We are a regional organization
focusing on quality health education and training in the Eastern, Central and
Southern Africa region.
COECSA is aimed at addressing the
chronic shortage of Ophthalmologist in Eastern, Central and Southern Africa, as
well as promote the profession in order to improve delivery of eye care in the
region
You must be dynamic and be able to work
in a team environment and be a catalyst for peer learning on key issues within
the organization, and to be able to keep yourself and the organization abreast
with changing sector knowledge and best practices.
Finance and Administration Intern
Job Summary: Under the direct supervision of the Finance and Administration Officer, the person will primarily provide support in finance and grants management, procurement, reporting and improvement in the financial management systems within the organization.
The person will ensure highest level of accountability to stakeholders in financial matters.
Core Functions and Responsibilities
·
Maintain updated records of office
financial transactions and ensuring all financial documents are properly filed;
·
Check the accuracy of the receipts
and vouchers presented to back-up expenses for completeness of the support
documents;
·
Check validity of invoices and
receipts presented for payment with respect to reasonableness, allowability,
and allocability basis as per donor budgets;
·
Ensure that all invoices received
from vendors are processed in an orderly manner and duly supported by proper
documentation.
·
Manage petty cash disbursements as
assigned.
·
Liaise with the Finance and
administration Officer to ensure that expenses recurring in nature are
processed and paid in time e.g. insurance, telephone, internet etc.
·
Work closely with program staff to
ensure smooth implementation of activities and to make payments and check
accuracy of details given.
·
Assist in budget development and
preparation for activities and project proposals
·
Prepare periodic financial reports
for the donors and assist in facilitation of project and organization audit
·
Assist in inventory management and
bank reconciliations;
·
Take lead in office administration
issues.
Desired Qualities
·
Cross-cultural sensitivity
·
Inspiring and strong commitment
·
Person of integrity;
·
Good interpersonal skills
·
Excellent planner and organizer
·
Ability to work with minimal
supervision
·
Prior experience preferably in an NGO
environment is an added advantage
Desired Skills and Qualifications
·
Degree in Finance, Accounting or
related field
·
Minimum of CPA Part II.
·
Strong attention to detail.
·
High numeracy, sound technical skills
and analytical approach to work.
·
Problem-solving skills and
initiative.
·
Excellent oral and written
communication skills.
·
Good time management skills and the
ability to prioritize.
·
Proficiency in Ms Office applications
including word, excel, powerpoint, etc.
·
Knowledge of computerized accounting
software (Quickbooks, Pastel)
Duration: 10 months with the possibility of extension
depending on performance.
Location: Secretariat in Nairobi, with occasional travel to
the field.
To apply for this position, please send your application letter and a
detailed CV and contacts of at least 3 referees, with the position as part of
your Email subject line, before January 16, 2015 to:
The Programme and Fundraising
Manager.
E-mail: information@coecsa.org
E-mail: information@coecsa.org
