The Life & Peace Institute (LPI)
is an international and ecumenical centre that supports and promotes nonviolent
approaches to conflict transformation through a combination of research and
action that entails the strengthening of existing local capacities and
enhancing the preconditions for building peace.
LPI’s office in Nairobi is looking
for a Finance & Administration Officer.
Location: Nairobi, with possible travel in Kenya, Sudan and Somalia.
Purpose of the job: You are responsible for the bookkeeping and processing of payments of LPI operations in Kenya and Somalia, as well as for essential administrative tasks.
Key tasks and responsibilities:
- Register all expenditures and every
transaction in the bookkeeping system and software, according to programmes
and projects budgets, and ensure that reports produced from the accounting
system reflect the true position as per the books.
- Processes payments and ensure that each
payment/transaction is in compliance with LPI internal financial
Procedures, programmes and projects budgets. This includes checking,
stamping and filing all vouchers and documents after approval.
- Prepares the payroll for local staff, pay
statutory deductions and file tax returns with relevant authorities.
- Keep up-to-date the asset register and ensure
maintenance and insurance of all assets.
- Ensure that staff are availed the necessary
equipment for their work (e.g. Internet, phones, computers) and that these
are functioning as expected.
- Arrange logistics for staff transport and
accommodation on field missions, in compliance with LPI Security &
Safety Framework.
- Keep up-to-date LPI’s database of staff and
consultants.
- Facilitate transfer of funds to partners and
in ensuring the close monitoring of utilization of funds.
- Ensuring that partner organization comply with
signed contracts, including the review of partner organization’s reports
and providing them with feedback.
- Execute other tasks and responsibilities
assigned by the Finance & Administration Manager. !
The position has no supervisory responsibility.
The following qualifications are required for the post holder:
- Certified Public Accountant in Kenya and a
registered member with ICPAK in good standing
- A holder of university degree in Business
Administration, Commerce or any other equivalent qualification
- At least 2 years of experience in similar
functions with experience with an NGO an added advantage
- Advanced book-keeping skills, including the
ability to analyze financial information and prepare complete financial
statements (balance sheet and income statement);
- Experience in enforcing internal financial
procedures;
- Pro-active attitude to budget monitoring and
reporting, preferably with experience in advanced reporting requirements;
- Command of Management Information Systems, in
particular MS Excel and exposure to one or more computerized accounting
packages
- The candidate must be accurate, thorough, and
able to consistently meet deadlines.
- Excellent proficiency in English language,
both written and spoken
- Working knowledge in Arabic and Somali is an
added advantage
- Process a certificate of good conduct from the
Kenya Police !
Please send a complete application
including a detailed CV and a cover letter with reference “Finance &
Administration Officer” no later than Monday 5 January 2015, 16.00 EAT, to
info.nairobi@life-peace.org.
Only short listed candidates will be notified.
The successful candidate is expected
to start work as soon as possible.