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Administrative Assistant Job in Nairobi Kenya

Our client an NGO dealing in changing livelihoods in projects countrywide is seeking administrative Assistant to be based in Nairobi


  • Assist planning, staffing, scheduling, budgeting, ensuring quality of work, consistency across projects, coordinating with consultants, and communicating with the client and regulators.​
  • Provides project cost analysis on a daily basis to determine costs expended against bid estimate
  • Update and understand project summaries and update work order
  • Coordinate travel arrangements, report petty cash use, report staff work hours to be converted to payroll.​
  • Record, track and report all project site expenses in heavy job
  • Work with site superintendent and project manager to ensure all client billings are processed monthly by verifying quantities and percent completion.​
  • Track and record all credit card reports.​
  • These items are not meant to be exhaustive of responsibilities, duties or requirements.​ Additional tasks may be requested as needed to meet overall objectives
  • The candidate should have a degree or diploma in business administration and basic accounting skills with not less than 3 years’ experience.
The Candidate
  • Excellent written and oral communication skills
  • Excellent interpersonal skills
  • Effective leadership skills
  • Excellent organizational skills
  • Detail Oriented /​ Multi-tasking
  • Thorough knowledge of equipment capabilities/​capacities
  • Good problem solving skills /​ decision-making skills
  • Good computer skills including knowledge and experience with Microsoft Office.
  • Must be mentally and physically fit to perform assigned duties
  • Must be able to stand, sit and walk for extended periods
This position will be assigned to multiple job sites during a calendar year and will most likely be away from home for long periods during an extended project.

Client is an Equal Opportunity Employer.

Applications to

Deadline for receiving applications is 24th February 2015.

Please do not send scanned documents or PDF files.

Only Shortlisted candidates will be contacted.

Those currently earning less than 60,000 need not apply

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