Organization: Adeso - African
Development Solutions
Position Title: Internal Audit and Compliance Manager
Reporting To: Reports to ED on Audit and CFO on compliance
issues
Duty Station: Nairobi
Commitment to Diversity: Adeso is an equal opportunity employer and does
not discriminate based on one's background, beliefs, gender or sexual
orientation or nationality.
Organizational Context: Adeso is an expanding and vibrant African based
international development and humanitarian organization. At Adeso, we work with
African communities who are yet to realize their full potential; working inside
these communities to create environments in which Africans can thrive.
Our belief that economic, social and
environmental security is the bedrock of a healthy community drives the nature
and intent of our programming.
We work to prevent and overcome
situations that adversely affect community well-being by: reinvigorating the
economy, developing skills for life and work, providing humanitarian aid, and
influencing policy.
For the past 20 years we have
strengthened rural livelihoods through environmental awareness, training,
technology transfer and innovative humanitarian projects in pursuit of a
peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia,
Kenya and South Sudan.
Adeso is an exciting and dynamic
organization experiencing managed rapid growth. It offers sound employment
conditions with opportunities for personal growth and development.
Position Summary: The Internal Audit and Compliance Manager will
report to the ED and Chief Financial Officer – CFO by assessing monitoring and
addressing the status of internal controls and all compliance aspects in Adeso.
The post-holder will undertake real
time risk analysis of Adeso operations with regards to adherence to internal
controls and donor compliance and will provide targeted context-specific
sensitization, prevention measures and guidance on minimizing all major
risks.
Key to this will be the compilation
of an operational risk register with detailed action plans and continuous
updates on risk rating and mitigation activities.
S/he is responsible for providing efficient and effective management of the programme’s overall grant portfolio.
S/he is responsible for providing efficient and effective management of the programme’s overall grant portfolio.
S/he is member of the country
programme core Senior Management Team is responsible for ensuring appropriate
grant management, ensuring compliance with donor and internal organisation
requirements, and overseeing information management related to grant and
programme implementation.
S/he will have authority to implement
all necessary agreed actions to ensure achievement of the objectives of the
compliance program.
S/he will also makes recommendations
for the Senior Management team to ensure on-going compliance.
Position Purpose: The purpose of this role is to work alongside the
country and programme teams and in close co-operation with the finance,
procurement and human resources units to minimize operational risks in relation
Adeso operations; specifically risks that arise from non- compliance with Adeso
global policies and non-compliance with donor regulations
The Internal Audit and Compliance
Manager will also perform on request investigations in relation to fraud,
corruption and bribery and promote adherence to related policies.
Specific Roles and Responsibilities
Donor Compliance and Grant Management
systems:
- Ensure full compliance with Adeso minimum
operating standards for grant management, Internal control work with
implementing partners when required
- Implement and manage Adeso process for grant
management, equitable cost recovery, grants close out and sub-grant
management when required
- Coordinate grant management between fields
based programme staff, Nairobi and other offices.
- Work with Budget Holders and Finance Team to
monitor all grant budgets to ensure compliance with donor requirements;
review budget realignment and grant request; and also monitor expenditures
to ensure compliance with budgets.
- Organise and participate in grant opening,
mid-term review and closure meetings and develop, with support of the
Country Directors, a mechanism to hold Budget Holders accountable for
deviations from the grant contracts
- Act as a central point of organisational
expertise on donor compliance requirements, ensuring that relevant staffs
of all departments are informed of donor requirements; work closely with
all departments to ensure compliance. Provide technical support to assess
donor eligibility/allow ability of planned expenditures and identify
related compliance requirements.
- Maintain a reporting tracking system to ensure
that responsible staff are aware of upcoming deadlines
- Verify that financial reports are coherent and
adhere to donor and Adeso standards before submission
Internal Control Review:
- Coordinate the development, implementation and
review of the organisational internal control strategy for the country
programme
- Quarterly travel to Adeso field office to
review the control in place and suggest any improvement if needed.
- Perform systems audit of Adeso Country offices
and ensure that all supporting documents, proposals, contracts and
amendments with donors follow the internal procedures.
- Disseminate donor and Adeso standards to
relevant personnel at the beginning of the process
- Ensure that a system is in place to analyse
overhead and shared programme cost so that all aspects have been taken
into account (checklist)
- Submit monthly compliance report to his/her
supervisor.
Training:
- Ensure Budget Holders, Finance Officers and
field staff are provided with the information and training they require in
order to understand donor guidelines, compliance issues and the Adeso
grant management and internal control procedures.
- Conduct regular visits to field offices and
project sites
- Conduct internal audits of grants processes
and protocols to advise Budget Holders on compliance levels in the field
bases
- Ensure key donors compliance checklists are
available, provide orientation to Budget Holders and follow up the
implementation.
- Developing staff and providing guidance and
technical advice where necessary.
Audit:
- Ensure all budgets include the necessary funds
for audit and that all grants are audited as per donor rules and
regulations
- Assist the Chief Finance officer and Adeso
program management in responding to internal audit requirements
Other
- Contribute to the country strategic and
operational planning and reporting
Skills and Qualifications
Essential:
- Bachelor’s degree from a reputable university.
An advanced degree will be an added advantage;
- Minimum of 5 years work experience in a
reputable professional services firm, large international NGO or donor
organisation involved in grant management;
- Experience of managing USAID funds and
ensuring compliance with USAID requirements.
- Knowledge of compliance requirements for major
donors, including USAID, DFID, ECHO, EU and ability and skills to
establish compliance systems with Adeso staff.
- Understands risks and related relevant
controls primarily in the overall grant cycle including programme,
financial and procurement cycles and effectively mitigates these;
- High level skills in written standard English
and ability to transform documents and reports developed by programme
staff into dissemination standard documents
- Ability to present, discuss and supervise
compliance with grants monitoring protocols with team members of varying
levels
- Demonstrated ability to develop and maintain
effective project files for accountability and audit purposes
- Professional qualifications; ACCA or CPA;
Desirable:
- Extensive experience of managing grants with
donors and working with civil society organisations.
- High level skills in coaching, mentoring,
capacity building, team development, around management of accountabilities
and compliance in relation to donor funding
- Ability to work as a team with programme staff
at all levels without holding any direct line management authority
- Demonstrated ability to lead teams with
members of extremely varied skills, experience and background
- Ability to and experience of establishing
partnership management and monitoring protocols with local NGO partners
- Demonstrated ability to remain positive and
productive in a harsh climatic environment.
Position Title: Field Operations Assistant
Reporting to: Operations
Manager – REGAL IR
Working with: REGAL– IR Staff
Program / Duty Station: Garissa
Duration: 1 year (Renewable)
Starting date: Immediate
Organizational Context: Adeso is an expanding and vibrant African based
international development and humanitarian organization.
At Adeso, we work with African
communities who are yet to realize their full potential; working inside these
communities to create environments in which Africans can thrive.
Our belief that economic, social and
environmental security is the bedrock of a healthy community drives the nature
and intent of our programming.
We work to prevent and overcome
situations that adversely affect community well-being by: reinvigorating the
economy, developing skills for life and work, providing humanitarian aid, and
influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.
At present, Adeso has programs in
Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth.
It offers sound employment conditions
with opportunities for personal growth and development.
Project Summary: Resilience and Economic Growth in Arid Lands-Improving Resilience (REGAL-IR) is a 5-year program sponsored by USAID/Kenya and Feed the Future (Ftf) to reduce hunger and poverty, increase social stability and build strong foundations for economic growth amongst pastoralists and transitioning pastoralists in Kenya’s arid and semi-arid lands (ASALs).
The program is designed to empower
communities to take charge of their development and to strengthen their
capacity to select, design, implement and monitor activities toward increasing
their social, economic, and environmental resilience to natural and
human-induced shocks.
REGAL-IR is led by Adeso and is
implemented by a consortium of partners. An intensive community engagement
process - Participatory Learning, Planning and Action (PLPA) - guides program
implementation in six thematic areas including diversifying livelihoods,
improving value chain inclusiveness, natural resource management, conflict
management and mitigation, disaster risk reduction, and improving
nutrition.
REGAL-IR is based in Isiolo Town and
implements in Isiolo, Garissa, Wajir, Marsabit, and Turkana Counties.
Position Summary: The successful candidate will responsible for day
to day running of the field office, receiving guests, giving administrative,
HR, logistical and security oversight of the operations of the field
office.
You will be required to support the
programs team in operational support areas listed below;
Position Purpose
- Field office administrative operations
- Basic HR support
- Logistical support services
- Security focal point
Specific Roles and Responsibilities
HR/Administrative Result Area
- Maintain basic HR filling for staff and
temporary hires
- Liaise with HR in Nairobi on temporary staff
contracts and ensure appropriate documentation
- Ensure that all the new staff joining brings
all required documents
- Ensure timely submission of timesheet and
confirm accuracy of all timesheets before submit to the Human Resource
officer.
- Ensure all end-of-contract procedures are
completed.
- Receive requests and prepare
accommodation/travel for visiting staff & guests
- Ensure smooth running of the field office
- Ensure travel/accommodation requests are sent
to relevant offices
- Follow up on payments of office utilities,
rent ,water & electricity etc
- Day to day supervision of the driver, office
guards, & cook/cleaner.
- Maintain the office store, and record all
movement of stocks.
- Responsible for the management of the office
facilities at the county
Logistical Result areas
- Collection of quotations for purchase of goods
and services
- Lead in the procurement of office supplies
- Ensure the maintenance of the office vehicle
- Follow up on the safe use of office motorbikes
- Act as the security focal points in county and
periodically prepare security reports.
Security result areas
- Act as the county security focal point,
disseminating periodic security updates
- Liaise with other organizations in the county
for security information sharing
- Perform radio communication checks for teams
in the field
- Give security briefs to visiting guests/staff
Skills and Qualifications
- Diploma in Business management, Logistics
management or related studies.
- Fully computer literate, good knowledge of MS
Office applications
- Basic knowledge of county security context
- 3 yrs. experience in similar or related
position.
- Good knowledge of the area/local residents
preferable
Application Process
This is a challenging opportunity for
a dedicated and highly motivated professional.
If you would like to join this
dynamic team, please submit your application to jobs@adesoafrica.org , quoting
the position in the email subject matter, by Friday 29th May 2015.
Each application should be addressed to HR Director and include the following:
- An updated CV with updated contact details:
Phone No., Email Address and Skype ID; and
- An application letter which should include
cover letter, remuneration requirements and contact information for three
work-related referees.
Applications not including all of the
above information will not be reviewed.
Only short-listed candidates will be
contacted.
Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation.