University of Nairobi Enterprises and
Services Limited
Executive Assistant to the MD
Executive Assistant to the MD
Ref: UNES/MD/EA/5/15
(One position)
Reports to: Managing Director
Job Purpose & Position: The position is designed to provide for
efficient and responsive administrative, organizational, and logistical service
in order to achieve maximum productivity for the MD’s Office by working closely
with the MD to provide administrative support on a one-to-one basis. Reports to: Managing Director
This position is of key importance
within the organization and the successful candidate must have previous
secretarial and senior administrative experience and the initiative to resolve
issues quickly in an appropriate manner.
Duties and Responsibilities
- Ensure the MD is fully briefed and prepared
for all planned engagements and accompanying to take notes and
provide general assistance in all related arrangements
- Do background research and present findings in
the form of Board Papers, briefing papers, reports and presentations
- Prepare correspondence on behalf of the MD,
including the drafting of general replies and controlling Documents
prepared for the MD’s approval
- Reading, reviewing, verifying, and routing
correspondence, reports, legal documents and invitations to the MD
- Organizing and maintaining the MD’s Diary and
making appropriate appointments
- Following up on delegated assignments and
exploring opportunities to add value to the success of the Company
Job Specification
- A Minimum of a Bachelor’s Degree in
Communications, Social Sciences or Related Fields
- Minimum of three (3) years demonstrable
experience in working resource
- Excellent Organizational, Document
Preparation, and Presentation Skills
- Flexible and Mature Approach with Ability to
work without supervision
- Good Verbal and Written Communications
- High level of Professionalism and
Confidentiality
- Ability to manage Client Relationships and
command Respect
- Must have analytical and problem solving
skills
How to Apply
Applicants interested in the above
positions should submit the following:
- Cover letter detailing why you want to be
considered for the position, as well as current and expected gross salary.
- Detailed CV including at minimum to include:
- Biographical data including: Full names, ID
No., current mailing address, current telephone contacts, email address
- Employment history to date. Ensure that
specific start and end dates are included.
- Educational history to date, clearly detailing
the program, certificate and grade obtained, institution and completion
date.
- Names of 3 referees.
- Copies of ALL your Academic and Professional
certificates and testimonials.
- Completed Personal Data Form (CLICK HERE to
download).
- Copy of National Identity card
- Indicate the Job Reference Number on the
Envelope.
Submit 5 copies of all the documents
required; Applications (cover letter), detailed current CV highlighting
qualifications and experience, Academic and professional certificates.
All applications to reach the undersigned on or before 19th June 2015
Head Human Resources & Administration Services,
UNES Limited
P.O.Box 68241-00200
Nairobi
All applications to reach the undersigned on or before 19th June 2015
Head Human Resources & Administration Services,
UNES Limited
P.O.Box 68241-00200
Nairobi
Only shortlisted applicants shall be contacted.
UNES is an equal opportunity employer.
Persons living with disabilities
meeting the requirements for the jobs are encouraged to apply