Job Title: Administrative Assistant
Industry: Print Media
Location: Mombasa
Salary: 25K
Our client is looking for an
Administrative Assistant to help run the daily operations of the firm.
- Managing incoming correspondences- calls,
letters and emails,
- Documentation of financial transactions by
entering account information
- Preparing payments by verifying documentation,
and requesting disbursements.
- Act as a first point of contact by
representing the company in a positive manner;
- Provide customers and visitors with
information on the company’s services;
- Assist managers and executives with scheduling
appointments and events;
- Manage travel and logistics details for staff;
- Prepare event briefing materials for
executives;
- Take and record minutes of meetings;
- Process expenses and generate and manage
correspondence;
- Screen telephones and direct calls to
appropriate staff members;
- Independently sort mail and disseminate mail;
- Act as liaison between departments to
facilitate communication at the executive level;
- Analyze important data and create reports for
the benefit of executives’ review;
- Maintain inventory of office supplies and
equipment;
- Expedite procurement of office supplies; and
- Manage both paper and electronic filing
systems.
Eligibility
- University Degree/ Diploma.
- Accounting knowledge at least CPA 1.
- Minimum of 2 years work experience.
- Excellent Customer Service and Inter-personal
skills.
- Proficient communicator at all levels both
verbal and written.
- Extensive excel and software skills are
required, as well as internet research abilities.
- Further qualifications and experience are an
added advantage.
- Preferably someone from Mombasa.
If you are a motivated and energetic
individual who takes initiative, is detail-oriented and takes extreme pride in
their work, kindly send in your CV only, quoting the job title(Administrative
Assistant) on the subject line to kazini.kenya@gmail.com by Monday 20th April,
2015.
