Vacancy: HR and Administration Officer
The job holder is responsible for
implementation of all organizational strategies relating to the resourcing,
outsourcing and administrational functions of the organization.
Principal Responsibilities / Accountabilities
1. Resourcing FunctionPrincipal Responsibilities / Accountabilities
- Preparing recruitment proposals/terms and
conditions/ LOA for clients
- Preparing and placing job adverts in a wide
range of media (e.g., newspapers, website)
- Conducting a search of the candidate database
to find an appropriate match for client needs.
- Preparing and conducting interviews
- Preparing CV’s and correspondence to forward
to clients in respect of suitable applicants
- Conducting reference checks for shortlisted
candidates and ensuring that referees respond in good time
- Raising invoices for clients once a candidate
has been successfully placed.
2. Outsourcing Function
- Conveyance of outsourcing proposals to clients
- Key contact person for the OS contractors –
handling any changes or alterations to contracts.
- Contract Management - drafting employment
contracts for outsourced contactors, periodic reminder to clients when
contracts are about to expire
- Organizing for replacements should any of the
OS go on leave or fall ill and the client requires a back fill.
- Handling all administration functions
associated with outsourced contractors i.e. insurance and pension,
ensuring all deductions, e.g. PAYE, NSSF, VAT, Sacco, pension DIT,
&Coke lunch are remitted on time.
- Ensuring timely filing of PAYE returns to the
regulators on quarterly basis
- Ensuring that the contractors receive their
end year individual returns (P9 forms) on time.
- Updating and maintaining statutory records
such as NSSF & NHIF
- Billing and invoicing of clients on a periodic
basis as stipulated in the agreement.
3. Operations Management
- Assist in keeping track of organizational
finances by preparing a schedule for any payments and receipts to provide
a guideline of what is expected vis a’ vis what will be expensed and
amounts owed.
- Records management - filing and maintaining
all documents relating to Human Resource
- Credit Management -following up on monies owed
to client, ensuring that the clients provide the right documentation with
the payment .i.e. Withholding Tax certificate, where the client has
withheld any monies.
- Working with the auditors and accountants to
ensure organizational compliance
- Counter checking that the payroll system is
run accurately on a monthly basis
- Assist in the management of client operations
e.g. ensuring that suppliers are paid on time
- Assist in dealing with external matters such
as liaison on behalf of the company to third parties such as Custodians,
Administrators, System vendors and other business linkages.
Performance Standards:
- Periodic reports availed as and when required
- Accurate billing and invoicing of clients
- Timely remittance of all statutory deductions
- Smooth running of client operations
- Accuracy and availability of all HR records
Knowledge, Skills, Experience and
Personal Attributes Required:
Qualifications & Experience
- Bachelor’s degree in humanities
- Relevant qualifications in HR
- At least 4-5 years HR experience
Essential Competencies & Personal
Attributes
- Managing client relationships
- Ability to manage time, set priorities and
plan workload to meet objectives
- Business Acumen
- Effective writing skills including the ability
to prepare reports and proposals ,
- Accurate and attention to detail.
- Proficiency in Business Language
- Analytical and problem solving skills
- Possess high sense of integrity and
confidentiality
- Pleasant personality, self-driven and able to
work under minimum supervision
- Good communication and interpersonal skills
- Enjoy interactions with people
- Can juggle different tasks while still paying
attention to detail
- Enjoy writing and his/her spoken and written
English 'near perfection'
- An avid reader and can discuss myriad of
topics keeping it interesting
- Can lead people in your area of influence
Candidates earning more than Kes
50,000 need not apply.
Application Procedure:
Application Procedure:
Applicants should email their cover
letter and CV with names of three referees who can provide confidential
assessment of their capabilities. Indicate on your CV your current and expected
salary.
All communication relating to application for these positions should be addressed to: therecexpert@gmail.com
On the subject matter of the email, ensure you indicate the position you are applying for.
Applications should be received by 31st December 2014.
Please note only shortlisted candidates will be contacted.