Vacancy: Finance and Administration Manager
Partners for Health and Development
in Africa (PHDA) is an international NGO working to increase access to health
for the disadvantaged communities in Africa through systems strengthening,
research, program development and partnerships.
PHDA has a vacancy for Finance and
Administration Manager who will manage the finance and administration for a
group of projects under PHDA. .
We are looking for a self-motivated
finance savvy person with the requisite administrative experience and is excited
to work in a rapidly growing organization that offers opportunities for career
development.
Reporting to the Head of the Programs
and working closely with the Chief Executive Officer and other project leads,
the Finance and Administration Manager will have the following
responsibilities:-
Finance and Accounting:-
- Oversee the preparation and keeping of the
project books of account; including monthly project financial reports and
financial forecasts for decision making to facilitate forward planning of
project operations.
- Manage the preparation of the statutory annual
accounts and ensure timely filing of annual and other statutory returns
related to assigned projects.
- Manage and maintain all project financial
records, assets, liabilities, structures in accordance with PHDA rules and
regulations and donor reporting standards
- Manage and maintain accurate cash flow
forecasts. Offer timely review of cash position for project accounts to
ensure sufficient funds are on hand for disbursement.
- Manage the projects’ cash flow by preparing
regular cash-flow projection and requesting funds transfers from University
of Manitoba as necessary.
- Maintain relationships with suppliers and
other stakeholders to ensure healthy organization operations.
- Analyze and track implementation of contracts
with various partners, providing routine report on implementation lapses and
the financial consequence of each.
- Manage the financial reporting and audit
requirements to ensure that internal and donor requirements are met, this
will include the preparation of financial statements, budget narratives
and funds requests on a timely basis in compliance with statutory
requirements
Administrative:-
- Manage project Administrative function in an
efficient, cost effective manner.
- Oversee Procurement and Travel/Logistics
functions for the TSU project
- Oversee adherence to office budgets, determining
solutions to admin concerns raised by projects, and leading
negotiations/relationships with / project Partners.
- Oversee the maintenance of an asset register,
ensure the facility is managed properly, and ensure proper and cost
effective maintenance of insurance policies in conjunction with PHDA
management
- Work with program leads to develop appropriate
consultant agreements.
- Safe keeping of partners’ agreements, lease
agreements, donor agreements and consultants/business contracts
Grant Management:-
- Management of institutional donor contracts
and budget all inclusive of budget construction rules, reporting,
administrative and financial negotiation.
- Ensure compliance of sub grantees to PHDA‘s
financial and administrative rules and obligations.
- Support project leads and CEO in development
of partnership/Sub Award agreements.
- Report and communicate on sub grantees on a
monthly basis and on quarterly basis upon carrying out of field visits.
Qualifications and Experience
- Minimum university degree in Commerce,
Accounting or Finance and CPA (K)
- Minimum five years relevant experience in a
busy financial environment
- Experience in managing donor contracts, and
donor fund accounting within NGO settings
- Working Knowledge of Sage pastel software/
Computerized accounting is essential
This position requires high
integrity, good interpersonal communication skills, ability to multi task, a
focus on results and proactive in finding solutions around finance and admin
work
How to apply: Applications from qualified and interested
candidates should be sent by e-mail to ntsukenya@gmail.com.
If email is not possible, a
hard copy can be sent via post to the following address: CEO PHDA: PO Box 3737
– 00506, Nairobi, Kenya.
Applications should consist of an
updated CV with current daytime telephone contact and a cover letter indicating
the position applied for in the subject header and stating the expected
salary.
All applications must be received no
later than December 16th, 2014.
Only shortlisted candidates will be contacted.