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Administrator Job in Nairobi Kenya (45K - 50K)

Job Title: Medical Clinic Administrator

Industry: Medical
Location: Nairobi
Salary: Kshs 45,000 – 50,000 Gross.

Our client is a surgeon by profession and also a consultant with one of the leading inpatient and outpatient hospitals in Nairobi. 

He is also a certified Trainer in Advanced Trauma Life Support and has been in practice for over 15 years. 

He currently runs a clinic with interest in management of Craniofacial Trauma, Aesthetic Facial surgery and facial reconstruction. He seeks to hire a competent well experienced Administrator
Job Purpose: Responsible for a diverse set of administrative tasks and support to clinic operations by maintaining systems and supervising staff.

Duties and Responsibilities:-
  • To provide administrative support to the surgeon
  • Undertake general office duties such as dealing with correspondence, faxes and internal and external e-mail enquiries; drafting and sending standard letters etc. on behalf of the surgeon
  • Undertake all front office responsibilities including switch board operation, customer care  and general hygiene of the office
  • Developing and implementing of appropriate systems to ensure the work flow within the clinic environment.
  • Providing a customer focused service within the clinic environment.
  • Providing PA support- booking travel, diary management, document preparation, formatting and proof reading documents, answering incoming director enquiries
  • Liaising with third parties on procurement, support or sourcing matters
  • Operate manual and computerized office systems
  • Designing filing systems  and maintaining up-to-date records of patients
  • Liaises with patients to arrange appointments
  • Assisting with day-to-day accounting matters including preparation of cheques, bank deposits, bank reconciliations and the control of all matters pertaining to Accounts Payable and Accounts Receivable
  • Serving as a liaison between clinic and external agencies
  • Monitoring and maintaining supplies of stationery, documents etc and controlling inventory
  • Manage the petty cash system.
  • Recording office expenditure and managing the budget
  • Maintaining the condition of the office and arranging for necessary repairs
  • Sourcing and ordering stationery and office equipment
Knowledge & Qualifications
  • A university or college diploma in business management, health studies or equivalent professional qualification
  • At least 4 years solid work experience in administration of a company or organization
  • Advanced proficiency in Microsoft Word, Outlook and Excel
  • Business level English skill (verbal and writing)/ Fluency in Kiswahili would be a positive asset
  • Sound knowledge in administrative management in Kenya
  • Hard working, highly responsible, proactive and self-motivated
  • Flexible, open-minded and honest
If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Medical Clinic Administrator  45 – 50K Gross) to before Wednesday 28th January, 2015

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing

Only candidates short-listed for interview will be contacted.

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