CARE International in Kenya is
looking for a well organized and highly motivated individual who is result
oriented to fill the following position:
Job Title: Project Manager
Job Title: Project Manager
Department / Project: Livelihoods (Agriculture Enterprise)
Supervisor: Sector
Manager Livelihoods
Location / Duty Station: Nairobi
Grade: H
Summary: Reporting to the Sector Manager, s/he will design, pilot and scale up market-based initiatives to support CARE Kenya’s Agriculture Value Chain Projects.
The incumbent will provide guidance
on the sustainable establishment & functioning of the producer groups and
linkage to market.
The Project Manager, with support
from project staff, will provide training and capacity building to stakeholders
and farmer groups / organizations in the development of business and
agriculture enterprise skills.
Job Summary & Purpose: The
Agriculture Enterprise Project Manager will be a member of the Livelihoods
Sector Team and will report to the Livelihoods Sector Manager.
The Manager will manage and provide
effective leadership and oversight to the agriculture value chain projects
under the livelihoods sector.
He/she will provide leadership in the
identification and development of profitable value chains for small holder
farmers to engage in and value addition technologies based on profitability
analysis.
He/she will design, pilot and scale
up market-based initiatives to support CARE Kenya’s Agriculture Value Chain
Projects.
The post will provide guidance on the
sustainable establishment and functioning of the producer groups and linkage to
market.
The project manager, with support
from project staff, will provide training and capacity building to stakeholders
and farmer groups/organizations in the development of business and agriculture
enterprise skills, as well as for supporting households in developing
profitable value chains in agriculture production.
In addition to providing technical
support to agriculture value chain projects, as a member of a
multi-disciplinary livelihoods team, the post will provide appropriate and
timely input to other technical teams on issues related agriculture-enterprise
development in order to achieve overall Sector objectives.
The Project Manager will provide overall administrative management leadership to the agriculture value chain operations in areas of compliance management and budget management to ensure services are delivered.
The Project Manager will provide overall administrative management leadership to the agriculture value chain operations in areas of compliance management and budget management to ensure services are delivered.
He/she shall be in charge of all
agriculture value chain operations on day to day basis and therefore shall
supervise all agriculture value chain project staff.
The Manager, together with the team
will development work plans and Monitoring and Evaluation plans for effective
and coordinated approaches that will stimulate local economies thus sustaining
food and nutrition security of the community.
The Project Manager will be
responsible for developing and maintaining partnerships with private sector,
government and other value chain actors.
Tasks and Responsibilities
Tasks and Responsibilities
R1: Management oversight of interventions on Commercialized Small holder agricultural production
Tasks
- Improve/develop the capacity of project
staff/farmers’ associations to identify sustainable agro-based economic
opportunities and understand and implement a demand-driven,
commercialization approach to rural development based on access to
markets.
- Identify and assist in coordinating relevant
workshops in agricultural marketing issues for project staff and project
beneficiaries.
- Develop or facilitate training modules for
project staff related to the key decision making tools for market analysis
and program intervention design, including: - Value chain analysis -
Participatory needs assessment - Participatory action planning.
- Assist with the preparation of training
materials, guide and manuals.
- Provide technical support in the establishment
of a marketing database to keep farmers, consumers and buyers informed of
the prevailing market prices of various agro-industrial products and
commodities.
- Maintain working relations with relevant
government line ministries and private sector/research institutions to
coordinate the adoption of new products and/or approaches in agriculture
development and marketing.
- Provide technical capacity to project
beneficiaries to improve their understanding of business-related concepts
such as: factors of production; costs of production; quality
control/market standards; opportunity cost; gross margin and profit
analysis; return on investment; credit/budgeting; and risk.
- Establish linkages with private sector service
providers and buyers for accessing new farm and non-farm enterprise
opportunities and in the negotiation of market contracts and MOUs with
selected private sector partners
R2: Project Monitoring and Reporting
and documentation
Tasks
Tasks
- Plan for the Monitoring and Evaluation
activities in consultation with M&E Coordinator – including baselines,
mid-term, final and other surveys as per project design and needs.
- Keep up to date Project Performance in line
with Project targets
- Jointly with M&E Coordinator, develop
monitoring and evaluation tools responsive to each indicator, targets and
approaches.
- Oversee project’s M&E system, ensuring the
provision of quality data on a timely basis for internal project
management and external reporting purposes
- Timely prepare project performance reports and
ensure timely submission of monthly data, quarterly, semi-annual and
annual project reports.
- Document key lessons and best practices and
disseminate them appropriately
- Keep the Sector Manager informed of all
significant development and issues.
R3: Financial, Administration,
Procurement and HR
Budget Management
Budget Management
Tasks
- Ensure strict adherence to the approved
project budget
- Working closely with the program accountant,
develop a budget tracking tool in line with approved budget and as per
activity expenditure categories as approved. Undertake monthly reviews and
updates and advise technical staff on potential budget under and
overruns.
- Review financial expense reports on a monthly
basis and on reporting schedules as per contractual requirements to ensure
contract compliance related to timely reporting.
- Review all project financial reports submitted
by finance on a monthly basis while providing timely feedback on all
aspects to enhance proper and efficient utilization of program funds,
explaining budget burn rates against planned activities/expenditure plans
- Ensure there is timely preparation of donor
financial reports and that all expenses incurred are dully accounted while
ensuring that all taxation matters are addressed and that there is harmony
in program and financial reports before submission of reports
- Timely respond to budget questions raised by
management, finance counterparts and program teams.
- Ensure effective implementation of all CARE
financial and administrative policies and procedures.
Administration and Procurement
Tasks
- Safeguard project assets and maintain
inventory registers
- Carry out administrative functions as
delegated and ensure compliance to CARE and donor financial procedures,
human resource and administration guidelines.
- Undertake Procurements of goods and services
as per CARE Kenya operational guidelines and standards based upon the
price and quality
- Any other duties assigned by senior management
- Ensure proper utilization and maintenance of
CAREs property.
- Ensure safety of all CARE property in your
possession.
- Ensure proper utilization and maintenance of
CARE resources.
Staff Management and supervision
Tasks
Tasks
- Promoting staffs’ teamwork and team spirit and
jointly develop a common program vision.
- Ensure timely, consistent and adequate
compliance with CARE-Kenya’s performance management system including
midterm and annual performance appraisal processes.
- Participate in hiring and firing the program
staffs as appropriate or necessary.
- Responsible for promoting gender sensitivity,
equity and rights within the program set up.
- Ensure the new staffs are properly oriented to
CARE principles and guidelines at the program onset or time of joining the
organization/program.
- Facilitate the staffs to develop their job
descriptions (JDs) to meet the job and program requirements, individual
operation plans (IOPs) and Annual operation plans (AOPs).
- Prepare Staffing Plan and manage and mentor
Project Staff team in line with Human Resource policies and supervisory
requirements
- Initiate and conduct staffs confirmations and
issuance of CARE mandatory identifications
- Ensure the program staffs have appropriate
technical support, equipment, standard operating procedures (SOPs) and
communication systems to facilitate their daily chores.
Authority:
1. Spending Authority:
- Budget holder
- Approval up to Kshs. 400,000
2. Supervision: The incumbent
supervises the positions of Project Officers, Field Officers, and
Drivers
3. Decision Making: Incumbent has the
authority to either make decisions or participate in decision making in the
following areas;
- Budget utility approval
- Employee request approval
- Staff recruitment process
- Financial expenses approval
- Leave approval
- Staff deployment etc.
Contacts / Key Relationships
(Internal & External):
External Relationships:
External Relationships:
1.
Donors
2.
External Program Technical Advisors
3.
Local Organizations, Stakeholders,
Government Key Ministries – Agriculture, Livestock and Fisheries, Water,
Environment and Natural Resources, Planning and Devolution, Horticultural Crops
Directorate (HCD), East African Grain Council (EAGC), Private Sector-
Markets/Buyers, Input suppliers, Insurance companies, service providers.
Internal Relationships:
1.
ACD - P
2.
SSM – Livelihood Sector
3.
Project Managers- Climate Change
Adaptation and WASH
4.
Other Program/Sector staff
Working Conditions: The incumbent will be based in Nairobi with 50%
time travel in the field.
Qualifications
Qualifications
- Master’s degree in agricultural economics,
marketing or business administration, or related field
- 5-7 years international experience in
agro-business development, preferably in farm planning and economic
analysis
- Demonstrated capacity to work with private
sector players (financial institutions, exporters, buyers, traders,
transporters, input suppliers or processors)
- Familiarity with commonly used tools for
market analysis and program design such as sub-sector analysis, gross
margin analysis and business planning
- Experience with community-based
programming
- Experience in small to medium scale
agro-enterprise management
- Experience with externally funded development
programs would be desirable, preferably with experience in market-oriented
projects
- Experience in dealing with local actors
(local NGOs, government ministries), preferably in an African context
- Fluency in English.
Deputy Director Safety & Security
Ref: DDSS/3/2015
Department / Project: CARE Kenya Country Office
Supervisor: Country
Director
Location / Duty Station: Nairobi
Job Summary: Reporting to the Country Director, the incumbent will be in-charge of the overall management of the CARE Kenya safety and security function, provide security guidance, liaison & emergency support to CARE offices and staff based in Nairobi.
Job Summary: Reporting to the Country Director, the incumbent will be in-charge of the overall management of the CARE Kenya safety and security function, provide security guidance, liaison & emergency support to CARE offices and staff based in Nairobi.
S/he will provide safety and security
training to CARE Kenya staff and country security briefs to CARE Kenya visitors
and consultants.
Job Summary & Purpose:
1. Overall
management of the CARE Kenya safety and security function based on CARE Kenya
policies and procedures. This includes direct, technical management of
all Safety and Security Managers, Coordinators, Assistants, guards, focal
points and staff.
2. Overall
management of the Safety and Security Management Plan, including ensuring that
its policies, procedures and systems are implemented, regularly reviewed and
updated every 6 months.
3. As
a member of the Core Senior Management Team (CSMT) in Kenya, the Deputy
Director of Safety and Security shares in the overall responsibility for the
direction and coordination of the Country Office. The overall objective of this
position is to mitigate the risks posed to the programmes, personnel and assets
of CARE Kenya through the provision of specialized, coordinated and focused
security management support.
4. Provide
safety and security training to CARE Kenya staff and country security briefs to
CARE Kenya visitors and consultants.
5.
Provide security guidance, liaison and emergency support to CARE Somalia and
the East, Central and Southern Africa Regional Office (ECSARO) offices and
staff based in Nairobi.
6. As a member of the Emergency Response team; Ensures the safety, security and well-being of CARE personnel who work under circumstances that are frequently difficult, dangerous and sometimes life-threatening. Ensure all reasonable steps are taken to safeguard CARE’s assets and operations.
Tasks and Responsibilities
6. As a member of the Emergency Response team; Ensures the safety, security and well-being of CARE personnel who work under circumstances that are frequently difficult, dangerous and sometimes life-threatening. Ensure all reasonable steps are taken to safeguard CARE’s assets and operations.
Tasks and Responsibilities
R1. CARE Kenya Core Senior Management
Team (CSMT): As a member of the CARE Kenya CSMT, contribute
substantially to the following:
- Assist in setting the strategic direction of
the Country Office and achieving its vision and purpose.
- Participate in the development of the Annual
Operating Plan (AOP) and the achievement of annual objectives.
- Participate in Emergency Preparedness
Planning, and in emergency response activities.
- Lead the development and revision of security
policies, procedures and systems with the CSMT and extended SMT.
- Be a role model for all staff by exemplifying
CARE’s values and providing leadership.
- Support the development of an organisational
culture that reflects our dual mandate values, promotes accountability and
high performance, encourages a team culture of learning, creativity and
innovation, and frees up our people to deliver outstanding results for
children and excellent customer service for our Members and donors
- Help design and implement a coherent
organizational structure that is consistent with agency practices and
appropriate to programme needs.
- Provide support as required to the Crisis
Management Team in case of security-related crisis
R2. CARE Kenya Security
Management: By guiding CARE Kenya head office and sub-office
staff, ensure the following:
- Develop, implement and monitor the Country
Office Security Management Plan, contingency plans, evacuation plans and
Standard Operating Procedures.
- Supervise and manage the security staff of the
head office, sub-office, and international residences.
- Perform physical safety and security
assessments of new field offices and international staff residences and
provide recommendations as appropriate.
- Monitor security issues within the CARE Kenya
operational areas and prepare a weekly Security Report for Nairobi,
Dadaab, Garissa, Kisumu, Siaya, Homabay, Kisii, Turkana, Marsabit, Embu to
include incidents, and monitor security throughout the country to identify
“hot spots” and “no-go” areas.
- Provide security briefings to visitors,
consultants and new staff. As required, revise the Visitor’s
Brief.
- Develop and implement access control
procedures, visitor policies, building evacuation planning, etc.
- Perform background checks on new employees as
required.
- Liaise with police, NGOs and agencies to
gather and disseminate security information.
- Ensure adequate emergency preparedness the
provision of adequate equipment, materials and training in fire fighting,
evacuation and first aid.
- Assist in the development of the Annual
Operating Plan (AOP) related to security issues. Also, prepare
personal Individual Operating Plans (IOP).
- Manage CARE head office security budget
ensuring effective tracking and utilization.
R3. CARE Somalia and Regional
Management Office security management:
By liaising with the CARE Somalia security point person and CARE USA Regional
Security Advisor, provide the following:
- Monitor security issues within Nairobi and
provide a weekly Security Report to include incidents, “hot spots” and
“no-go” areas.
- Hold monthly meetings with CARE Somalia
security point person and CARE USA Regional Security Advisor so as to
support and work together as a team in regards to information sharing and
contingency planning.
- Provide SMS blaster alerts to all CARE Somalia
and Regional management office staffs based in Nairobi.
R4. Policies and procedures
- Develop and maintain country-wide security
plan that is consistent with the acceptance model and CARE International
standards.
- Ensure that all staff understand country-wide
security plan and agree to abide by its policies and procedures.
- Monitor the security environment and adjust
Standard Operating Procedures accordingly.
- Undertake reviews of policies and procedures;
identify opportunities to enhance safety and security.
R5. Assessment and analysis
- Ensure that incident report forms are properly
compiled by staff and distributed to Country Office.
- Monitor events, review incidents and
coordinate analysis, follow-up actions and recommendations.
- Provide security update, which includes
situational analysis, actions taken and actions recommended, to CARE
Senior Management Team on a regular basis.
- Submit written weekly staff security updates
to all CARE Kenya staff.
- Monitor HR/Finance/Logistics working practices
within context of safety and security and alert Country Director if
inappropriate decisions are impacting safety and security of the team or
external perception of the organization, thereby creating security risks
- Work with the HR manager and the Deputy
Director Finance Administration and Support to ensure that the staff and
assets of CARE Kenya are safe and secure
- Ensure that all safety and security minimum
operating standards are being met in all operational areas.
- Coordinate preparation and implementation of
staff security guidelines and support sub-offices in implementing
recommendations and addressing issues brought forth by security spot check
that is carried out by Audit and Compliance Department.
R6. Programme implementation
- Advise on safe movement of staff, e.g. proper
vehicle fleet management policies, adequate safety and communications
equipment in vehicles, and training of drivers in established procedures
and requisite skills
- Assist with programme proposal development to
ensure adequate consideration of safety and security needs and inclusion
of safety and security costs.
- Undertake security assessments of and field
missions to programme areas and potential programme areas; report on
findings and design necessary improvements.
- Provide safety and security support and advice
to Officers in Charge and other field managers.
R7. Communication and training
- Liaise on a regular basis with UN, government,
diplomatic and consular officials and community leaders in the process of
gathering and verifying security information.
- Coordinate the gathering and flow of security
information with other relevant actors; classify security information
according to its reliability and accuracy.
- Maintain and review incident reporting and
database ensuring that it is up to date.
- Ensure that appropriate systems are in place
to effectively disseminate security information and updates of the
security system to staff.
- Coordinate and manage the proper use of CARE
Kenya telecommunications systems.
- Ensure that regular security meetings are
conducted with relevant CARE Kenya staff.
- Develop and implement security training plan
for all staff; develop and apply evaluation processes to determine whether
training competencies are met.
- Facilitate security management training with
staff in the country office and at project locations
- Build capacity of security focal points to
conduct threat assessments
- Provide recommendations to CARE staff as to
ways in which they can effectively reach out to, gain acceptance from and
improve their image in host communities
- Provide crisis management training to SMT
members
R8. Vehicle Tracking
- Ensure that all CARE vehicles are fitted with
vehicle trackers.
- Ensure that all CARE vehicles are tracked at
all times through the NOVACOM and Cartrack platforms.
- Ensure that CARE staff and drivers adhere to
SOP movement in regards to speed limits and night travel.
- Liaise with CARE Kenya administration unit to
ensure that subscription payments are done in a timely manner.
- Ensure that tracking units in all vehicles are
regularly serviced and in good working order.
Authority:
- Spending Authority: Signatory authority Per
Appendix K of the CIK Procurement Manual.
Contacts / Key Relationships
(Internal & External):
1.
Police
2.
CARE Attorney
3.
CARE insurance agents
4.
Regional Management Unit (RMU) and
CARE Somalia/South Sudan
Working Conditions: Based in Nairobi with 40% travel to Sub-Offices.
Qualifications:
Qualifications:
- Degree in Police Sciences or equivalent or
degree in a related field
- Formal security qualification or advanced
security management training
- Advanced level of understanding with the
philosophy and mode of operation of NGOs
- Recommended a minimum of 7years of field based
experience and at management level in complex and insecure settings,
preferably with large teams of staff.
- Experience in liaising with civilian, police
and military government authorities, as well as with regional, national
and international institutions
- Experience of incident reporting, incident
mapping, intelligence collation and analysis functions, set up and
execution of an incident warning system (warden system), compilation of
security reports and assessments
- Strong analytical capacity, resourcefulness
and creativity in developing the role of security within programmes and
ensuring the most effective support to line management
- Ability to balance demands of beneficiary and
security actors while maintaining appropriate contextual NGO security
advice and coordination
- Highly developed interpersonal and
communication skills including influencing, negotiation and coaching
- Highly developed cultural awareness and
ability to work well in an international environment with people from
diverse backgrounds and cultures
- Ability to present complex information in a
succinct and compelling manner
- Excellent planning, coordination and reporting
skills, with the ability to organize a substantial workload comprised of
complex, diverse tasks and responsibilities
- Ability and willingness to dramatically change
work practices and hours, and work with incoming surge teams, in the event
of emergencies
- Willingness to work and travel in often
difficult and insecure environments
- Competency in Internet and Microsoft Office
systems including Word, Excel, PowerPoint, Access and other
database/mapping systems
- Fluency in English, both written and spoken.
Ability to speak Kiswahili and other local languages an advantage
- Willingness to travel to CARE Kenya’s field
offices and operational areas on a regular basis
- Understanding of CARE Kenya’s vision and
mission and a commitment to its objectives and values
Applications
Qualified candidates are invited to
send their application letters indicating the reference number, title of the
position along with an updated CV and email & telephone contacts of three
professional referees to;
The Human Resources & Development
Manager,
CARE International in Kenya,
email: Vacancies@care.or.ke
so as to be received not later than
6th April, 2015.
Only short listed candidates will be
contacted.
CARE is an equal opportunity employer and promotes gender equity.
Canvassing will lead to automatic
disqualification.
CARE International in Kenya does not charge a fee at any stage of the recruitment process.
(Application, interview, meeting,
processing, training or any other fees).