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NGO Finance and Administration Officer Job in Kenya

A Non-Governmental Organization (NGO) wishes to recruit competent and qualified personnel to fill the position of a Finance Officer and Administration.
Job Summary: Responsible for effective timely and efficient payment processing of duly authorized / approved transactions as well as maintaining up to date records of cash, cheque, assets and payroll transactions.

Key Responsibilities

The job holder’s duties and responsibilities are outlined as follows:
Payment Processing
  • Ensure all payments have supporting documentation
  • Examine supporting documents and ensure timely payment of authorized and approved transactions.
  • Ensure that settlement of invoices in respect of service and goods providers are in accordance with existing contracts.

Financial Management and Administration
  • Ensure payees are notified of any discrepancies in the supporting documents.
  • Maintain and update accounting records, fixed assets register in accordance with accounting policies and procedures.
  • Maintain safe custody of and manage petty cash while ensuring the availability of sufficient cash for disbursement in the office and at the bank.
  • Prepare cash count, maintain daily reconciliation of petty cash imprest, complete and submit weekly and monthly Cash Survey Report.
  • Maintain safe custody of all accounting documents including cheque books, payment vouchers, PAYE, NHIF, NSSF, Pension returns and Motor Vehicle Log books.
  • Prepare and maintain the payroll and associated statutory and voluntary returns.
  • Acts as the bank agent – collecting cash, cheque books and other bank documents
  • Prepare bank and accounts reconciliation, including audit schedules.
  • Assist in ensuring that the organizations and other resources are safeguarded and it does not suffer financial loss through theft, fraud or error by maintaining strong internal systems and controls.
  • Assist in ensuring that financial management policies and procedures are current and enforced.
  • Give technical support in the programs department.
Minimum Level of Education / Academic Qualification
  • Bachelor’s degree in business related field Commerce – Accounting qualification.
Specialized Training / Professional Qualifications
  • CPA (K)
  • Quick books Accounting Software
Relevant Work Experience
  • MUST have a minimum of 3 years’ experience in a similar position within an NGO setting and excellent working knowledge in Quickbooks Accounting Software
How to Apply: 

 Interested candidates should email their resume of a maximum 4 pages and a cover letter indicating their current and expected salary to: 

Include “Finance and Administration Officer – [Your name]” in the subject line. 

Closing Date: 27th April 2015 at 4:00 p.m. 

Only short listed candidates will be contacted.

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