Tana River County Government
County Public Service Board
Tana River County Public Service
Board wishes to recruit competent and qualified persons to fill the following
vacant positions in the County Public Service Board Secretariat
1. Assistant Director, Human Resource Management and Development
JG “P”
One (1) Post
The Assistant Director, Human
Resource Management and Development will report to the Secretary, County Public
Service Board and will be responsible for provision of administrative and
secretarial support services.
Duties and Responsibilities
- Sending notices, preparation of agenda for
board meeting and implementing decisions of the Board;
- Implementing Human Resource Management
policies, rules and regulations of the County Public Service board.
- Supporting the establishment and
Operationalisation of human resource management function.
- Ensuring correct interpretation of human resource
policies, rules, regulations, labour laws and other relevant statutes.
- Supporting the establishment of performance
management systems.
- Establishing records, management systems in
the County Public Service board.
- Preparation of human resource reports.
- Developing & installing proper HR Audit
systems, job evaluation tools, schemes of service, HR manuals, and Payroll
systems.
- Offering advice on Public Service regulation
and guidelines as well as Human Resource Management policies.
- Performing any other duties that may be
assigned by the board.
Requirements for Appointment
- Have a bachelor degree in Business
Administrations (Human Resource option) or social sciences from recognized
University (a Higher National Diploma in Human resource management from
recognized institution will be an added advantage);
- Served for at least five years as human
resource officer in either private or public sector
- A master degree in human resource management
will be an added advantage
- Demonstrate Professional competence ,
managerial administrative capability initiative on the general
organization and management of human resources
- Demonstrate conceptual, analytical, leadership
and report writing skills
- Ability to generate new ideas for performance
improvements and results
- Satisfy the requirements of chapter six in the
Kenya constitution
2. Senior Human Resource Officer
L (Two (2) Posts)
Duties and Responsibilities:-
- Investigate
and handle complaints on alleged breaches of the public officer Code of
Conduct and Ethics in accordance with the service regulations and the
complainants informed accordingly
- Carry out compliance inspection on financial
declarations in the devolved units and departments
- Create awareness in the county public service
on article 10 & 232 values and principles
- Sensitize Board and county government staff on
integrity issues including Anti-Corruption initiatives
- Advertising vacancies which require
competitive filling by the Board
- Monitor and evaluate performance of human
resource units in the county
- Facilitating the Board in the interviewing
process
- Investigate and report on human resource
management complaints and grievances
- Undertake Human Resource Audit Inspections and
ad-hoc/special investigations to assess the level of compliance with the
existing rules and regulations in the discharge of the delegated powers.
- Preparation of briefs on disciplinary cases
- Monitor and evaluate compliance with values
and principles in article 10 & 232 and documenting findings
Requirements for Appointment
- Holder of a relevant bachelors degree and a
member of relevant professional body
- At least five years experience in managing the
Human resource functions in public institution.
- Proficiency in Computer applications
3. Human Resource Management Officer
II
J (Four (4) Posts)
Duties and Responsibilities:-
- Receive and file declarations of Incomes,
Assets and Liabilities from the county public service.
- Receive and complaints on alleged breaches of
the public officer Code of Conduct and Ethics.
- Receiving and sorting applications
- Verifying information in applications as per
the indents for pre- selection purpose
- Undertake annual Human Resource Audit
Inspections and ad-hoc/special investigations to assess the level of
compliance with the existing rules and regulations in the discharge of the
delegated powers.
- Processing appointments, promotions,
discipline, transfers and other related duties in human resource
management;
- Undertaking training needs assessment;
- Payroll management;
- Updating HR policies and procedures manual and
career progression guidelines in a timely manner
- Coordinating organization development and job
reviews;
- Analyzing disciplinary cases for relevant
disciplinary committees,
- Conducting skills audit;
- Analyzing staff performance and career
progression and making appropriate recommendations.
Requirements for Appointment
- Diploma in Human Resource Management,
Industrial Relations, Records Management/Public Administration from a
recognized Institution;
- Three years experience in managing the Human
resource functions in public institution.
OR
- A Bachelors Degree in any of the Social
Sciences such as Government, Sociology, Public/Business Administration,
Human Resource/Personnel Management, or any other relevant qualification
from a recognized University/Institution
4. Finance & Administration Officer
(JG J)
One (1) Post
Duties and Responsibilities:-
- Administer and manage the financial systems as
required by the Board
- Establish and maintain office systems for the
sound operation of the Board
- Monitor and action; maintenance, repair, disposal
and donation/acquisition of office equipment and vehicles
- Provide administrative support to other staff
and to the Board using sound judgment, initiative, confidentiality and
sensitivity.
- Maintain, prepare and reconcile all records of
income and expenditure and preparation of monthly and annual financial
reports.
- Ensure appropriate systems are in place to
account for all incoming and outgoing monies.
- Prepare monthly bank reconciliation reports.
- Monitor expenditure on a monthly and quarterly
basis and inform the Manager of these and provide budget comparisons and
variances.
- Assist with the preparation and monitoring of
the budget in collaboration with the County Treasury and Board Secretary,
provide monthly profit and loss reports showing actual versus budget
income and expenditure.
- Ensure effective practices within budget
guidelines.
- Payment of accounts and banking of cash
receipts in a timely manner.
- Preparation and management of on-going
maintenance requirements including warranties and insurance.
- Supervision of daily payments and receipts
- Be responsible for tracking petty cash,
keeping appropriate records, and maintaining reconciliations
- Organize Board Secretariat team meetings,
circulate agendas and take and circulate minutes
- Balancing of cashbooks, imprest and advances
ledger
- Develop and communicate the Board’s annual
procurement plan
- Be responsible for annual returns and reports
- Assist with the annual audit
- Maintain the leave management system for the
Board
- Provide guidance on matters relating to
finance and administration.
- Other duties as deemed necessary by CEO
Requirements for Appointment
For appointment to this grade, a
candidate must be in possession of either a Bachelor of Business Administration
degree or Bachelor of Commerce degree (Accounting or Finance option),
post-graduate diploma in Planning, Certified Public Accountant part II
qualification Proficiency in Computer applications and be in possession of a
minimum of three (3) years experience in finance and administration.
5. Records Management and ICT Officer (HR
Registry Officer)
JG J
Two (2) Posts
Duties and Responsibilities:-
- Manage the filing, storage and security of
documents for the Board
- Administer employee files and records in order
to ensure accurate payment of benefits and allowances
- Establish a registry and resource centre for
the Board
- Manage distribution of Board information
- Be responsible for maintaining and developing
where necessary, the administration of office systems – paper and
electronic
- Be responsible for dealing with day to day IT
queries and some technical requests(liaising with appropriate support
services where necessary to do so)
- Manage file storage and post
- Maintaining related registers
- Ensuring security of files and documents
- Renewing file covers
- Ensuring proper handling of documents pending
correspondence and bring-ups
- Compiling Human Resource data
- Preparing disposal schedules and disposing
dead files in accordance with relevant government regulations
Requirements for Appointment
- Bachelors degree in information
sciences/Records Management OR
- Posses a certificate in any of the following
disciplines; Human resource Management, Business administration, Kenya
Administration and Management Examination (KAME) or its equivalent
qualification from a recognised institution and has served as Records
Management Assistant for three (3) years
- Shown merit in work performance
6. Clerical Officer II
Job Group ‘F’
(Three (3) Posts)
Duties and Responsibilities
The Specific duties of clerical
officer II will include compiling statistical records; sorting, filling and
dispatching letters; maintaining an efficient filing system; computation of
financial or statistical records based on routine or special sources of
information; preparing payment vouchers; compiling data and drafting simple
letters.
Requirements for Appointment
For appointment to this grade, a
candidate must be in possession of:
- Kenya Certificate of Secondary Education
(KCSE) mean grade C Plain or its approved equivalent; and
- Proficiency in computer applications;
- A Certificate in any of the following
disciplines: Business Administration, Kenya Accounts Technician
Certificate (KATC), Information Communication Technology (ICT), Kenya
Administration and Management Examination (KAME) or any other approved equivalent
qualification from a recognized institution will be an added advantage.
7. Administrative Secretary II
Job Group J
Two (2) Posts
Duties and Responsibilities
- Performing secretarial duties including
typing, correspondences, reports and memoranda
- Receiving and screening calls and
correspondence on behalf of the chairman.
- Managing chairperson’s calendar and may
arrange tentative schedules
- Answering and screening telephone calls for
all office staff, takes and relays messages, responding to routine inquiries,
forwarding calls to appropriate party.
- Receiving, date stamps and distribution
incoming mail and purchasing requisitions to appropriate office staff.
- Preparing special and recurring departmental
reports by gathering data from various sources, compiling and typing data.
- General office organization and administration
and maintaining a variety of logs and files
- Perform general administrative duties;
postage, opening post, responding to emails, ordering stationery,
maintenance of equipment, etc. as required
- Performs other duties as assigned.
Requirements for appointment
- Candidates must be in possession of a Diploma
in Business administration, Computer Science, or its equivalent
qualifications from a recognized institution will also be considered.
- At least one year of working experience
- Require good knowledge of County Public
Service Board operations
How to Apply
All applications should be submitted
in a sealed envelope clearly marked on the left side the position applied for,
and addressed to;
The Secretary
Tana River County Public Service Board
P.O. Box 181 – 70101
Hola
Email: trcpsb@gmail.com
Or hand delivered at the Tana River County Public Service Board.
Applications should reach the Secretary County Public Service Board on or before Monday 21st January 2015.
Only shortlisted candidates will be
contacted.