Purchasing Administrator Job in Nairobi, Kenya

Vacancy: Purchasing Administrator

Reports to: Office Manager

In their absence:Country Manager

Location:  Nairobi Office

Key Responsibilities:
  • To efficiently operate the day to day activities in the Purchasing department, ensuring all purchase orders are undertaken in a commercially focussed and accurate manner.
  • Monitor and file purchase tracker weekly and update Rig Superintendents and Country Manager
  • Monitor all purchases and follow up on outstanding items
  • Monitor, coordinate and follow up with customs clearing agents on all  import/export
  • Supporting all the internal departments with the sourcing of items required for the business and provide guidance on products/suppliers and services.
  • Creating good working relationships with external suppliers, third party contacts and promotes the company in a pro-active manner.
  • Supply all reporting to finance to assist with the month end reporting.
Main Duties:
  • Ensure that all purchase orders are input on to the system accurately and efficiently.
  • Liaise with the sites and Head Office regarding the delivery of goods.
  • Monitor and log any discrepancies between delivered items and resolve these issues between the relevant parties.
  • Monitor all purchase requisitions from the rigs
  • Contact suppliers for quotes
  • Quote comparison and report to Rig Superintendents and Country Manager
  • Monitor Quotations vs. invoiced prices.
  • Identify and resolve logistic queries.
  • Resolve any invoice queries with the suppliers.
  • Ensure GRN numbers to invoices and liaise with the Accounts department as required.
  • Inventory Monitor
  • Tracking spend/orders planned by individual job.
  • Ensure all export/import are up to date
Training and Development
  • To ensure continuous development, to assist you within the Procurement team and your individual role.
  • Maintain contact with relevant parties to ensure up to date with procedures and legislation.
Relationship Management
  • Ensure effective communication is undertaken with senior management, staff within Head Office and site staff.
  • Build professional relationships with relevant external bodies, promoting the Company in a professional and positive manner.
General
  • Promote teamwork within the Company.
  • Undertake relevant Health & Safety training within the work place and ensure Company Health & Safety Policies are adhered to at all times.
  • To undertake Ad-Hoc tasks as and when necessary to assist with the business needs and recognise the need for flexibility with in the role.
Qualifications and experience required for this role:
  • Have experience of working under pressure and the ability to meet deadlines.
  • Previous experience of working in an environment of this nature
This role profile is not exhaustive; it will be subject to periodic review and may be amended to meet the changing needs of the business. 


The post holder will be expected to participate in this process and we would aim to reach agreement to the changes.

If you meet the above mentioned requirements; please send your resume clearly indicating the position applied and your current/ last salary to recruitment@amsol.co.ke

Only shortlisted candidates will be contacted