Our Client, one of the leading
players in short term business in the East African region, seeks to fill the
position of Administration Officer with a suitably qualified
candidate.
We would like to discuss the offer with a really versatile individual who will be responsible for among other responsibilities, the following:
- Managing the company’s filing systems and
facilities including monitoring adherence to the set policies and
guidelines on filing, archiving and storage of records.
- Efficient management of the company’s mail
handling system.
- Ensuring that the contracted service providers
deliver quality service including adherence to service level agreements or
contracts.
- Negotiating for and maintaining valid
insurance cover for all Company assets, employee personal accident and
other Company liabilities.
- Ensuring the efficient management of company
mail service, reception services and telephone services.
- Liaising with the property managers and care
takers of building we occupy to ensure speedy repairs and maintenance of
equipment, installations and fixtures.
- Ensuring compliance with the Occupational
Safety and Health Act 2007 and the Energy Act 2012.
- Negotiating with landlords for cost effective
leases and service contracts; retain leases and service contracts in
secure storage.
- Ensuring timely payment of the company’s rents
and statutory fess, county and municipal council licenses.
- Maintaining comprehensive inventory of office
furniture and regularly carrying out audits to establish location and
condition of office furniture; advising on obsolete stock.
- Drawing up and monitoring annual budgets for
administration-related services and facilities.
Requirements
- University degree in any social science or
equivalent qualification.
- A minimum of 5 years’ experience in
administration, 2 of which must be at a senior position.
- Experience in the insurance industry is an
added advantage.
- Thorough knowledge and familiarity with the
Occupational Safety and Health Act 2007 and the Energy Act 2012.
- Have a demonstrable track record in leading
teams to achieve superior performance.
- Have ability to engender strong working
relationships with colleagues and stakeholders
- Meticulous and with an eye for detail; able to
work under pressure and good at multitasking.
- A go-getter, sensitive about delivering on
expectations.
- Self-driven and able to work with minimal
supervision.
- Be proactive, responsible and a hands on
person.
- A high sense of personal integrity and
principled.
- Must have the ability to maintain direct
reports’ work schedules including assignments, job rotations, training and
leave.
Kindly send your application letter
and CV to jobs@jantakenya.com clearly indicating “Administration Officer” on
the subject line by 2nd July, 2015.
Only shortlisted candidates shall be contacted
