Vacancy: Grant and Compliance Coordinator, Somalia – Based in Kenya
Kenyan Nationals Only
Re-advertisement
Background: The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. The Horn of Africa and Yemen (HOAY) Regional Office is based in Nairobi with country programs in Somalia, Kenya, Ethiopia and Yemen.
Re-advertisement
Background: The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. The Horn of Africa and Yemen (HOAY) Regional Office is based in Nairobi with country programs in Somalia, Kenya, Ethiopia and Yemen.
Using a protection of human rights
framework, DRC has mainly focused on Somalis who are displaced by conflict and
natural disasters.
About the Job: The Grant and Compliance Coordinator will manage
the Somalia grants portfolio by ensuring that all financial reporting is timely
and meets all donor requirements.
S/he will be the focal point for
grant related compliance matters including building the capacity of staff.
Duties and Responsibilities
Grant management
Duties and Responsibilities
Grant management
- Develop tools and carry out risk assessment of
the grants in the portfolio to identify the Low, Medium and High risk
projects in terms of complexity of compliance requirements, risk for DRC
reputation due to fraud/corruption, remote management among other areas; for
more streamlined grant management processes with support from the RO.
- Facilitate project kick off meetings ensuring
staff and partners are aware of their programmatic, financial and
compliance requirements.
- Review all Somalia grants on a monthly basis in
terms of budget versus actual, identify areas of over or under
expenditure, instigate remedial actions and liaise over required
corrections.
- Review current grant progress against original
plans and log frames, identify areas of concern and ensure remedial
actions are taken.
- In consultation with the Communications and
Reporting and HAP Coordinators and the Finance department, assist in
consolidating and/or quality control of reports, in relation donor
requirements, original project proposal, and consistency in both narrative
and financial reports.
- In coordination with Somalia Finance
department, manage effective tracking of project income from the relevant
donors.
- Maintain liaison with donors on matters
related to grant management including attending donor and partner meetings
at the Nairobi level.
- Facilitate the quarterly Portfolio Review in
consultation with the Area managers and Technical Managers.
- Support best practices on grant closure
procedures and monitor how effectively high-risk grants and contracts
follow comprehensive grant closure steps.
- Carry out periodic internal audit check in
close consultation with Nairobi Compliance team.
- Maintain close working relationship with GPC
Consortium partners to collect and collate project information, ensure the
compilation of correct and accurate project reports and represent DRC with
the donor at the Nairobi level.
Compliance management
- In coordination with relevant staff, design,
maintain and inform internal procedures, systems and tools to facilitate
partner compliance with contractual obligations to donors.
- Carry out internal financial reviews to ensure
that donor guidelines are implemented and followed, including financial,
procurement and administrative aspects.
- Use the testing systems developed by the Regional
Compliance Manager to ensure that all Somalia offices are following DRC’s
financial and administrative policies.
- Carry out necessary training of staff on donor
requirements.
- Conduct partner capacity assessments and plan
capacity building sessions in conjunction with the field staff.
- Conduct and document periodic implementing
partner reviews.
Grants System administration
- Maintain and regularly update the Grants
Management System for the all Proposals, Contracts, Reports, Donor
Correspondence and related milestones.
- Responsible for hard and soft copy filling of
original signed project and administrative organizational documents.
Support the establishment of Area-level project filing systems.
- Focal point for submission of all
Nairobi-level financial and narrative donor reports and managing
correspondence/communication with donors.
- Any other task as given by the Program
Development and Quality Manager and the SMT
About you
To be successful in this role you must have:
To be successful in this role you must have:
- A degree in Finance, Administration or Accounting
and certification in CPA ACCA. Possession MBA an added advantage.
- At least 5 years relevant experience with an
international NGO in grant accounting and donor liaison. Donor report
writing experience is highly required.
- Proven experience working with the major
donors including DFID, EC, ECHO, SIDA, USAID, UNHCR, CHF, etc.
- Proven ability to prioritize tasks and meet
deadlines and presentation skills.
- Ability to work independently and who is at
the same time a good team-player.
- Excellent communication skills, calm and a
good sense of humour.
- Proven commitment to accountable practices
- Fluent in written and spoken English.
- Willingness to travel frequently. Up to 35%
travel in Somalia.
- Advanced MS Excel, Powerpoint and MS Word.
How to Apply:
nterested? Qualified candidates who meet the requirements for this position are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post together with details of current and expected salary.
nterested? Qualified candidates who meet the requirements for this position are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post together with details of current and expected salary.
Apply for this position by clicking
on the apply button or go towww.drc.dk and find the job on the list under current
vacancies.
Applications close Friday 26 December 2014.
Applications close Friday 26 December 2014.
This is a national position.
Salary and terms will be in
accordance with DRC’s terms of employment for national staff in Kenya.
If you have questions or are facing problems with the online application process, please contactjob@drc.dk
For further information about the Danish Refugee Council, please consult our website www.drc.dk
If you have questions or are facing problems with the online application process, please contactjob@drc.dk
For further information about the Danish Refugee Council, please consult our website www.drc.dk