to not jeopardize its humanitarian mission and will be accountable to
following Mercy Corps Field Procurement Manual, Administration manual, the MC
Code of conduct regarding procurement activities and MC Conflict of Interest policy.
Reports Directly To: Logistics Officer
Works Directly With: Program, Logistics Team
Knowledge and Experience:
- Minimum 2 years’ experience in supply chain
management; Office administration or experience in related field.
- Strong organizational and interpersonal
skills.
- Good oral and written English skills.
- Good computer skills on MS Office programs,
especially in MS Excel.
- A demonstrated ability to multi-task and
process information into action as to not to delay program
activities.
- A clear understanding of procurement and
administration ethics and donor compliance is essential.
Success Factors:
- Conscientious with an excellent sense of
judgment
- Ability to work simultaneously on multiple
tasks
- Willingness and ability to work effectively
with a wide variety of people
- Excellent interpersonal skills
- Ability to work as part of a team and
coordinate with project personnel
- Good spoken and written English
- Computer literate and strong organizational
skills.
Programme Director - Nairobi
Program / Department Summary: Mercy Corps’ goal in Kenya is to strengthen and
sustain capabilities of Kenyan society and stakeholders to be agents of
positive change in their communities.
It achieves this goal through three
objectives:
1) Strengthened ability of local,
district, and regional structures to manage conflict and become managers of
democracy;
2) Empowered Kenyan youth to achieve a greater voice in national reform and create new livelihood opportunities and
3) More resilient drought affected
populations in North Eastern Kenya.
General Position Summary: The Programme Director will provide overall
leadership, management and strategic vision for the program, managing staff and
resources to ensure that the program meets its targets and deliverables on-time
and within budget.
The Programme Director will supervise
key program staff and ensure accountability to Mercy Corps policies and donor
rules and regulations.
He/she will be the primary program
representative to donors, relevant government entities, partners, other
implementers and external stakeholders for the program.
Involvement of and communication with
four consortium partners will be key in maximizing partners’ programme
contributions and ensuring programme success.
Essential Job Functions:
Program Implementation
- Provide leadership and strategic vision in all
aspects of program implementation, development and management.
- Ensure that program implementation is
responsive to communities, government strategies and partners, and aligned
with Mercy Corps principles and strategic plan.
- Ensure adherence to the grant agreement and
Mercy Corps policies and procedures.
- Oversee the workplans, schedules and
performance of consortium partners and sub-grantees.
- Conduct frequent field visits to all project
sites.
Monitoring & Evaluation (M&E)
and Reporting
- Facilitate the achievement of program targets
and objectives and lead efforts to design effective M&E systems with
consortium guidance.
- Ensure timely and quality formal and informal
reporting on all aspects of the program that includes feedback loops with
team members and consortium partners.
- Ensure program monitoring staff lead the process
of converting monitoring information to useable forms for program managers
and staff to act on it and make management decisions.
- Ensure that M&E staff focus on assisting
programs to generate practical information that can be used for ongoing
program decision-making while also capturing results at the impact level.
Coordination and Representation
- Represent Mercy Corps at government, donor,
NGO and other relevant events in the field, in close coordination with the
Country Director.
- Coordinate activities with consortium
partners, sub grantees, local government and other implementers, as well
as with other Mercy Corps programs.
Staff Management, Professional
Development and Team building
- Create a work atmosphere conducive to
professional growth and development of excellent personnel at all levels.
- Implement, and ensure all staff are
effectively using, the performance planning and management system,
establishing performance expectations and regularly providing constructive
feedback.
- Promote accountability by conducting staff
annual performance reviews with direct supervisees, and ensuring that
supervisory staff do the same.
- Contribute to country and regional
team-building efforts and strategies, and ensure the integration of all
team members into relevant decision-making processes.
Program Support Operations
- Coordinate with program and finance and
administration staff to ensure operational systems are in place to support
field activities including logistics (transport, warehousing and asset
management), procurement, security, administration and human resources.
- Propose the design of new local policies as
needed and in accordance with donor and Mercy Corps regulations.
Security
- Work closely with the country teams’ security
focal points to develop and maintain systems that ensure the safety and
security of the team in all aspects of its work.
- Ensure that programs are designed and
implemented with a clear analysis and understanding of security management
priorities.
- Ensure program staff members adhere to all
Mercy Corps security protocols.
Organizational Learning: As part of Mercy Corps’ agency-wide
Organizational Learning Initiative, all team members are responsible for
spending 5% of their work time in formal and/or non-formal professional
learning activities.
Supervisory Responsibility:
Direct supervision of: 2
Programme Managers, Monitoring and Evaluation Manager.
Accountability: Mercy
Corps team members are expected to support all efforts towards accountability,
specifically to our beneficiaries and to international standards guiding
international relief and development work while actively engaging beneficiary
communities as equal partners in the design, monitoring and evaluation of our
field projects.
Reports Directly To: Country
Director, Kenya (with a dotted line to Uganda Country Director)
Works Directly With: Kenya
and Uganda Country Directors, finance and operations personnel, other Programme
Managers in both countries (where multiple programs operate), HQ RPT members,
and TSU team members.
Knowledge and Experience:
- MA, MSc or equivalent in social science,
management, international development or other relevant field.
- Ten years of relevant experience including
five years in a senior management position at a regional/cross-country
level.
- Experience managing Resilience and/or Climate
Change Adaptation projects required
- Previous experience with and strong
understanding of donor rules, regulations and compliance issues
- Experience implementing activities in East
Africa, and specifically Kenya and Uganda – with a strong understanding of
the current political, economic, cultural and historical context of both
countries
- Strong written and oral communication skills
in English, including report development, writing and editing.
- Strong management skills, with good
understanding of relevant cross-cultural issues.
- Proven understanding of resilience approaches
and strongly prefer understanding of Mercy Corps’ resilience approaches.
- Proven understanding of both urban and rural
livelihoods systems, climate change adaptation strategies, and resilience
programming;
- Demonstrated attention to detail, ability to
follow procedures, meet deadlines and work independently and cooperatively
with team members.
Success Factors: The
successful Programme Director will possess demonstrated management skills and
experience in maintaining donor and partner relationships.
He/she will have an outstanding ability
to develop, implement and manage innovative programs within the parameters of
the program grant and Mercy Corps’ regional strategy.
S/he will also have proven experience
working with cross-cultural teams, mentoring staff, and staff
development.
Multi-tasking, prioritizing, problem
solving and simultaneous attention to detail and strategic vision are
essential.
The most successful Mercy Corps staff
members have a strong commitment to teamwork and accountability, thrive in
evolving and changing environments and make effective written and verbal
communication a priority in all situations.
The successful Programme Director
must be comfortable operating and traveling in a sometimes volatile security
environment and therefore, changing plans and program tactics accordingly.
Program and Partnerships Director, Youth Empowered for Success (YES) Program
Program / Department Summary: Mercy
Corps’ goal in Kenya is to strengthen and sustain capabilities of Kenyan
society and stakeholders to be agents of positive change in their
communities.
It achieves this goal through three
objectives:
1) Strengthened ability of local,
district, and regional structures to manage conflict and become managers of
democracy;
2) Empowered Kenyan youth to achieve
a greater voice in national reform and create new livelihood opportunities
and
3) More resilient drought affected
populations in North Eastern Kenya.
General Position Summary: The Programme Director will provide overall
leadership, management and strategic vision for the program, managing staff and
resources to ensure that the program meets its targets and deliverables on-time
and within budget.
The Programme Director will supervise
key program staff and ensure accountability to Mercy Corps policies and donor
rules and regulations.
He/she will be the primary program
representative to donors, relevant government entities, partners, other implementers
and external stakeholders for the program.
Involvement of and communication with
four consortium partners will be key in maximizing partners’ programme
contributions and ensuring programme success.
Essential Job Functions:
Program Implementation
- Provide leadership and strategic vision in all
aspects of program implementation, development and management.
- Ensure that program implementation is
responsive to communities, government strategies and partners, and aligned
with Mercy Corps principles and strategic plan.
- Ensure adherence to the grant agreement and
Mercy Corps policies and procedures.
- Oversee the workplans, schedules and
performance of consortium partners and sub-grantees.
- Conduct frequent field visits to all project
sites.
Monitoring & Evaluation (M&E)
and Reporting
- Facilitate the achievement of program targets
and objectives and lead efforts to design effective M&E systems with
consortium guidance.
- Ensure timely and quality formal and informal
reporting on all aspects of the program that includes feedback loops with
team members and consortium partners.
- Ensure program monitoring staff lead the
process of converting monitoring information to useable forms for program
managers and staff to act on it and make management decisions.
- Ensure that M&E staff focus on assisting
programs to generate practical information that can be used for ongoing
program decision-making while also capturing results at the impact level.
Coordination and Representation
- Represent Mercy Corps at government, donor,
NGO and other relevant events in the field, in close coordination with the
Country Director.
- Coordinate activities with consortium
partners, sub grantees, local government and other implementers, as well
as with other Mercy Corps programs.
Staff Management, Professional
Development and Team building
- Create a work atmosphere conducive to
professional growth and development of excellent personnel at all levels.
- Implement, and ensure all staff are
effectively using, the performance planning and management system,
establishing performance expectations and regularly providing constructive
feedback.
- Promote accountability by conducting staff
annual performance reviews with direct supervisees, and ensuring that
supervisory staff do the same.
- Contribute to country and regional
team-building efforts and strategies, and ensure the integration of all
team members into relevant decision-making processes.
Program Support Operations
- Coordinate with program and finance and
administration staff to ensure operational systems are in place to support
field activities including logistics (transport, warehousing and asset
management), procurement, security, administration and human resources.
- Propose the design of new local policies as
needed and in accordance with donor and Mercy Corps regulations.
Security
- Work closely with the country teams’ security
focal points to develop and maintain systems that ensure the safety and
security of the team in all aspects of its work.
- Ensure that programs are designed and
implemented with a clear analysis and understanding of security management
priorities.
- Ensure program staff members adhere to all
Mercy Corps security protocols.
Organizational Learning: As part of Mercy Corps’ agency-wide
Organizational Learning Initiative, all team members are responsible for
spending 5% of their work time in formal and/or non-formal professional
learning activities.
Supervisory Responsibility:
Direct supervision of: 2 Programme Managers, Monitoring and Evaluation
Manager.
Accountability: Mercy Corps team members are expected to support
all efforts towards accountability, specifically to our beneficiaries and to
international standards guiding international relief and development work while
actively engaging beneficiary communities as equal partners in the design,
monitoring and evaluation of our field projects.
Reports Directly To: Country Director, Kenya (with a dotted line to
Uganda Country Director)
Works Directly With: Kenya
and Uganda Country Directors, finance and operations personnel, other Programme
Managers in both countries (where multiple programs operate), HQ RPT members,
and TSU team members.
Knowledge and Experience:
- MA, MSc or equivalent in social science,
management, international development or other relevant field.
- Ten years of relevant experience including
five years in a senior management position at a regional/cross-country
level.
- Experience managing Resilience and/or Climate
Change Adaptation projects required
- Previous experience with and strong
understanding of donor rules, regulations and compliance issues
- Experience implementing activities in East
Africa, and specifically Kenya and Uganda – with a strong understanding of
the current political, economic, cultural and historical context of both
countries
- Strong written and oral communication skills
in English, including report development, writing and editing.
- Strong management skills, with good
understanding of relevant cross-cultural issues.
- Proven understanding of resilience approaches
and strongly prefer understanding of Mercy Corps’ resilience approaches.
- Proven understanding of both urban and rural
livelihoods systems, climate change adaptation strategies, and resilience
programming;
- Demonstrated attention to detail, ability to
follow procedures, meet deadlines and work independently and cooperatively
with team members.
Success Factors: The
successful Programme Director will possess demonstrated management skills and
experience in maintaining donor and partner relationships.
He/she will have an outstanding
ability to develop, implement and manage innovative programs within the
parameters of the program grant and Mercy Corps’ regional strategy.
S/he will also have proven experience
working with cross-cultural teams, mentoring staff, and staff
development.
Multi-tasking, prioritizing, problem
solving and simultaneous attention to detail and strategic vision are
essential.
The most successful Mercy Corps staff
members have a strong commitment to teamwork and accountability, thrive in
evolving and changing environments and make effective written and verbal
communication a priority in all situations.
The successful Programme Director
must be comfortable operating and traveling in a sometimes volatile security
environment and therefore, changing plans and program tactics accordingly.
How to Apply
Interested candidates who meet the above required qualifications and experience should submit a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to hrkenya@ke.mercycorps.org on or before 26th June 2015 by 4.00pm.
The email subject line must clearly
show the job title and location they are applying for.
Applications without the right
subject heading will be automatically disqualified.
Please do not attach any
certificates.