Self Help Africa is an International
NGO supporting rural development projects in nine African countries in order to
reduce poverty among rural communities through local demand-driven initiatives
in agriculture.
We work with rural communities to
bring sustainable solutions to the causes of hunger and poverty; enables local
people to tackle challenges in ways which are practical, cost effective, and
sustainable.
Self Help Africa seeks to recruit suitable candidate to fill the position of:
Job Title: Partnership and Finance Officer
Department: Finance
Location: Nairobi,
Kenya
Reports to: Head
of Finance and Administration (HoFA)
Job Purpose: The Partnership and Finance Officer will support
the existing finance department in Self Help Africa.
S/he will be directly responsible for
providing guidance and support to all the local partner organisations funded
and managed by the Kenya Country Programme.
This will include but not be limited
to the identification of training requirements, provision of training,
undertaking risk assessment and internal audit assignments and the provision of
assistance and advice on financial systems and procedures for best practice.
Key Responsibilities:
Partner Management
- Assist partners in developing their own
financial management and procurement policy guidelines where necessary;
- Map the partner budgets to standard SHA
nominal codes;
- Monthly review of partner disbursement
requests, trial balance, financial templates, reports and statements
received from the partners;
- Assist in the reconciliation and monitoring of
the partner advance accounts in PSF (accounting software);
- Develop a training schedule and undertake the
training & ongoing mentoring of all partners to ensure they have a
stronger financial system and structure in place;
- Coordinate regular internal audit scrutiny of
local partner organisations, ensuring their financial systems and controls
are of an appropriate standard to ensure security and effective management
of funds advanced by SHA;
- Assist HQ in the development of a reporting
template for partners, and prepare transactions for posting into PSF by
the Finance Officer;
- Review of finance documents and regular field
visit to partners project implementation areas offices;
- With support from the Head of Finance and
Administration, lead the coordination of annual external audit for the
country partner programmes component in the SHA annual audit;
- Perform comprehensive due diligence
procedures/exercises on potential partners;
- Perform any other duties as assigned by Head
of Finance and Administration from time to time;
Proposals and Funding Initiatives
- In conjunction with the Programmes team and
HoFA assist in the preparation of budgets in line with the donor proposal
guidelines/scoping documents.
Regulatory Environment
- Keep up to date with any changes in the
regulatory environment (PBO Act, NGO Board, KRA and any laws that would
affect the operations of the country programme.
- Propose mitigating measures and measures for
the compliance/adaption to the changes to the organization.
- Assess whether Finance policies within the
country are up to date and propose any changes.
- Represent the organization at such forums and
with regulatory stakeholders if need be.
- Ensure annual returns are prepared and
completed and submitted to the relevant authorities.
- Assist the programme team in terms of guidance
in the formation of the Farmer Cooperatives and Farmer
Associations/management.
Key Relationships:
Internal
- Country management team
- Country Finance Team
- Finance Managers, HQ
- Programme Support Coordinators, HQ
External
- Stakeholders, government departments, external
auditors, donor auditors
- Executive Director and Finance personnel of
all partner organizations,
Knowledge and Experience:
- At least 5 years experience in financial
management and/or administration preferably in the NGO sector
Qualifications / Other Requirements:
Essential
- Internationally recognised Accounting
Qualification (CA, ACA, CIMA, CPA)
- Strong technical abilities and up to date
knowledge of Generally Accepted Accounting Principles
- Fluency in spoken and written English
- Experience in the preparation and review of
management accounts and the critical analysis of a trial balance
- Must be willing to travel as this position
will involve over 60% staff time of travelling in a month
Desirable
- Experience in managing multiple donor grants
and understanding of major donor requirements
- Experience of internal audit and / or
undertaking risk assessment or internal control reviews
- Experience of managing, training and
supporting staff
Role Competencies:
- Excellent verbal, analytical, organisational
and written skills
- People management skills
- Proactive and motivated with a strong
commitment to Self Help Africa’s vision, mission and values
- Excellent ICT skills including a good
knowledge of MS Office and accounting software
- Attention to detail and the ability to
critically review and analyse financial reports
How to Apply
Qualified candidates should send a covering letter and a completed application form (CLICK HERE to Download the Form) by E-mail to: pauline.mungo@selfhelpafrica.net.
Qualified candidates should send a covering letter and a completed application form (CLICK HERE to Download the Form) by E-mail to: pauline.mungo@selfhelpafrica.net.
Please type “PFO Kenya - [your name]”
in the subject line of the e-mail.
The closing date for receiving
applications is not later the Close of Business on Wednesday the 28th of
January 2015.
Please do not send certificates at this stage.
Only short listed candidates will be
contacted.
Self help Africa is committed to equal employment opportunities and diversity
Self Help Africa is an equal opportunities employer