Tana River County Government
County Public Service Board
Tana River County Public Service
Board wishes to recruit competent and qualified persons to fill the following
vacant positions in the County Public Service Board Secretariat
1. Assistant Director, Human Resource Management and Development
JG “P”
One (1) Post
The Assistant Director, Human
Resource Management and Development will report to the Secretary, County Public
Service Board and will be responsible for provision of administrative and
secretarial support services.
Duties and Responsibilities
·
Sending notices, preparation of
agenda for board meeting and implementing decisions of the Board;
·
Implementing Human Resource
Management policies, rules and regulations of the County Public Service board.
·
Supporting the establishment and
Operationalisation of human resource management function.
·
Ensuring correct interpretation of
human resource policies, rules, regulations, labour laws and other relevant
statutes.
·
Supporting the establishment of
performance management systems.
·
Establishing records, management
systems in the County Public Service board.
·
Preparation of human resource
reports.
·
Developing & installing proper HR
Audit systems, job evaluation tools, schemes of service, HR manuals, and
Payroll systems.
·
Offering advice on Public Service
regulation and guidelines as well as Human Resource Management policies.
·
Performing any other duties that may
be assigned by the board.
Requirements for Appointment
·
Have a bachelor degree in Business
Administrations (Human Resource option) or social sciences from recognized
University (a Higher National Diploma in Human resource management from
recognized institution will be an added advantage);
·
Served for at least five years as
human resource officer in either private or public sector
·
A master degree in human resource
management will be an added advantage
·
Demonstrate Professional competence ,
managerial administrative capability initiative on the general organization and
management of human resources
·
Demonstrate conceptual, analytical,
leadership and report writing skills
·
Ability to generate new ideas for
performance improvements and results
·
Satisfy the requirements of chapter
six in the Kenya constitution
2. Senior Human Resource Officer
L (Two (2) Posts)
Duties and Responsibilities:-
·
Investigate and handle complaints on alleged
breaches of the public officer Code of Conduct and Ethics in accordance with
the service regulations and the complainants informed accordingly
·
Carry out compliance inspection on
financial declarations in the devolved units and departments
·
Create awareness in the county public
service on article 10 & 232 values and principles
·
Sensitize Board and county government
staff on integrity issues including Anti-Corruption initiatives
·
Advertising vacancies which require
competitive filling by the Board
·
Monitor and evaluate performance of
human resource units in the county
·
Facilitating the Board in the
interviewing process
·
Investigate and report on human resource
management complaints and grievances
·
Undertake Human Resource Audit
Inspections and ad-hoc/special investigations to assess the level of compliance
with the existing rules and regulations in the discharge of the delegated
powers.
·
Preparation of briefs on disciplinary
cases
·
Monitor and evaluate compliance with
values and principles in article 10 & 232 and documenting findings
Requirements for Appointment
·
Holder of a relevant bachelors degree
and a member of relevant professional body
·
At least five years experience in
managing the Human resource functions in public institution.
·
Proficiency in Computer applications
3. Human Resource Management Officer
II
J (Four (4) Posts)
Duties and Responsibilities:-
·
Receive and file declarations of
Incomes, Assets and Liabilities from the county public service.
·
Receive and complaints on alleged
breaches of the public officer Code of Conduct and Ethics.
·
Receiving and sorting applications
·
Verifying information in applications
as per the indents for pre- selection purpose
·
Undertake annual Human Resource Audit
Inspections and ad-hoc/special investigations to assess the level of compliance
with the existing rules and regulations in the discharge of the delegated
powers.
·
Processing appointments, promotions,
discipline, transfers and other related duties in human resource management;
·
Undertaking training needs
assessment;
·
Payroll management;
·
Updating HR policies and procedures
manual and career progression guidelines in a timely manner
·
Coordinating organization development
and job reviews;
·
Analyzing disciplinary cases for
relevant disciplinary committees,
·
Conducting skills audit;
·
Analyzing staff performance and
career progression and making appropriate recommendations.
Requirements for Appointment
·
Diploma in Human Resource Management,
Industrial Relations, Records Management/Public Administration from a
recognized Institution;
·
Three years experience in managing
the Human resource functions in public institution.
OR
·
A Bachelors Degree in any of the
Social Sciences such as Government, Sociology, Public/Business Administration,
Human Resource/Personnel Management, or any other relevant qualification from a
recognized University/Institution
4. Finance & Administration Officer
(JG J)
One (1) Post
Duties and Responsibilities:-
·
Administer and manage the financial
systems as required by the Board
·
Establish and maintain office systems
for the sound operation of the Board
·
Monitor and action; maintenance,
repair, disposal and donation/acquisition of office equipment and vehicles
·
Provide administrative support to
other staff and to the Board using sound judgment, initiative, confidentiality
and sensitivity.
·
Maintain, prepare and reconcile all
records of income and expenditure and preparation of monthly and annual
financial reports.
·
Ensure appropriate systems are in
place to account for all incoming and outgoing monies.
·
Prepare monthly bank reconciliation
reports.
·
Monitor expenditure on a monthly and
quarterly basis and inform the Manager of these and provide budget comparisons
and variances.
·
Assist with the preparation and
monitoring of the budget in collaboration with the County Treasury and Board
Secretary, provide monthly profit and loss reports showing actual versus budget
income and expenditure.
·
Ensure effective practices within
budget guidelines.
·
Payment of accounts and banking of
cash receipts in a timely manner.
·
Preparation and management of
on-going maintenance requirements including warranties and insurance.
·
Supervision of daily payments and
receipts
·
Be responsible for tracking petty
cash, keeping appropriate records, and maintaining reconciliations
·
Organize Board Secretariat team
meetings, circulate agendas and take and circulate minutes
·
Balancing of cashbooks, imprest and
advances ledger
·
Develop and communicate the Board’s
annual procurement plan
·
Be responsible for annual returns and
reports
·
Assist with the annual audit
·
Maintain the leave management system
for the Board
·
Provide guidance on matters relating
to finance and administration.
·
Other duties as deemed necessary by
CEO
Requirements for Appointment
For appointment to this grade, a
candidate must be in possession of either a Bachelor of Business Administration
degree or Bachelor of Commerce degree (Accounting or Finance option),
post-graduate diploma in Planning, Certified Public Accountant part II qualification
Proficiency in Computer applications and be in possession of a minimum of three
(3) years experience in finance and administration.
5. Records Management and ICT Officer (HR
Registry Officer)
JG J
Two (2) Posts
Duties and Responsibilities:-
·
Manage the filing, storage and
security of documents for the Board
·
Administer employee files and records
in order to ensure accurate payment of benefits and allowances
·
Establish a registry and resource
centre for the Board
·
Manage distribution of Board
information
·
Be responsible for maintaining and
developing where necessary, the administration of office systems – paper and
electronic
·
Be responsible for dealing with day
to day IT queries and some technical requests(liaising with appropriate support
services where necessary to do so)
·
Manage file storage and post
·
Maintaining related registers
·
Ensuring security of files and
documents
·
Renewing file covers
·
Ensuring proper handling of documents
pending correspondence and bring-ups
·
Compiling Human Resource data
·
Preparing disposal schedules and
disposing dead files in accordance with relevant government regulations
Requirements for Appointment
·
Bachelors degree in information
sciences/Records Management OR
·
Posses a certificate in any of the
following disciplines; Human resource Management, Business administration,
Kenya Administration and Management Examination (KAME) or its equivalent
qualification from a recognised institution and has served as Records Management
Assistant for three (3) years
·
Shown merit in work performance
6. Clerical Officer II
Job Group ‘F’
(Three (3) Posts)
Duties and Responsibilities
The Specific duties of clerical
officer II will include compiling statistical records; sorting, filling and
dispatching letters; maintaining an efficient filing system; computation of
financial or statistical records based on routine or special sources of
information; preparing payment vouchers; compiling data and drafting simple
letters.
Requirements for Appointment
For appointment to this grade, a
candidate must be in possession of:
·
Kenya Certificate of Secondary
Education (KCSE) mean grade C Plain or its approved equivalent; and
·
Proficiency in computer applications;
·
A Certificate in any of the following
disciplines: Business Administration, Kenya Accounts Technician Certificate
(KATC), Information Communication Technology (ICT), Kenya Administration and
Management Examination (KAME) or any other approved equivalent qualification
from a recognized institution will be an added advantage.
7. Administrative Secretary II
Job Group J
Two (2) Posts
Duties and Responsibilities
·
Performing secretarial duties
including typing, correspondences, reports and memoranda
·
Receiving and screening calls and
correspondence on behalf of the chairman.
·
Managing chairperson’s calendar and
may arrange tentative schedules
·
Answering and screening telephone
calls for all office staff, takes and relays messages, responding to routine inquiries,
forwarding calls to appropriate party.
·
Receiving, date stamps and
distribution incoming mail and purchasing requisitions to appropriate office
staff.
·
Preparing special and recurring
departmental reports by gathering data from various sources, compiling and
typing data.
·
General office organization and
administration and maintaining a variety of logs and files
·
Perform general administrative
duties; postage, opening post, responding to emails, ordering stationery,
maintenance of equipment, etc. as required
·
Performs other duties as assigned.
Requirements for appointment
·
Candidates must be in possession of a
Diploma in Business administration, Computer Science, or its equivalent
qualifications from a recognized institution will also be considered.
·
At least one year of working
experience
·
Require good knowledge of County
Public Service Board operations
How to Apply
All applications should be submitted
in a sealed envelope clearly marked on the left side the position applied for,
and addressed to;
The Secretary
Tana River County Public Service Board
P.O. Box 181 – 70101
Hola
Email: trcpsb@gmail.com
Or hand delivered at the Tana River County Public Service Board.
Applications should reach the Secretary County Public Service Board on or before Monday 21st January 2015.
Only shortlisted candidates will be
contacted.