Job Title: Grants, Accounting & Reporting Coordinator
Position Code: SCI 2ARC
Team / Programme: Finance
Location: Nairobi
Grade: 3
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: He/she will support the Award Accounting and Reporting Manager in overseeing the financial reporting aspect of Award Management ensuring partners are adequately supported and that financial reports are done accurately.
Role Purpose: He/she will support the Award Accounting and Reporting Manager in overseeing the financial reporting aspect of Award Management ensuring partners are adequately supported and that financial reports are done accurately.
Scope of Role:
Reports to: Awards Accounting and Reporting Manager
Dimensions: Save the Children has been operational in Kenya
since the 1950s, providing support to children through developmental and
humanitarian relief programmes delivered both directly and through local
partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH. In 2012, as part of a global reorganization process, Save
the Children combined the programmes of SC UK, SC Canada and SC Finland to create
a single operation in Kenya.
In February 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own. Save the Children now
has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir.
We work through partners in many
other parts of the country. We have a staff complement of around 300 staff and
an operating annual budget of approximately US$25 million in 2014.
Staff directly reporting to this post: Awards Assistant
Key Areas of Accountability:
Award implementation
Staff directly reporting to this post: Awards Assistant
Key Areas of Accountability:
Award implementation
·
Working with members to Coordinate
submission of timely requests for locally received income
·
Monitor potential award write
offs/backs and forex losses/gains
·
Ensure that coding structure have
been created for all new awards
·
In collaboration with budget holders
ensure that all new budgets are phased in and uploaded to FMS Aggresso. For
existing awards, ensure that rephrasing is done on quarterly basis.
·
Tracking of Accruals and commitments
and ensuring they are included in the final reports
Reporting and coordination
·
Oversee and ensure timely and
accurate production of monthly budget Vs actuals BVAs report)
·
Ensure that recharges identified by
Project Managers and all revisions are posted in Agresso within the month they
are identified
·
Production and review of donor
financial reports for accuracy and compliance with donor & SCI requirements
before sign off by FD/AARM.
Partners support
·
Ensure that partner financial reports
are received in time, recorded and reported against.
·
Train the partners with regarding to
financial reporting requirements for all partner implemented award
·
Provide support to partners in preparation
of their financial reports per established agreements
·
Assist in developing tools for local
partners’ assessment and train SC programme staff in their use
·
Make regular visits to partners and
ensure their support needs are highlighted to Operations team
·
Supervises proper procedures are set
in place for sub-granting process to local partners
·
Supports local partners to ensuring
proper utilisation of project funds as per sub-grant agreement and the
development of procedures, particularly in terms of procurement and financial
management
·
Ensure that partner reports are
posted in Agresso on a monthly basis
·
Reviews and approves reports
submitted by local partners
·
Ensures grant management performance
of partners is in line with agreed MoU
Audit and Evaluations
·
Support the Awards coordinator with
Project audits providing financial reports and support documents
·
Ensure that timesheets records are
maintained for all grants
Leadership and team management
·
Ensure that Awards Reporting
Assistant has clear work-plans and measurable indicators
·
Ensuring on-going staff development,
capacity building and staff training needs are met.
Skills and Behaviours (our Values in
Practice)
Accountability:
·
Holds self accountable for making
decisions, managing resources efficiently, achieving and role modelling Save
the Children values
·
Holds the team and partners
accountable to deliver on their responsibilities - giving them the freedom to
deliver in the best way they see fit, providing the necessary development to
improve performance and applying appropriate consequences when results are not
achieved
Ambition:
·
Sets ambitious and challenging goals
for themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
·
Widely shares their personal vision
for Save the Children, engages and motivates others
·
Future orientated, thinks
strategically
Collaboration:
·
Builds and maintains effective
relationships, with their team, colleagues, members and external partners and
supporters
·
Values diversity, sees it as a source
of competitive strength
·
Approachable, good listener, easy to
talk to
Creativity:
·
Develops and encourages new and
innovative solutions
·
Willing to take disciplined risks
Integrity:
·
Honest, encourages openness and
transparency
Qualifications and Experience
·
Bachelor of Commerce degree in an
area Finance or Accounting or equivalent.
·
Professional qualifications in
Accounting (CPA II or ACCA II part 2 qualification)
·
Recommended a minimum of 3 years
experience two of in financial management position in an INGO
·
Experience in an emergency response
or set highly desirable
·
Good knowledge of Financial reporting
requirements for major donors, EC, ECHO, USAID UN Bodies
·
Strong working computer skills
especially in accounting packages
·
Highly developed interpersonal and
communication skills including influencing, negotiation and coaching
·
Highly developed cultural awareness
and ability to work well in an international environment with people from
diverse backgrounds and cultures
·
Strong results orientation, with the
ability to challenge existing mindsets
·
Experience of solving complex issues through
analysis, definition of a clear way forward and ensuring buy in
·
Ability to present complex
information in a succinct and compelling manner
·
Ability and willingness to
dramatically change work practices and hours, and work with incoming surge
teams, in the event of emergencies
·
Fluency in English, both verbal and
written, preferred
·
Commitment to Save the Children
values
Job Title: Finance Manager
Position Code: SCI FM
Team / Programme:Finance
Location: Nairobi
Grade: 2
Post Type: National (1 year contract with possibility of
extension)
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: To lead and manage the finance team in ensuring; the integrity of finance systems, that controls and procedures are robust, timely and accurate production and analysis of financial management information and accurate payroll administration.
Role Purpose: To lead and manage the finance team in ensuring; the integrity of finance systems, that controls and procedures are robust, timely and accurate production and analysis of financial management information and accurate payroll administration.
Scope of Role:
Reports to: Director of Finance
Dimensions: Save the
Children has been operational in Kenya since the 1950s, providing support to
children through developmental and humanitarian relief programmes delivered
both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In February 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own. Save the Children now
has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir.
We work through partners in many
other parts of the country. We have a staff complement of around 300 staff and
an operating annual budget of approximately US$25 million in 2014.
Staff directly reporting to this post: Financial Accounting Officer, Systems Accounting Assistant, Financial Accounting Assistant – Payables (2) and Financial Accounting Assistant - Treasury
Key Areas of Accountability:
Treasury function
Staff directly reporting to this post: Financial Accounting Officer, Systems Accounting Assistant, Financial Accounting Assistant – Payables (2) and Financial Accounting Assistant - Treasury
Key Areas of Accountability:
Treasury function
·
Treasury Function - Ensure that
adequate levels of funds are maintained at all times
1. Consolidation
of Cash forecasts from all offices and submission to SCI Center for funds to be
transferred
2. Monitoring
that adequate funds are available for all the offices
3. Ensure
forex transactions are well recorded and are well planned based on need
4. Updating
bank information when changes take place, new signatories, change of mandates
Financial controls
·
Maintain robust and adequate
financial internal control systems for cash and assets management across the
Programme in line with good accounting practices and SCI policies
1. Contribute
to the development of finance policies and procedures to maintain a
well-financially controlled environment in both development and emergency
contexts
2. Controls
are put in place and tests on controls carried out to ensure compliance
3. Induction
of finance teams into SCI financial procedures
4. Accounting
systems provide the necessary reporting tools to meet the reporting
requirements
·
Ensure that systems in place are
regularly reviewed, to allow adequate financial management and control
1. Review
expenditure procedures, including adherence of procurement processes and
in line with the Scheme of Delegation
2. Legal
compliance regarding taxes and other statutory deductions. Observance of the
reporting on these
3. Financial
reporting of the Annual accounts to the NGO board
4. Cash
flow management with regard to currency exchange gain/losses on
5. Ensure
that all financial management controls and procedures are well documented
6. National
staff payroll processed for approval by FD, HRD and CD
7. Maintenance
of Financial records, archiving of records; proper audit trail
Reporting
·
Review monthly financial diaries for
Aggresso have overall responsibility for ensuring that processing and reporting
deadlines to the Centre are met.
·
Coordinate financial and tax related
audits
·
Prepare Monthly financial reviews
(MFRs) for review of both FD and CD and Regional Office as necessary
·
Analytical reports balance sheet and
I& E accounts
Staff management, mentorship and
development
·
Manage the performance of all staff
in the Programme Operations work area through:
1. Effective
use of the Performance Management System including the establishment of clear,
measureable objectives, ongoing feedback, periodic reviews and fair and
unbiased evaluations;
2. Coaching,
mentoring and other developmental opportunities;
3. Recognition
and rewards for outstanding performance;
4. Documentation
of performance that is less than satisfactory, with appropriate performance
improvements/workplans
·
Ensure that staff have clear
work-plans and measurable indicators
·
Train finance and non-finance staff
on financial procedures
Skills and Behaviours (our Values in
Practice)
Accountability:
·
Holds self accountable for making
decisions, managing resources efficiently, achieving and role modelling Save
the Children values
·
Holds the team and partners
accountable to deliver on their responsibilities - giving them the freedom to
deliver in the best way they see fit, providing the necessary development to
improve performance and applying appropriate consequences when results are not
achieved
Ambition:
·
Sets ambitious and challenging goals
for themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
·
Widely shares their personal vision
for Save the Children, engages and motivates others
·
Future orientated, thinks
strategically
Collaboration:
·
Builds and maintains effective
relationships, with their team, colleagues, members and external partners and
supporters
·
Values diversity, sees it as a source
of competitive strength
·
Approachable, good listener, easy to
talk to
Creativity:
·
Develops and encourages new and
innovative solutions
·
Willing to take disciplined risks
Integrity:
·
Honest, encourages openness and
transparency
Qualifications and Experience
·
At least five year’s progressive INGO
experience two of which are in financial management position.
·
Bachelor’s Degree, Finance
/Accounting (or equivalent certification and experience) and recognized
Accounting qualification CPA or ACCA
·
Experience of working in an emergency
response or set up
·
Ability to oversee implementation of
new procedures and controls
·
Strong interpersonal skills and
ability to establish and maintain effective working relations with a team,
including cultural sensitivity, assertiveness and negotiating skills.
·
Proven skills on managing changes,
achieving results, ensuring quality, team building and capacity building.
·
Strong computer skills, Excel, Word
and Accounting packages
·
Ability and willingness to work under
pressure as part of a professional team.
·
Willingness to travel to field
offices occasionally
·
INGO experience
·
Fluency in English, both verbal and
written, preferred
·
Commitment to Save the Children
values
How to Apply
Interested candidates are required to
submit a CV and mandatory Cover letter to
Kenya.jobapplications@savethechildren.org indicating the Position Code &
Title on the subject line by 15th January 2015.
Only shortlisted candidates will be
contacted.