NGO Jobs in Kenya – EPN

EPN is a non-profit Christian member organization registered in Kenya. Its mission is to support Churches and Church Health Systems provide and promote just and compassionate quality pharmaceutical services. 

EPN is the only global church-based organization that works specifically to increase access to medicines and to strengthen pharmaceutical services.  

The beneficiaries of EPN’s services include health institution boards and managers, medicines policy makers, health professionals, church leaders, and health staff involved in medicines management and pharmaceutical service delivery.  

The working languages for the Network are French and English.  

EPN is looking to recruit God fearing results oriented individuals to fill the following position:

Administrative Assistant

To manage EPN’s front desk and in liaison with the SSO, provide support across the organization in the area of office management and administration

Key Responsibilities
 

Front office

• Manage EPN’s front desk ensuring that all visitors and enquiries are handled courteously, efficiently and professionally.  
• Maintain relevant logs for guests, telephone calls and other front desk activities as required.

Procurement

• Review procurement documentation, assess quotations and procure materials from prequalified suppliers/vendors and agents in compliance with the EPN procurement guidelines and in consultation with the SSO as required.  Undertake procurement of other materials
• Administration and logistics
• Provide administrative and secretarial support to EPN staff in such areas as typing, data management, correspondence, minute taking, documentation and reporting. 
• Provide support for EPN’s research and information gathering activities including preparation of data collection tools, data entry and data analysis.
• Provide logistical support in the organization of local, national, regional or international meetings as required e.g. travel and accommodation arrangements, venue booking, information to participants and track meeting budgets and in consultation with the SSO and in coordination with activity responsible officer
• Coordinate internal transport requirements

Other

• Perform any other duties assigned by the Supervisor

Qualifications and Experience

• Diploma in business administration, secretarial studies, office management or equivalent. 
• At least 1 years work experience in a comparable position 
• Able to handle an array of data management tasks including data capture and analysis
• Excellent communication and presentations skills 
• Proficient with Microsoft Office suite applications, including Word, Excel and PowerPoint.  Familiarity with statistical analysis software such as EPI Info will be an advantage.  
• Working language for the job is English but knowledge of French will be an advantage.

Please note that Kenyan non-residents applying for this position should be willing to relocate and obtain appropriate visa and work permit.

No financial support will be provided by the organization for costs incurred. 

Program Assistant

To coordinate and provide technical assistance, implementation and monitoring of national, regional and international EPN project activities

Job Description 

• Provide support to program officers with project management and other project related activities
• Facilitate the development and distribution of relevant documents/materials on issues affecting and related to the relevant projects
• Prepare reports under various activities in keeping with donor schedules and commitments
• Perform any other duties as assigned by the Executive Director

Knowledge, Skills and Experience Required

• Diploma in Pharmacy or Pharmacy Technology
• 5 years experience in similar position.
• Strong experience in technical writing, ideally with experience in a health-related field.
• Strong communication and organizational skills and ability to work in a team-oriented environment.
• Demonstrated intermediate computer skills in Microsoft Office Suite application, database management. Familiarity with Microsoft Project a plus.
• Fluency in English; proficiency in French will be an added advantage
• Ability to handle multiple tasks simultaneously, set priorities, and work independently.
• Willingness to travel, as required.

Please note that Kenyan non-residents applying for this position should be willing to relocate and obtain appropriate visa and work permit.  

No financial support will be provided by the organization for costs incurred. 

Communications Officer

To increase the Network’s communications capacity to effectively communicate optimally with its members, publics and stakeholders  

Job Description 
 

Information and Communication

• Develop and implement a communications strategy that addresses the needs of the network members, partners and other stakeholders and is aligned to the EPN Strategy
• Manage the implementation of the communication strategy including effectively controlling the allocated budget and ensuring the implementation of planned activities
• Develop and produce Network communication materials e.g. Netlink, e-pharmalink, annual reports, newsletters, posters and brochures
• Assess and compile incoming information for relevance to the EPN Secretariat, members and partners and disseminate as appropriate
• Develop and maintain quality relations with the various media.
• Support the Program Officers in selecting documents/information and developing into formats that are suitable for use in EPN activities

Membership management

• Maintain up to date current and accurate information on members and member contacts
• Continuously engage members so as to maintain a vibrant and active Network

Marketing, Branding and Image

• Provide leadership for and undertake packaging and branding of EPN products and services
• Develop tools and templates for consistently and appropriately marketing EPN to various audiences
• Develop and implement activities that are geared towards achieving visibility for the Network among current and potential members, partners and stakeholders
• Manage the Network’s website including website content management
• In consultation with the ED attend relevant meetings to increase visibility of the Network

Other

• Develop, manage and continuously review  the EPN database
• Oversee the proper management of the EPN resource centre and resource centre records
• Undertake any other duties as assigned by the Executive Director

Job Specification (Knowledge, skills and experience required)

• Minimum of a degree in Communications or equivalent
• Five years experience working in a communications office/department at middle to senior level
• Training and experience in Public relations
• Excellent writing and editing skills
• Sound I.T skills and especially desktop publishing skills and website management
• Database management skills
• Skills to use Adobe Design Software and Office products
• MUST BE FLUENT IN BOTH WRITTEN AND SPOKEN ENGLISH & FRENCH
• Strong follow-up skills
• Ability to pay attention to detail
• Third party service providers management experience

Please note that Kenyan non-residents applying for this position should be willing to relocate and obtain appropriate visa and work permit.  

No financial support will be provided by the organization for costs incurred. 

If you meet the above requirements, kindly submit your detailed CV and cover letter including the expected remuneration, indicating daytime telephone numbers, address and the names of three referees to:

The Executive Director
Ecumenical Pharmaceutical Network
P.O Box 749-00606
Nairobi, Kenya

Email: jobs@epnetwork.org  

Closing Date: Applications should be submitted by 5th December 2014. 

Only short listed candidates will be contacted

EPN is an Equal Opportunity/Affirmative Action Employer