Vacancy: Associate Office Manager
Finance & Admin - Nairobi, Kenya
Job Purpose: To facilitating the efficient functioning of the
office through a range of administrative, clerical, financial and managerial
tasks.
Management Responsibility: To
provide professional guidance and advice on administration issues to the
ManagementDescription of Duties
- To ensure that all approved and regular tasks
pertaining to administration are carried out on time.
- Manage relationship with office supply vendors
and conduct special order of office supplies.
- Manage Evidence Action transactions with
vendors and service providers within the framework of Evidence Action
policies.
- Set up a system for managing visitor’s to the
office and ensure that they are adequately attended to.
- To monitor financial expenditure in respect of
administrative activities as per approved budget, procedures and policies.
- To prepare budgets, plans as well as periodic
and ad-hoc reports as and when needed
- To oversee cleaning and maintenance of office
facility and to supervise general cleanliness and maintenance of the
office at all times
- To organize for meetings and plan for
appointments
- Coordinate transport booking and accommodation
for staff members and visitors
- Manager office inventory of stationery and
furniture
- Supervising and monitoring the work of
clerical and administrative staff
- Managing office budgets
- Implementing and maintaining procedures/office
administrative systems
- Organizing induction programmes for new
employees
- Any other duties delegated from time to time
by your supervisor
Accountability
- Decision Making and Communication channels:
For routine decision making to be guided by generally accepted
organization rules and regulations. Refer to Director of Finance and
Administration on issues out of normal policies and procedures
- Responsibility over data or information: Has
access to important and highly confidential information. Keep all Evidence
Action program activities and vendors strictly confidential
- Responsibility over assets: Computer, printer,
office equipment, office furniture, office supplies
- Responsibility over staff: Accounting staff
within the department section
Professional Qualifications
- Degree in Business Administration or relevant
filed
- Proficiency in Microsoft Excel, Word, Outlook,
and Internet Explorer.
- Should be an effectual communicator verbally
as well as through writing skills.
Relevant Experience and Key skills
- Minimum three years’ work experience in
similar administrative responsibilities
- Effective problem-solving skills
- Excellent interpersonal skills, must be able
to interact in a mature, professional and friendly manner with local and
international colleagues
- Ability to work on multiple tasks concurrently
and under pressure.
- Attention to details with good understanding
of filing processes
- Highly developed organizational skills
Personal Attributes
- Strong team leader and player
- Interpersonal skills
- Excellent networking skills
CLICK HERE to apply online
