Vacancy: Payroll Specialist (Accounts
Payable Background)
Industry: Security
Location: Nairobi
Salary: Ksh
50,000 – 60,000.
Our client is a well established top security solutions provider in Kenya. They
seek to hire an experienced payroll specialist, to ensure accurate processing
and recording of company’s payroll, provide timely and accurate financial
information.Duties and Responsibilities
- Ensures the accuracy of payrolls by auditing
departmental pay authorizations and verifying deductions from wages.
- Manages the payment of wages and salaries via
the accounting system and prepares periodic payroll reports.
- Reviews payrolls for compliance with the
company budget, personnel policies and wage and withholding laws including
KRA regulations for reporting and withholding, Kenyan Labour Law
requirements related to payroll practices and record keeping.
- Maintains personnel and pay records for
company employees to ensure accurate integration of such records with the
payroll and benefit systems.
- Administers and interprets all policies and
procedures for enforcement of provisions of the NHIF and NSSF statutory
bodies.
- Prepares analyses for the management regarding
current revenues and expenditures and estimated future requirements.
- Maintains awareness of current rules and
regulations pertinent to payroll, retirement and benefits and ensures the
timeliness and accuracy of payroll, insurance premiums and claim payments.
- Recommends changes in payroll policies and
procedures.
- Monitors changes in laws and regulations
pertaining to payroll which require Company policy changes and notifies
the Administrator
- Maintains frequent contact with department
heads, programming staff and State agencies.
- Audits all expenditures.
- Calculating and preparing checks for all
utilities, taxes and other payments,
- Review all invoices for appropriate
documentation and approval prior to payment
- Prioritize invoices according to cash discount
potential and payment terms
- Match invoices to checks, obtain all
signatures for checks and distribute checks accordingly.
- Research and resolve invoice discrepancies and
issues
- Process, audit check requests and credit card
bills.
- Post transactions to journals, ledgers and
other records
- Reconcile accounts payable transactions and
prepare analysis of accounts.
- Monitor accounts to ensure payments are up to
date
- Respond to all vendor inquiries.
- Reconcile vendor statements, research and
correct discrepancies
- Track expenses and process expense reports and
assist in month end closing.
- Maintain files and documentation thoroughly
and accurately, in accordance with company policy and accepted accounting
practices
- Provide supporting documentation for audits.
- General office duties including purchasing
office supplies and assisting with other projects as needed.
Qualifications:
- Bachelor’s degree in Accounting, CPA certification
will be an added advantage.
- 3 - 5 years payroll experience for large
number of staff.
- Must be from an accounts payable background.
- Working knowledge of payroll best practices.
- Working knowledge of Sage Evolution or Pastel
Software.
- Strong knowledge of government regulations.
- Strong work ethic and team player.
- High degree of professionalism.
- Ability to deal sensitively with confidential
material
- Strong interpersonal (verbal and written)
communication skills.
- Ability to communicate with various levels of
management.
- Decision-making, problem-solving, and
analytical skills.
- Organizational, multi-tasking, and
prioritizing skills.
If you are up to the challenge,
posses the necessary qualification and experience, please send your CV only
quoting the job title on the email subject (Payroll Specialist Accounts payable
50 – 60K) to jobs@corporatestaffing.co.ke before 23rd December, 2014
Kindly indicate your current/ last salary on your CV
N.B: We do not charge any fee for receiving your CV in our database nor for interviewing
Only candidates short-listed for interview will be contacted.