Vacancy: Personal Assistant to the Group CEO
Responsibilities:
Responsibilities:
- Draft and dispatch routine correspondence from
and on behalf of CEO
- Develop agenda and arrange management meetings
and workshops/seminars and finalize for CEO approval and distribution to
Directors
- Maintain CEO’s e-mail
- Responsible for CEO’s travel, overseeing and
ensuring tickets are issued on time, travel documents such as visas,
passport, health certificates and re-entry permits are valid and are
issued on time.
- Application for new tenders for the company
- Achieve financial objectives by anticipating
requirements; submitting information for budget preparation; scheduling
expenditures; monitoring costs and collection of payments from debtors.
- Respond to enquiries from various sources by
providing requested information or where appropriate direct to the
appropriate person
- Maintain administrative staff by recruiting,
selecting, orienting, and training employees; maintaining a safe, clean
and secure work environment.
- Maintains human resource staff job results by
counseling and disciplining employees; planning, monitoring, and
appraising job results as well as approving all kind of leave and absence
from the office
- Allocation of jobs to employees in the H.R
Department
- Provide essential information to the CEO in
the area of management. For instance, raise administrative staff
complaints/concerns and requirements.
- Expatriates permit record and personal files
- Prepare Work permits for expatriates
- Providing good housing facility for
expatriates
- Organizing logistical and travels arrangements
for the staff and the company management as well as company guests.
- Responsible for preparation of presentations
and conference meetings; I also attend all meetings
- Supervise administration staff i.e.
receptionist, telephone operator, office messenger, kitchen staff and
gardener
- Maintaining a database of important contacts
as well as a personal and confidential filing and retrieval system and
letter writing, office memos.
- Screen all telephone calls/enquiries with tact
and discretion and direct calls to officials under whose competence a
particular enquiry may fall
- Provide supplies by identifying needs for the
reception, drivers, and kitchen; establishing policies, procedures, and
work schedules.
- Maintain an inventory of the furniture and
fittings. Control use of stationery by staff members
- Ensure a clean and healthy office environment.
This includes the supervision of gardeners to ensure that all potted
plants and fresh flowers are well arranged in order to provide the office
with an attractive and peaceful ambience.
Qualifications
- Graduate
- 5 years and above working experience
- Experience in managing relationships at a
senior level and handling a senior level team critical requirement
- Be creative and original thinker. Design
strategy
- Be ready to articulate client needs into
product enhancement
If interested in the position kindly
send your CV to kevin.osore@careerdirections.co.ke by C.O.B 25th March 2015,
highlighting the position applied for in the Subject
