The International Rescue Committee
(IRC) in Kenya serves vulnerable populations in the Turkana and Garissa regions
as well as in Eastleigh, Nairobi.
The IRC implements programs in the
areas of comprehensive primary health care, nutrition, protection, peace
building, water and sanitation and hygiene (WASH), HIV/AIDS prevention,
response to gender based violence, disaster risk reduction (DRR), livelihoods
and governance.
Vacancy: Field Coordinator - Kakuma
Sector: Program
Management
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
Job Purpose / Objective: The Field Coordinator shall be responsible for
supporting, coordinating and supervising the implementation of the IRC programs
in Kakuma refugee camp with specific focus in ensuring effective functionality
of all the support functions of the program.
Additionally, the FC will support
adherence to the Mission Strategic Objectives in the Kenya Program within
program development in Kakuma refugee camp. The FC will also be responsible for
grant management and reporting.
The FC will be responsible for direct
supervision and monitoring Human Resources, Administration, Supply Chain,
Finance and all Program functions of the program to ensure strict compliance to
all IRC procedures/policies.
The FC will oversee day to day
management of Staff Safety and security during all phases of field
operations.
The FC will also be responsible for
assessing program support and program support staff quality, effectiveness and
providing guidance and support to staff.
The FC will from time to time
represent the IRC Kakuma refugee camp program in various coordination
forums.
The FC reports to the Deputy Director
of Operation and will be responsible for the following:
Key Responsibilities:-
Program Management:
Grant management
Key Responsibilities:-
Program Management:
Grant management
- Ensure quality and timely implementation of
grants by staff with specific focus to the program support sections of
each respective grant;
- Oversee the development of detailed project
work plans for all programs and program support functions;
- Oversee all budget expenditures in the IRC
Kakuma operation and ensure they are allowable and allocable according to
IRC and donor regulations.
- Ensure accurate budget spending and tracking
by program managers and program support functions;
- Lead the field team in the Review of Monthly
Budget vs. Actual reports with program staff, make recommendations on the
basis of these and ensure that appropriate action is taken in a timely
fashion.
New Program Development
- Identify new program possibilities in
collaboration with field- and Nairobi-based program staff, specifically
the Deputy Director Programs and the Technical Coordinators;
- Oversee development of new proposals by
program staff as required
- Oversee budget development at field level
Monitoring & Evaluation
- Ensure appropriate M&E activities are
carried out regularly by program staff in all sectors (data collection
& analysis, monitoring of project progress against established work
plans, monitoring of established indicators and utilization of results to
inform program (re-)design);
- Support in Identifying gaps in M&E systems
and make recommendations for improvement.
Strategic Planning
- Support the integration of program activities
to create coherent, quality and complimentary programming;
- Specific focus to ensure strong integration of
program support functions with direct program related activities
- Participate in workshops at field level to
establish and monitor annual operating plans for the strategic plan;
- Ensure that all project activities are
consistent with established best practices and IRC’s Program Framework
principles.
Field Operational Management:Security
- Monitor the security situation in Kakuma/ its
environs and ensure the senior Nairobi staff are continually updated and
informed of developments with implications for staff safety and for
program implementation;
- Oversee revision of the IRC Kenya Security
Manual as it pertains to Kakuma and its environs
- Responsible at field level for staff
evacuations.
Human Resources/Administration
- Directly manage, supervise and mentor all
Program Managers, HIS officer, Finance manager, HR Officer, Safe programming
Officer, Supply chain manager and safety and security officer based in IRC
Kakuma refugee camp
- Ensure that all performance evaluations for
all staff are conducted on time, and review all evaluations to ensure
quality and consistency;
- Support in Identifying training needs for
program support staff members and make appropriate recommendations to the
DDP, DDO and the CD;
- Ensure that administrative matters of the
field office are carried out in accordance with IRC HR and administration
policies;
- Ensure that all IRC staff at the Field level
are in compliance with the IRC Code of Conduct and other relevant policies
pertaining to staff conduct.
Supply Chain
- Oversee the carrying out of supply chain
support operations by IRC Kakuma supply chain staff, including procurement
(both local and through Nairobi), stock management, asset management,
vehicle operations, equipment maintenance and repair (including
communications and computer equipment);
- Ensure compliance with IRC and donor supply
chain policies;
Finance
- Oversee the financial management of field
office operations by the Program Managers, and the Finance staff,
including cash management, issuing and tracking advances, ensuring
complete and correct use of all finance forms; timely notice to Nairobi of
cash transfer needs;
- Ensure compliance with IRC and donor finance
policies;
Representation / Communications
- Represent IRC in dealings with local
authorities (administrative, sectoral and security officials), fellow NGOs
and other stakeholders;
- Represent IRC at Kakuma refugee camp level in
advocacy
- Coordinate IRC program activities with
relevant officials and other humanitarian agencies;
- Liaise closely with IRC’s partner agencies in
Kakuma refugee camp and as relevant within Turkana county, both
international and national NGOs, FBOs and CBOs
Key Result Areas:
- Strategic Leadership in effective program
design and implementation, grant compliance
- Effective representation of the IRC in key
forums (GoK, Partners, stake holder, donor) articulating IRC programming,
country strategies and seeking to strengthen coordination/partnerships.
- Effective partnerships with the County health
authorities, mission health facilities in the region offering
complementary health services
- Optimal and effective resource utilization in
the overall IRC operations through implementation approaches in both
programming and operations
- Contribute towards development of the IRC
policies, procedures and ensure adherence and compliance by all Kakuma IRC
staff
Required Qualifications:
- Graduate degree in Development Studies,
International Relations or similar OR relevant technical qualification
(Health, Nutrition, Gender etc) preferred.
- Masters in public health is an added advantage
- At least 5 years experience of implementing
multi-sectoral humanitarian relief or development projects in Africa or
similar context preferred.
Required Experience &
Competencies:
- Experience of working in complex emergency
settings implementing and managing Primary Health, GBV, Nutrition or
HIV/AIDS programs in emergency or refugee settings.
- Knowledge of and experience in working with
and coordinating with international and national partner organizations.
- Experience managing UNHCR, WFP, BPRM, UNICEF,
PEFPAR/CDC, ECHO, funded projects an added advantage
- Excellent written and oral communication
skills
- Budget development, and strong budget
management experience
- Excellent organizational skills with
demonstrated ability to manage large amounts of information and prioritize
work
- Good security management skills preferred.
- Good working knowledge of communications
systems (satellite communications, VHF and HF radio) preferred
- Good working knowledge of computer software:
MS Word, Excel & email applications required; MS Access, GIS
preferred.
Personal Characteristics:
- Strong sense of personal integrity.
- Attention to detail.
- Strong supervisory skills.
- Ability to multi-task.
- Good interpersonal and communication skills.
- Team spirit and problem solving abilities.
- Willingness to live and productively work in
insecure, unstable and/or harsh environments
- Flexibility and adaptability
- Desire to learn
- Cultural sensitivity
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and employee benefits are
compliant to the Kenyan NGO Sector.
How to Apply
How to Apply
CLICK HERE to
apply online
Please apply on or before 31st March, 2015
IRC leading the way from harm to
home.
IRC is an Equal Opportunity Employer.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the
basis of merit without regard to race, sex, color, national origin, religion,
sexual orientation, age, marital status, veteran status or disability.