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HR Assistant Job in Kenya

Job Advert: Human Resource Assistant 

Reporting to the Human Resource Manager the Human Resource Assistant role will be administrative support to day-to-day operations of human resources ensuring the efficient delivery of salary payments, recruitment processes, disciplinary, industrial relation health and safety and the accuracy of employee data records. 

The job holder will liaises closely with other departments throughout the organization providing a customer focused and effective HR support service to the organization to achieve the organization goals and objectives.
  • Ensure staff job reviews and updating of the job descriptions are up-to-date to the company expectations.
  • Ensure records for all employees on probation are in place so that their files are reviewed as they fall due.
  • Handle all staff related issues as they may arise.
  • Enrich relationship between top management and all employees.
  • Ensure the companies policies are complaint with labor force.
  • Continuous assessment of workforce engaged against output per department and advising management on the same.
  • Reviewing files of permanent employees on monthly basis and review casual worker record on daily
  • Ensuring high standards of office cleanliness, sanitary hygiene, health and safety and security in the company
  • Supervising administration staff and service providers for cleaning, telephone operation, messenger and other services
  • Ensuring timely bill settlement and overseeing the use of utility bills; telephones, water, and electricity.
  • Maintaining accurate information on personnel file. Ensure high integrity of personnel data records
  • Reporting any accident or incidence on time; Ensure there are report from the supervisor, eye witness and the victim and the police abstract and the DOHSS report.
  • Fidelity issues: Ensure any fidelity issue is reported to the management in time and the matter reported to the police for the police abstract. All evidence must be document within 48 hours.
  • Overseeing the use of telephones, water, and electricity and ensuring timely bill settlement of the same
  • Handling employee complaints and grievances and addressing them with the management.
  • Updating management on any disciplinary issues, handling the disciplinary process and documenting the evidence and any warning letters.
Payroll and Data Management
  • Data preparation for the payroll data; Sales Debits and any other deduction
  • Statutory registration and on-time remittance compliance; PAYE, NSSF, NHIF, HELB, DIT/ NITA Revy,
  • Updated attendance register on daily basis at 8.30am and submit to the HRM
  • Update any deduction and manage deduction list for review by the HRM.
  • Update and harmonies leave schedules departmentally on weekly.
  • Prepare casuals payroll form on weekly basis and weekly commissions for the turnmen and drivers and ensure timely payment.
  • Any other duty relating to HR management as may be assigned from time to time by the General Manager
Skills and Specifications
  • Effective problem-solving skills.
  • Knowledge of recruitment process.
  • Competent to produce accurate and well-presented reports.
  • Able to present information in forms, tables, and spreadsheets.
  • Should be an effectual communicator verbally as well as through writing skills.
  • Should be committed to diversity and equality culture.
  • Ability to operate under immense pressure.
  • Proficiency in Microsoft Excel-Spread sheet, Word, and Power point.
  • Proficient with basic budget management and calculations.
  • Able to deliver effective results, meet tight deadlines and targets.
Education and Qualifications
  • Post graduate diploma in Human Resource Management.
  • Degree in Human Resource Management or Business Management.


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