ACTED Kenya
Department: AMEU
Position: Appraisal Monitoring & Evaluation Assistant (AME) Assistant
Contract duration:Open Ended
Duty Station:Nairobi, Kenya
ACTED is a non-governmental organization whose vocation is to support vulnerable population world wide and to accompany them in building a better future.
ACTED was created in 1993, is
governed by the French law and has its head quarters in Paris, France.
ACTED Kenya is looking for an
experienced a driven professional to fill the post of Appraisal Monitoring and
Evaluation Assistant.
Key Functions: The
AME Assistant’s main role is to support the Data Analyst/AME Officer in the
implementation of all AME activities.
Duties and Responsibilities
- Assist the AMEU officer to prepare and
implement monitoring and evaluation plans to measure project progress and
impact indicators;
- Assist in planning data collections Including
development of data collection tools to determine appropriateness during
data analysis;
- Dealing with problems arising in the course of
data handling;
- Assist the line manager in creating
operational data management and data analysis systems using SPSS, MS Excel
and STATA to enable effective monitoring and evaluation;
- Providing analysis of qualitative and
quantitative data, writing and compiling reports to inform programme
development and implementation;
- Generating trends of key indicators of
projects per sector i.e. WASH, Food Security, Livelihood and Early
Warning.
- Assist to Improve AMEU processes and
procedures including data collection skills, data quality, analysis and
report writing;
- To perform any other duties as required by the
line manager and AME manager.
Qualifications/Skills/Profile
Required
- Somali speaker and good understanding of the
Somalia context candidates are encouraged to apply.
- Degree in social sciences/Statistics or
related field; at least one year experience in working with a
humanitarian/development organization.
- Experience in conducting M&E activities
(including data collection, research, results-based monitoring, etc.).
- Excellent analytical skills in order to
interpret qualitative and quantitative data, including use of SPSS, STATA
and Excel for data analysis;
- Good communication skills and fluency in both
written and spoken English;
- Highly motivated and ability to work with
culturally diverse groups of people;
- Excellent interpersonal skills and
demonstrated ability to establish effective and working relationships;
- Strong team player of high integrity;
- Ability to work under least supervision, deal
constructively with stress and meet tight deadlines;
- Ability to organize and train field teams;
- Proven ability to handle large and varied
workloads, and deal constructively with stress;
Department: GIS
Position: Database Intern
Contract duration:3 months
Duty Station:Nairobi, Kenya
Starting Date: May 2015
ACTED is a non-governmental
organization whose vocation is to support vulnerable population world wide and
to accompany them in building a better future.
ACTED was created in 1993, is
governed by the French law and has its head quarters in Paris, France.
ACTED Kenya is looking for an
experienced a driven professional to fill the post of Database Intern.
Key Functions: The database officer will be responsible for
assisting with managing all database related functions for all programs
undertaken by ACTED/REACH Kenya and Somalia.
The Database Intern reports to the
Capital GIS/Database Officer.
Duties and Responsibilities
- Ensure Data remains consistent across the
database;
- Ensure Data is clearly defined and accessible;
- Ensure Database serves the users in a form
that suits their needs;
- Ensure there is provision for data security
and recovery control (all data is retrievable in an emergency).
- Develop and manage ACTED central database
effectively;
- Maintain and manage the online databases for
ACTED Kenya/Somalia;
- Ensure data collected is well-organized and
easily readable
- Ensure information regarding programs is
consolidated into one database and is up-to-date;
- Contribute to development of standardized data
collection templates;
- Identify missing data and follow up with
program staff in order to fill the gaps;
- Provide reports, charts, tables based on
database data as requested; ,
- Maintain data standards, including adherence
to the Data Protection Act;
- Develop database documentation, including data
standards, procedures and definitions for the data dictionary (metadata);
- Communicate regularly with GIS/Database
Officer and relevant operational staff to ensure the effective use of
databases, integrity and security;
- Other duties as requested by GIS/Database
Officer.
Qualifications/Skills/Profile
Required
- Somali speaker and good understanding of the
Somalia context candidates are encouraged to apply.
- Bachelor’s degree in IT, MIS, Computer Science
or any other related field;
- Experience working with organizations in humanitarian/developing
contexts will be an added advantage;
- Strong knowledge of MS Excel and Access is a
must;
- Knowledge of data visualization and data
analysis software such as SPSS, Stata is desirable;
- Knowledge of M&E processes and basic data
analysis is a plus;
- Ability and willingness to learn new
techniques;
- Ability to operate in a cross-cultural
environment requiring flexibility;
- Ability to work independently;
- A team player;
- Ability to travel if required;
- Fluency in English, including ability to write
reports in English.
Department:Finance
Position: Head of Finance
Contract duration:Open Ended
Duty Station:Nairobi
ACTED is a non-governmental
organization whose vocation is to support vulnerable population world wide and
to accompany them in building a better future.
ACTED was created in 1993, is
governed by the French law and has its head quarters in Paris, France.
ACTED Kenya is looking for
experienced self driven and self oriented professional to fill the following
post;
Head of Finance
Under the authority of the Country
Finance Manager, her/his specific duties will include:
- Provides leadership in the development and
implementation of the finance department’s strategy, operational plans and
policies.
- Overall responsible for accountancy, financial
reporting, internal procedures compliance.
- Provide technical assistance to the Country
Finance Manager (CFM) and the rest of the finance team.
Specific Responsibilities
Accountancy and procedures:
- Accountable for ACTED Kenya/Somalia’s
accountancy and to ensure that the procedures are followed and
requirements met at all levels.
- Ensure an efficient flow of information,
accountancy, financial follow up tools and hard copy files between field
offices, capital office and HQ
- Develop and implement stringent expenditure
control procedures to ensure all payments are supported by all the
necessary and valid accounting documents and checked against
SAGA(Accountancy) entries.
- Oversee recording and validation of financial
data by the finance officer
- Manage and oversee preparation of financial
statements, tax forecasts, cashflow reports, statutory accounts and other
management reports and accountings records.
- Approve all the documentation for finance in
absence of the CFM.
Monthly follow-up:
- Establish budgeting procedures including
setting up of job/project budget commitments, capturing and tracking of
project costs and advising on the need to revise budgets.
- Oversee the TITANIC package process and ensure
the timely completion of this monthly requirement.
- Assist the Finance Controller in BFU
- Financial analysis together with the Finance
Controller and CFM.
Project development:
- Together with the PDD and program department
to draft budget proposal to be review by the CFM.
- To ensure rules and requirement are fully met
in budget proposals.
- To update a “donor guidelines” document on a
regular basis. Organize trainings of donor guidelines.
- Ensure financial requirements (budgets,
eligibility of costs, flexibility, reporting, etc.) of donors are met.
- To prepare financial sheets and coordinate
with logistics team on the procurement plans.
Reporting and Donor Compliance:
- To prepare interim and final report to donors,
- Develop internal reports for coordination
decision making.
- To review financial reports from implementing
partner together with supporting documentation.
- To ensure an on-time and efficient flow of
information.
Management and capacity building:
- Lead, manage, appraise and motivate capital
and field level finance team members.
- Train finance teams, both at capital and field
levels.
- Financial focal point for implementing
partners – assisting them improving their capacity, financial follow-up
and reporting requirements.
- Refresher workshops
Others:
- Facilitate the work of external auditors and
provide all assistance required
- To Assist the Compliance department in audits
- To ensure filling and organization of the
department is optimal and efficient
Requested Profile
- A Masters holder in Business Administration
(Finance option)
- A CPA holder
- Demonstrated experience of overall responsibility
and accountability for the financial management of an organization
preferably an INGO.
- Well conversant with computer applications-MS
Office is mandatory
- Knowledge of accounting principles and hands
on experience of using computerized financial accounting systems Good
presentation and analytical skills
- Excellent communication skills and
problem-solving skills
- Strong team player of high integrity, pleasant
personality, ability to work under least supervision
- Good time management skills and the ability to
prioritise
- High numeracy and sound technical skills
- Knowledge of Somalia language will be a plus
- The ability to balance the demands of work
with other commitments;
- The ability to work as part of a team and to
build strong working relationships;
- The potential to lead and motivate others;
Application Procedure
Qualified persons with the required
skills are invited to submit their applications with the subject line;
APPLICATION FOR A HEAD OF FINANCE POSITION accompanied by an updated curriculum
vitae detailing three professional referees, contacts and expected salary to
kenya.jobs@acted.org and received on or before 5.00PM on 23 April 2015.
Please do not attach any other
documents while sending your applications, if required they will be requested at
a later stage.
Please note that only the shortlisted candidates will be contacted.
ACTED is an Equal Opportunity Employer.
