Job Title: Grants, Accounting & Reporting Coordinator
Position Code: SCI
2ARC
Team / Programme: Finance
Location: Nairobi
Grade: 3
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: He/she will support the Award Accounting and Reporting Manager in overseeing the financial reporting aspect of Award Management ensuring partners are adequately supported and that financial reports are done accurately.
Role Purpose: He/she will support the Award Accounting and Reporting Manager in overseeing the financial reporting aspect of Award Management ensuring partners are adequately supported and that financial reports are done accurately.
Scope of Role:
Reports to: Awards Accounting and Reporting Manager
Dimensions: Save the Children has been operational in Kenya
since the 1950s, providing support to children through developmental and
humanitarian relief programmes delivered both directly and through local
partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH. In 2012, as part of a global reorganization process, Save
the Children combined the programmes of SC UK, SC Canada and SC Finland to
create a single operation in Kenya.
In February 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own. Save the Children now
has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir.
We work through partners in many
other parts of the country. We have a staff complement of around 300 staff and
an operating annual budget of approximately US$25 million in 2014.
Staff directly reporting to this post: Awards Assistant
Key Areas of Accountability:
Award implementation
Staff directly reporting to this post: Awards Assistant
Key Areas of Accountability:
Award implementation
- Working with members to Coordinate submission
of timely requests for locally received income
- Monitor potential award write offs/backs and
forex losses/gains
- Ensure that coding structure have been created
for all new awards
- In collaboration with budget holders ensure
that all new budgets are phased in and uploaded to FMS Aggresso. For
existing awards, ensure that rephrasing is done on quarterly basis.
- Tracking of Accruals and commitments and
ensuring they are included in the final reports
Reporting and coordination
- Oversee and ensure timely and accurate
production of monthly budget Vs actuals BVAs report)
- Ensure that recharges identified by Project
Managers and all revisions are posted in Agresso within the month they are
identified
- Production and review of donor financial
reports for accuracy and compliance with donor & SCI requirements
before sign off by FD/AARM.
Partners support
- Ensure that partner financial reports are
received in time, recorded and reported against.
- Train the partners with regarding to financial
reporting requirements for all partner implemented award
- Provide support to partners in preparation of
their financial reports per established agreements
- Assist in developing tools for local partners’
assessment and train SC programme staff in their use
- Make regular visits to partners and ensure
their support needs are highlighted to Operations team
- Supervises proper procedures are set in place
for sub-granting process to local partners
- Supports local partners to ensuring proper
utilisation of project funds as per sub-grant agreement and the
development of procedures, particularly in terms of procurement and
financial management
- Ensure that partner reports are posted in
Agresso on a monthly basis
- Reviews and approves reports submitted by
local partners
- Ensures grant management performance of
partners is in line with agreed MoU
Audit and Evaluations
- Support the Awards coordinator with Project
audits providing financial reports and support documents
- Ensure that timesheets records are maintained
for all grants
Leadership and team management
- Ensure that Awards Reporting Assistant has
clear work-plans and measurable indicators
- Ensuring on-going staff development, capacity
building and staff training needs are met.
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save the
Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- Bachelor of Commerce degree in an area Finance
or Accounting or equivalent.
- Professional qualifications in Accounting (CPA
II or ACCA II part 2 qualification)
- Recommended a minimum of 3 years experience
two of in financial management position in an INGO
- Experience in an emergency response or set
highly desirable
- Good knowledge of Financial reporting
requirements for major donors, EC, ECHO, USAID UN Bodies
- Strong working computer skills especially in
accounting packages
- Highly developed interpersonal and communication
skills including influencing, negotiation and coaching
- Highly developed cultural awareness and
ability to work well in an international environment with people from
diverse backgrounds and cultures
- Strong results orientation, with the ability
to challenge existing mindsets
- Experience of solving complex issues through
analysis, definition of a clear way forward and ensuring buy in
- Ability to present complex information in a
succinct and compelling manner
- Ability and willingness to dramatically change
work practices and hours, and work with incoming surge teams, in the event
of emergencies
- Fluency in English, both verbal and written,
preferred
- Commitment to Save the Children values
Job Title: Finance Manager
Position Code: SCI FM
Team / Programme:Finance
Location: Nairobi
Grade: 2
Post Type: National (1 year contract with possibility of
extension)
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or young
people
Role Purpose: To lead and manage the finance team in ensuring; the integrity of finance systems, that controls and procedures are robust, timely and accurate production and analysis of financial management information and accurate payroll administration.
Role Purpose: To lead and manage the finance team in ensuring; the integrity of finance systems, that controls and procedures are robust, timely and accurate production and analysis of financial management information and accurate payroll administration.
Scope of Role:
Reports to: Director of Finance
Dimensions: Save the Children has been operational in Kenya
since the 1950s, providing support to children through developmental and
humanitarian relief programmes delivered both directly and through local
partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In February 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own. Save the Children now
has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir.
We work through partners in many
other parts of the country. We have a staff complement of around 300 staff and
an operating annual budget of approximately US$25 million in 2014.
Staff directly reporting to this post: Financial Accounting Officer, Systems Accounting Assistant, Financial Accounting Assistant – Payables (2) and Financial Accounting Assistant - Treasury
Key Areas of Accountability:
Treasury function
Staff directly reporting to this post: Financial Accounting Officer, Systems Accounting Assistant, Financial Accounting Assistant – Payables (2) and Financial Accounting Assistant - Treasury
Key Areas of Accountability:
Treasury function
- Treasury Function - Ensure that adequate
levels of funds are maintained at all times
1.
Consolidation of Cash forecasts from
all offices and submission to SCI Center for funds to be transferred
2.
Monitoring that adequate funds are
available for all the offices
3.
Ensure forex transactions are well
recorded and are well planned based on need
4.
Updating bank information when
changes take place, new signatories, change of mandates
Financial controls
- Maintain robust and adequate financial internal
control systems for cash and assets management across the Programme in
line with good accounting practices and SCI policies
1.
Contribute to the development of
finance policies and procedures to maintain a well-financially controlled
environment in both development and emergency contexts
2.
Controls are put in place and tests
on controls carried out to ensure compliance
3.
Induction of finance teams into SCI
financial procedures
4.
Accounting systems provide the
necessary reporting tools to meet the reporting requirements
- Ensure that systems in place are regularly
reviewed, to allow adequate financial management and control
1.
Review expenditure procedures,
including adherence of procurement processes and in line with the Scheme
of Delegation
2.
Legal compliance regarding taxes and
other statutory deductions. Observance of the reporting on these
3.
Financial reporting of the Annual
accounts to the NGO board
4.
Cash flow management with regard to
currency exchange gain/losses on
5.
Ensure that all financial management
controls and procedures are well documented
6.
National staff payroll processed for
approval by FD, HRD and CD
7.
Maintenance of Financial records,
archiving of records; proper audit trail
Reporting
- Review monthly financial diaries for Aggresso
have overall responsibility for ensuring that processing and reporting
deadlines to the Centre are met.
- Coordinate financial and tax related
audits
- Prepare Monthly financial reviews (MFRs) for
review of both FD and CD and Regional Office as necessary
- Analytical reports balance sheet and I& E
accounts
Staff management, mentorship and
development
- Manage the performance of all staff in the
Programme Operations work area through:
1.
Effective use of the Performance
Management System including the establishment of clear, measureable objectives,
ongoing feedback, periodic reviews and fair and unbiased evaluations;
2.
Coaching, mentoring and other
developmental opportunities;
3.
Recognition and rewards for
outstanding performance;
4.
Documentation of performance that is
less than satisfactory, with appropriate performance improvements/workplans
- Ensure that staff have clear work-plans and
measurable indicators
- Train finance and non-finance staff on
financial procedures
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- At least five year’s progressive INGO
experience two of which are in financial management position.
- Bachelor’s Degree, Finance /Accounting (or
equivalent certification and experience) and recognized Accounting
qualification CPA or ACCA
- Experience of working in an emergency response
or set up
- Ability to oversee implementation of new
procedures and controls
- Strong interpersonal skills and ability to
establish and maintain effective working relations with a team, including
cultural sensitivity, assertiveness and negotiating skills.
- Proven skills on managing changes, achieving
results, ensuring quality, team building and capacity building.
- Strong computer skills, Excel, Word and
Accounting packages
- Ability and willingness to work under pressure
as part of a professional team.
- Willingness to travel to field offices
occasionally
- INGO experience
- Fluency in English, both verbal and written,
preferred
- Commitment to Save the Children values
How to Apply
Interested candidates are required to
submit a CV and mandatory Cover letter to
Kenya.jobapplications@savethechildren.org indicating the Position Code &
Title on the subject line by 15th January 2015.
Only shortlisted candidates will be
contacted.
