Vacancy Announcement: Field Accounts Assistant
Organization: Adeso - African Development Solutions
Reporting to: Finance Manager – REGAL IR
Reporting to: Finance Manager – REGAL IR
Working with: REGAL IR Program teams, Adeso HQ team.
Duration: 1 year, renewable
Salary Grade: National Scale, Grade F
Organizational Context: Adeso is an expanding and vibrant African based
international development and humanitarian organization.
At Adeso, we work with African
communities who are yet to realize their full potential; working inside these
communities to create environments in which Africans can thrive.
Our belief that economic, social and
environmental security is the bedrock of a healthy community drives the nature
and intent of our programming.
We work to prevent and overcome
situations that adversely affect community well-being by: reinvigorating the
economy, developing skills for life and work, providing humanitarian aid, and
influencing policy.
For the past 20 years we have
strengthened rural livelihoods through environmental awareness, training,
technology transfer and innovative humanitarian projects in pursuit of a
peaceful, self-reliant, and greener future.
At present, Adeso has programs in
Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic
organization experiencing managed rapid growth. It offers sound employment
conditions with opportunities for personal growth and development.
Project Summary: Resilience and Economic Growth in Arid
Lands-Improving Resilience (REGAL-IR) is a 5-year program sponsored by
USAID/Kenya and Feed the Future (Ftf) to reduce hunger and poverty, increase
social stability and build strong foundations for economic growth amongst
pastoralists and transitioning pastoralists in Kenya’s arid and semi-arid lands
(ASALs).
The program is designed to empower
communities to take charge of their development and to strengthen their
capacity to select, design, implement and monitor activities toward increasing
their social, economic, and environmental resilience to natural and
human-induced shocks.
REGAL-IR is led by Adeso and is
implemented by a consortium of partners. An intensive community engagement
process - Participatory Learning, Planning and Action (PLPA) - guides program
implementation in six thematic areas including diversifying livelihoods,
improving value chain inclusiveness, natural resource management, conflict
management and mitigation, disaster risk reduction, and improving
nutrition.
REGAL-IR is based in Isiolo Town and
implements in Isiolo, Garissa, Wajir, Marsabit, and Turkana Counties.
Specific Roles and Responsibilities
The Field Accounts assistant position
will be a full-time member of the Adeso staff, working with the teams in county
offices.
·
Ensure proper management of petty
cash,
·
Process and make payments as provided
in the approved budgets
·
Record transactions in the system
including coding of payment vouchers before making payment,
·
Carry out reconciliations of cash and
bank balances on regularly basis,
·
Prepare schedule of payments of
utilities, statutory deduction and ensure timely payment of the same,
·
Ensure timely preparation of all
advances including travel and other advances and provide monthly update of any
outstanding advances.
·
Ensure timely liquidation of any
outstanding advances
·
Ensuring maintenance of an efficient,
proper and transparent financial filing system for the department and the
organization in accordance with the organizational guidelines.
·
Assist in the preparation for audits
(both projects and institutional audits)
·
Perform any other duty as may be
assigned.
Skills and Qualifications
Essential
·
Professional accounting qualification
(CPA-K, ACCA) or related Bachelor degree
·
At least one year working experience
with NGO
Others
·
Ability to work to tight deadlines
and handle multiple concurrent activities
·
Excellent in written and spoken
English.
·
Ability to work well in a team
·
A pro-active approach to work
·
Ability to handle pressures and meet
deadlines and willingness to learn
Vacancy Announcement: Senior Project Officer - REGAL-IR
Organization: Adeso - Africa Development Solutions
Reporting to:Technical Advisor
Reporting to:Technical Advisor
Working with: All program teams as well as line management of staff
Programme / Duty Station: Wajir County
Duration: 1 year (Renewable)
Starting Date: ASAP
Salary Grade: National Scale, Grade D
Organizational Context: Adeso is an expanding and vibrant African based
international development and humanitarian organization.
At Adeso, we work with African
communities who are yet to realize their full potential; working inside these
communities to create environments in which Africans can thrive.
Our belief that
economic, social and environmental security is the bedrock of a healthy
community drives the nature and intent of our programming.
We work to prevent and overcome
situations that adversely affect community well-being by: reinvigorating the
economy, developing skills for life and work, providing humanitarian aid, and
influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. At present, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
Project Summary: Resilience and Economic Growth in Arid Lands-Improving Resilience (REGAL-IR) is a 5-year program sponsored by USAID/Kenya and Feed the Future (Ftf) to reduce hunger and poverty, increase social stability and build strong foundations for economic growth amongst pastoralists and transitioning pastoralists in Kenya’s arid and semi-arid lands (ASALs).
The program is designed to empower
communities to take charge of their development and to strengthen their
capacity to select, design, implement and monitor activities toward increasing
their social, economic, and environmental resilience to natural and
human-induced shocks.
REGAL-IR is led by Adeso and is implemented by a consortium of partners.
An intensive community engagement
process - Participatory Learning, Planning and Action (PLPA) - guides program
implementation in six thematic areas including diversifying livelihoods,
improving value chain inclusiveness, natural resource management, conflict
management and mitigation, disaster risk
reduction, and improving nutrition.
reduction, and improving nutrition.
REGAL-IR is based in Isiolo Town and
implements in Isiolo, Garissa, Wajir, Marsabit, and Turkana Counties.
Position Purpose
1.
Lead teams of Project Officers (PO)
and Community Facilitators (CF).
2.
Ensure regular planning and high
quality project implementation in line with the overall REAGL-IR strategies,
approach and methodology.
3.
Implement project work with
communities.
4.
Ensure regular monitoring,
documentation, and reporting.
5.
Liaise and coordinate with
government, development and humanitarian agencies, private sector, and other
stakeholders at county level.
Specific Roles and Responsibilities
1. Lead teams of Project Officers
(PO) and Community Facilitators (CF).
·
Support recruitment of POs and CFs
and ensure adequate implementation structures are fully operational that are
capable to implement project operational plans in time and with high quality.
·
Ensure that all POs and CFs are
sufficiently skilled to perform their work. Assess POs’ and CFs’ capacity
building needs, jointly develop capacity building plans and supervise their
implementation.
·
Train POs and CFs. Provide on-the-job
capacity building for POs and CFs.
·
Supervise and backstop POs regular
field work.
·
Organize (in cooperation with TAs) PO
exchange visits and learning trips.
·
Coordinate directly with Field
Operations Assistant, Technical Advisors, Operation Manager, Communication
Officer, M&E, and other REGAL-IR staff to ensure smooth technical field
implementation and operation.
2. Ensure regular planning and high
quality project implementation in line with the overall REAGL-IR strategies,
approach and methodology.
·
Lead regular monthly planning as well
as development and use of weekly work plans by all POs.
·
Support POs to develop CFs’ work
plans.
·
Ensure that all work plans in the
county are in line with the overall REGAL-IR work plan.
·
Ensure that work plans are
coordinated across all implementation sites in the county for avoiding
duplication and for making use of complementarities and synergies.
·
In cooperation with TAs ensure that
all field work is implemented in line with REGAL-IR’s approach and
implementation methodologies. Ensure high quality standards of field
implementation that achieves measurable impacts at target group level.
·
Establish transparent and accountable
mechanisms for targeting and ensure appropriate targeting as per REGAL-IR
strategy. Report errors of inclusion and exclusion.
·
Ensure that project implementation is
community-led and driven and follows evidence-based better practices and
approaches.
·
Ensure mainstreaming of gender
equality, focusing on the enhancement of women’s economic and social
empowerment.
·
Lead sector/theme integration at
field level.
·
Support needs assessments and other
missions for the development of additional proposals, which are integrated in
REGAL-IR, e.g. Crisis Modifier.
·
On the basis of the REGAL-IR
sustainability strategy, ensure project implementation adequately incorporates
impact sustainability.
·
Contribute to internal learning,
quality enhancement (technical, operational) and cross county learning through
feedback, sharing of better practices and lessons learned as well as
suggestions for improvements.
3. Implement project activities with
communities.
·
Liaise with elders and other
community representatives.
·
Facilitate PLPA processes with
communities.
·
Lead transparent and accountable
participatory targeting of project target groups and beneficiaries.
·
Assess capacity building needs.
·
Organize capacity building events and
processes.
·
Conduct trainings.
·
Provide technical advisory
assistance.
·
Organize exchange visits.
·
Conduct regular supervision and
monitoring of field implementation.
·
Identify and select Community
Facilitators (CF).
·
Build CF’s capacities in order to
enable them to catalyze community learning and action plan implementation,
including planning, facilitation, monitoring, and documentation.
·
Liaise with other POs for
cross-learning.
4. Ensure regular monitoring,
documentation, and reporting.
·
Lead field work for baseline,
annual/mid-term/end-term evaluations and other surveys at county level.
·
Lead regular project monitoring at
field level. Coordinate monitoring with M&E and other TAs.
·
Lead project documentation (e.g.
success stories, photos, case studies) at field level. Coordinate documentation
with Communication Officer and TAs.
·
Ensure timely, comprehensive and
complete monthly reporting from POs and CFs.
·
Review and validate PO reports.
·
Prepare project monthly county
reports and other documents. Ensure reports and documents reach the M&E TA
and/or other users as per agreed deadlines.
·
Lead regular and timely early warning
information sharing.
·
In cooperation with M&E TA ensure
up-to-date and accessible county data base for all project activities and
sites. Take appropriate measure to avoid data, information and document loss.
·
Translate conversations and documents
for non-local language speaking staff to English when required.
5. Liaise and coordinate with
government, development and humanitarian agencies, private sector, and other
stakeholders at county level.
·
Liaise regularly with communities,
elders, local authorities, private sector enterprises and other agencies
operational in project counties in North Eastern Kenya to ensure coordination
and effective implementation of intervention activities.
·
Participate in stakeholder
coordination meetings and pro-actively contribute to county coordination.
·
Represent REGAL-IR at county level.
·
Lead practical cooperation between
REGAL-IR and government programs, REGAL-IR and other USG-funded projects as
well as REGAL-IR with other projects in the county.
·
Support organization of visitors’ and
other trips at county level.
·
Support organization of workshops and
meetings.
Any other duties as required.
Skills and Qualifications
·
University degree and or Diploma in
Agriculture, Livestock, micro-entrepreneurship, NRM, DRR or related livelihoods
field and at least 10 years’ experience working in similar projects.
·
Minimum 5 years practical work with
NGO/ Government or UN experience in pastoral ASAL is required.
·
Ability to multi-task and effectively
handle stressful situations.
·
Ability to manage own workload and
juggle competing priorities in order to meet deadlines.
·
Strong proficiency in providing
capacity building, training and mentoring to project staff and partners.
·
Excellent verbal and written
communication skills. Fluency in English and fluency in the specified County
dominant language is essential.
·
Strong interpersonal skills and
ability to establish and maintain effective working relations within a team and
with other stakeholders.
·
Proven problem-solving and
negotiation skills, and evidence of successful team leader and player;
·
Proficiency in computer applications
such as word processing, spreadsheets, power point, etc.
·
Strong report writing skills;
·
Ability to live and work in an
isolated ASAL area in conditions of limited comfort.
·
Willingness to travel frequently.
·
Driving licence for motorcycle and
ability to use motorcycle in the project area.
Application Process
This is a challenging opportunity for
a dedicated and highly motivated professional.
If you would like to join this
dynamic team, and help bring better resilience and economic growth for Africa,
please quote the position in the email subject matter and submit your
application to jobs@adesoafrica.org, quoting the position title in the email
subject matter by 13th March, 2015.
Kindly note that applications
screening and interviews will be on a rolling basis.
Each application should be addressed to the Regional Human Resources Manager and include the following:
·
An updated CV; and
·
An application letter which should
include cover letter, remuneration requirements and contact information for
three work-related referees.
Applications not including all of the
above information will not be reviewed.
We regret that only short-listed
candidates will be contacted.
Adeso is an equal opportunity employer and does not discriminate based on one's
background, beliefs, gender or sexual orientation.