Job Title: Medical Clinic Administrator
Industry: Medical
Location: Nairobi
Salary: Kshs 45,000 – 50,000 Gross.
Our client is a surgeon by profession and also a consultant with one of the
leading inpatient and outpatient hospitals in Nairobi.
He is also a
certified Trainer in Advanced Trauma Life Support and has been in practice for
over 15 years.
He currently
runs a clinic with interest in management of Craniofacial Trauma, Aesthetic
Facial surgery and facial reconstruction. He seeks to hire a competent well
experienced Administrator
Job Purpose: Responsible for a diverse
set of administrative tasks and support to clinic operations by maintaining
systems and supervising staff.
Duties and Responsibilities:-
- To provide
administrative support to the surgeon
- Undertake general
office duties such as dealing with correspondence, faxes and internal and
external e-mail enquiries; drafting and sending standard letters etc. on
behalf of the surgeon
- Undertake all front
office responsibilities including switch board operation, customer
care and general hygiene of the office
- Developing and
implementing of appropriate systems to ensure the work flow within the
clinic environment.
- Providing a customer
focused service within the clinic environment.
- Providing PA support-
booking travel, diary management, document preparation, formatting and
proof reading documents, answering incoming director enquiries
- Liaising with third
parties on procurement, support or sourcing matters
- Operate manual and
computerized office systems
- Designing filing
systems and maintaining up-to-date records of patients
- Liaises with patients
to arrange appointments
- Assisting with
day-to-day accounting matters including preparation of cheques, bank
deposits, bank reconciliations and the control of all matters pertaining
to Accounts Payable and Accounts Receivable
- Serving as a liaison
between clinic and external agencies
- Monitoring and
maintaining supplies of stationery, documents etc and controlling
inventory
- Manage the petty cash
system.
- Recording office
expenditure and managing the budget
- Maintaining the
condition of the office and arranging for necessary repairs
- Sourcing and ordering
stationery and office equipment
Knowledge
& Qualifications
- A university or
college diploma in business management, health studies or equivalent
professional qualification
- At least 4 years solid
work experience in administration of a company or organization
- Advanced proficiency
in Microsoft Word, Outlook and Excel
- Business level English
skill (verbal and writing)/ Fluency in Kiswahili would be a positive asset
- Sound knowledge in
administrative management in Kenya
- Hard working, highly
responsible, proactive and self-motivated
- Flexible, open-minded
and honest
If you are up
to the challenge, posses the necessary qualification and experience, please
send your CV only quoting the job title on the email subject (Medical Clinic
Administrator 45 – 50K Gross) to vacancies@corporatestaffing.co.ke before
Wednesday 28th January, 2015
Kindly indicate current/last salary on your CV
N.B: We do not charge any fee for receiving your CV or for interviewing
Only candidates short-listed for interview will be contacted.
